Committee Meeting 2017-08-10

11:00 PM GMT = 13:00 CEST = 07:00 New York EDT = 21:00 Australia AEST https://www.timeanddate.com/worldclock/meetingdetails.html?year=2017&month=8&day=10&hour=11&min=0&sec=0&p1=1426&p2=240&p3=179

Committee Members: feel free to add business items within the acceptance period or your question to the board below. Others: add a question to the questions section.

The goal of this meeting is primarily the internal organisation of the now complete committee. Furthermore we have to have a look to the most pressing points. The usual rhytm will start with the next meeting.

  1. Chair opens the Committee Meeting
    1. Who is making minutes?

    2. Chair asks whether cacert-board-private maillist includes any items that need to be disclosed to Members.

    3. Chair asks whether cacert-board maillist includes any business items that aren't on the agenda yet.

    4. Chair introduces the URL of action items to the meeting, and asks for discussion. CAcert-Task-List-2017.pdf

  2. Business

    Acceptance of Businesses no later than 48 Hours before beginning of Committee Meeting!

    1. Committee
      1. Welcome to new committee members / formal election acceptance
      2. PO: state of handover
    2. Meeting
      1. How to organise, that people from three continents around the world can participate without getting up at two o'clock.
      2. Tasks
        1. Permission review (as of 2017-01-11/dead line 2017-01-31) - who will help the VP?
          • (If some access has to be removed: Inform team/...)
        2. Team reports (ask the team leaders to write a team report: what happened, what will happen; goal: to have a repport (even very short) for each team)
        3. .............
        4. Pick-up-tasks
    3. Invoice from secure-u
    4. Resignation(s ?)
    5. Current status arbitration
    6. AGM preparation (propose date, ask for team reports)

    7. Business added by Your Name Comment: Replace "Business One" by Title of Business and add your Name

      • Additional Inputs Comment: Replace "Additional Inputs"by Description of Business, Description of Reason-Why/Purpose, Additional Comments, Additional Documents, Additional Links, if useful for other Committee Members to prepare for Committee Meeting.

    8. et cetera
    9. Agree on date of the next Committee Meeting
  3. Question Time

    Questions from CAcert.org Community Members may be added until beginning of Committee Meeting! As well, questions may be asked at "Question Time", without adding those Questions here prior to the meeting.

    1. Question One added by Your Name Comment: Replace "Question One" by Your Question and add your Name

      • et cetera
  4. Closing
    1. Chair closes the Committee Meeting

Minutes

Present: Dirk, Gero, Ross, Peter, Alex, Etienne (20 min later due to connection issues)

  1. Chair opens the Committee Meeting
    • The president opens the meeting. He handed over the chair to the treasurer. Both welcomes the Australian members to their first meeting.
    • Who is making minutes?
      • Ross takes to notes, Etienne writes the minutes.

    • Chair asks whether cacert-board-private maillist includes any items that need to be disclosed to Members.

      1. changes in board of Secure-u e.V.
      2. check about a postal letter failed being delivered to CAcert address.

    • Chair asks whether cacert-board maillist includes any business items that aren't on the agenda yet.

      • It is skipped, because we already have a couple of items on the agenda.

    • Chair introduces the URL of action items to the meeting, and asks for discussion. CAcert-Task-List-2017.pdf

  2. Business

    1. Committee
      1. Welcome to new committee members / formal election acceptance
        • Chair welcomes the three new members Alex S., Peter N. and Ross K.. They accept officially the election. Gero is in charge that they will have a c.o.-address, access to board-private and voting rights.
      2. PO: state of handover
        • Kevin was in contact with Alex. Alex will send a Form A9 (Notice of appointment of public officer and Notice of change of association address) to the Office of Fair Trading. He will communicate the new postal address also to us as soon as possible.
    2. Meeting
      1. How to organise, that people from three continents around the world can participate without getting up at two o'clock in the morning.

        • Meetings during the week needs that the meetings are short. If possible not on week ends (Dirk), on week ends (Gero), not on Tuesdays (Peter), ... We will try to do the work as much as possible not during the meetings, but in small groups of one or two. The meetings should be to discuss and decide between two possible solutions proposed by a group. Simple votes can be done during meetings, but also outside of a meeting. The goal are one-hour-meetings. Maybe we have to re-introduce the time keeper.

      2. Tasks
        1. Permission review (as of 2017-01-11/dead line 2017-01-31) - who will help the VP?
          • We have a list who has access to which important machines. It is reviewed from time to time. Brian startet this review in January. For some machines it was already done with infrastructure or as a teamlead/member of the team. We ask first Brian what he did until now and to tell us up to the next meeting (or before by mail). Brian prepares the topic for the next meeting. Committee decides, support executes.
        2. Team reports (ask the team leaders to write a team report: what happened, what will happen; goal: to have a report (even very short) for each team)
        3. Pick-up-tasks
          1. Secretary should prepare the AGM.
          2. Treasurer should prepare the finance report and write the minutes 2017-03-22.
          3. The board report will be written by the president (first half year) and the secretary.
          4. No other tasks are picked up.
    3. Invoice from secure-u
      • For this topic, the president goes on strike, as he is also member of the committee of secure-u. Resolved, that the treasurer pays the invoice from secure-u from 2017-06-16 about EUR 1412.36.
    4. Resignation(s ?)
      • Regretfully the committee noted the resignation from Piet S. (case manager, org assurer, assurer and community member) and Eva S. (from any further activity).
    5. Current status arbitration
      • With both resignations we see that there still are great problems with arbitration. Gero is not sure how to deal with it. Maybe each board member thinks about it, and then we let it influence in further actions. So far as we know there is only one arbitrator left as active (Lambert) and one active case manager (Mario). Eva was the most active arbitrator during the last years. She gives a resume about the current problem; the committee cannot resolve it immediately. Alex and Lambert did the most recent rulings, which lead to Eva's resignation. Mario accepts easy and quick cases when asked. Gero try to work on solving issues, but as all you know it is a very complex matter. And he never was an arbitrator. He will get in touch with Eva for further details.
    6. AGM preparation (propose date, ask for team reports)
      • (see above)
    7. Agree on date of the next Committee Meeting
      • The next meeting will be held on 2017-09-06 11:00 UTC.
  3. Question Time
    • No questions.
  4. Closing
    1. Chair closes the Committee Meeting

Brain/CAcertInc/Committee/MeetingAgendasAndMinutes/2017-08-10 (last edited 2017-08-13 23:15:19 by EtienneRuedin)