Committee Meeting 2011-12-18

The meeting will take place at 21:00 UTC in the IRC channel #board-meeting on the CAcert IRC network.

Premeeting

  1. Minutes author prepares the minutes from the last meeting

  2. Minutes author prepares the action items. All action owners to update.

  3. Minutes author puts motion m20101212.3 to accept the minutes

Agenda

  1. Preliminaries
    1. Chair opens the Committee Meeting

    2. Accept the minutes from the last meeting.

    3. Who is making minutes?

    4. Chair asks whether cacert-board-private maillist includes any items that need to be disclosed to Members.

    5. Chair introduces the URL of action items to the meeting, and asks for discussion.

  2. Businesses

    1. Financial Report (Carried over from last meeting)

    2. Action items of old board: progress and what do they mean? -- MichaelTänzer 2011-12-14 23:01:48

    3. Permissions stocktaking: review permissions on various systems. See discussion on board mailing list. -- MichaelTänzer 2011-12-14 23:01:48

    4. PoloShirts picking up from last meeting. See board mailing list --- Dirk/Inopiae 2011-12-17

    5. Taking part in two affiliate programms of amazon.com and booking.com. See board private mailing list --- Dirk/Inopiae 2011-12-17
    6. Financial support of ATE in Manchester in January for up to 3 Co-Auditors with a maximum of 100 EUR each --- Dirk/Inopiae 2011-12-17
    7. CAcert Vision statement --- Benedikt 2011-12-17
  3. Question Time
  4. Closing

    1. Confirm the next Committee Meeting: Usually every 1st and 3rd Sunday of the month 21:00 UTC.

    2. Chair closes the Committee Meeting

Minutes

1 Preliminaries

Present: Dirk, Ian, Jeffery, Kevin, Michael, Piers, Raoul, Tomas, Werner.

1.1 Open

Meeting chaired by Piers and Dirk

1.2 Last Meeting Minutes

Motion to accept the minutes from the last meeting carried.

1.3 Minutes taker

Piers to take minutes.

1.4 cacert-board-private maillist

Some discussion of an affiliate program for the website. Proposal for the board to act on to be discussed further.

Motion to move the discussion of the financial report and affiliate programs from cacert-board-private carried.

1.5 Action Items

Jeffery will contact former treasurer to clarify financial action items. Piers to contact past committee members to get status reports on outstanding action items.

2 Business

2.1 Financial Report

Kevin is ready to send Financual Report and Association Rules changes to OFT. They want the rule changes as a set of changes, rather than embedded in a complete constitution, so the minutes need to be rearranged into the appropriate format.

The report and rules must be submitted to OFT within 28 days of AGM, so only one week left.

2.2 Action items of old board: progress and what do they mean?

Already covered under 1.5, but in addition, Ulrich offered to explain those items that are not clear.

2.3 Permissions stocktaking: review permissions on various systems.

This means reviewing SSH permission, web system permissions, and so on. We should ask the team leaders for a review and report. Further discussion to be via email.

2.4 PoloShirts picking up from last meeting. See board mailing list

Marcus' suggestion is to make 50 polo shirts at around 24 EUR production cost and sell them for 30 EUR to all and have about 20 to give away to peole working at big events on the CAcert booth. Sizes from M to XXL.

Some suggestion the shirts are quite expensive, but Marcus pointed out that these are are stitched polo shirts, not printed. The total initial outlay is around 10% of CAcert's cash reserves.

Discussion to be continued on the list.

2.5 Taking part in two affiliate programms of amazon.com and booking.com.

Amazon.com not favoured, to be discussed further in the mailling list.

Motion: that we decide to start the affiliate program with booking.com carried.

An additional e-mail address / mail alias is required for handling affiliate mail.

Marcus to chase up actions required.

2.6 Financial support of ATE in Manchester in January for up to 3 Co-Auditors with a maximum of 100 EUR each

About eight assurers are expected in Manchester. 2 auditors plan to attend. There will be a maillout to surrounding area (200km radius) prior to the meeting. UK assurers: 116 total, london 26, rest 1-5 max from each city.

Comments about arranging ATEs for London and Stockholm later.

Motion: That we reimburse the coauditors for the Manchester ATE for the parts of costs of their flights not exceeding 100 € per coauditor. carried.

2.7 CAcert Vision statement

Proposal by Benedikt:

for instance:

Dirk suggested that we should emphasize verification, as that is what makes CAcert unique.

Benedikt will open a wiki page to continue the discussion or perhaps develop further the one already in place at Mission

3 Questions

3.1 ActionItems

Ulrich again offered to help with clarifying unresolved ActionItems:

3.2 Manchester ATE

From Tomas: Is this the right one to sponsor? The question is, is 8 assurers co-audited worth 20 % of the Events budget?

We should do an ATE in UK to show presence, and to spread the idea behind CAcert (the "new rules" since about 3 years). A co-auditor needs to be present for the new rules. Being organised by Alex.

4 Closing

4.1 Next meeting

Will be decided via doodle at http://www.doodle.com/zffvudrg8tid3hbq, now decided to be :-

Next meeting: Sunday, January 8th 2012, 20:30 UTC

Motions

Brain/CAcertInc/Committee/MeetingAgendasAndMinutes/20111218 (last edited 2012-01-11 06:09:38 by Piers Lauder)