Committee Meeting 2014-06-22

The meeting will take place at 19:00 UTC in the IRC channel #board-meeting on the CAcert IRC network.

Committee Members: feel free to add a business within the acceptance period or your question to the board below. Others: add a question to the questions section.


  1. Minutes author prepares the minutes from the last meeting

  2. Minutes author prepares the action items. All action owners to update.

  3. Minutes author puts motion m20140615.1 to accept the minutes


  1. Preliminaries
    1. Chair opens the Committee Meeting
    2. Accept the minutes from the last meeting.

    3. Accept the minutes from the previous meeting.

    4. Who is making minutes?
    5. Chair asks whether cacert-board-private maillist includes any items that need to be disclosed to Members.

    6. Chair asks whether cacert-board maillist includes any business items that aren't on the agenda yet.

    7. Chair introduces the URL of action items to the meeting, and asks for discussion.

  2. Businesses

    Acceptance of Businesses 48 Hours before beginning of Committee Meeting latest!

    1. Accept late business by Werner Dworak

    2. Update subcommittee by Werner Dworak

    3. Move CAcert Inc. to another country

      1. Statutes/Organisation by Michael/J├╝rgen

      2. Policies by Alex-UK

    4. AGM 2014 preparation (AGM will be held at July, 20)

    5. Agree Job Description for Documentation Officer by Etienne

      • =========
        1. The Documentation officer is responsible for the definition and maintenance of a standard format for official documents (as specified in PoP 2.4) including the definition of appropriate file formats for publications.
        2. The Document officer should periodically review the mechanisms for managing, controlling and updating official documents and ensure that such mechanisms are both fit for purpose and do not unduly delay the publishing of updated documents.
         3. The Documentation Officer provides guidelines for writing and maintaining documentation.
         4. The Document officer manages documentation that is not managed directly by the relevant teams
         5. The Document officer coordinates efforts on improving, altering or consolidating documentation where the documentation is across mutiple teams
         6. The Document Officer coordinates versions (and may assist with the publication) of documents within the Controlled Document set and he is responsible for ensuring that the meta-data (editor, state of approval, ...) in those documents is both correct and regularly updated.
         7. The Document Officer may advise or make recommendations to teams on providing clarification to documentation.
         8. The Document Officer may be required to undertake other work requested by Board or requested by the Community through the Documentation/WishList.
    6. Documentation Officer by Eva

    7. revoke motion m20140515.8 by Eva

      • revoke m20140515.8

        • reason: board probably has no right to come to such a finding
        • reason: the motion contradicts itself - most people reading it as that there is doubt about the neutrality of said person, while it starts to state the contrary
        • reason: to come to such a motion without hearing or correctly informing the member and without any rational is unfair treatment
        • reason: it looks like one of the votes may not be counted because of CoI
        • reason: it should be no reason to doubt someones neutrality if one declares that 3>1

    8. Business added by Your Name Comment: Replace "Business One" by Title of Business and add your Name

      • Additional Inputs Comment: Replace "Additional Inputs"by Description of Business, Description of Reason-Why/Purpose, Additional Comments, Additional Documents, Additional Links, if useful for other Committee Members to prepare for Committee Meeting.

    9. et cetera
  3. Question Time

    Questions from Community Members can be added until beginning of Committee Meeting! As well questions can be asked at "Question Time", without added Question here

    1. Question One added by Your Name Comment: Replace "Question One" by Your Question and add your Name

      • et cetera
  4. Closing
    1. Agree on date of the next Committee Meeting Provisionally 2014-06-29 08:00UTC

    2. Chair closes the Committee Meeting


1.1 Meeting Opened by dirk

1.2 Minutes of the last meeting

1.3 Minutes for this meeting

1.4 and 1.5 Items from Board Private and public lists

1.6 Action Items

2.1 Late business

2.2 Update subcommitee

2.3 Move of CAcert

2.4 AGM (2014-07-20 20:00UTC)

2.5 / 2.6 Document officer

2.9 CA/B-forum

2.8 Arbitration case from board-private


3 Questions

4.1 Time and date of next meeting

4.2 Meeting closed




Brain/CAcertInc/Committee/MeetingAgendasAndMinutes/20140622 (last edited 2014-07-06 20:14:02 by dirkastrath)