Committee Meeting 2016-05-21 (rescheduled from 2016-05-08)
NB: this meeting has been postponed due to scheduling difficulties, and will now take place on Saturday 21st at 10:00 UTC.
The meeting will take place at 10:00 UTC in the IRC channel #board-meeting on the CAcert IRC network.
Feel free to add a business item within the acceptance period of 48 hours or your question to the board below. Non-committee Members: Committee may choose to convert any business proposed as a question in the questions section.
Minutes author prepares the minutes from the last meeting
Minutes author prepares the actions. All action owners to update.
Find minutes for last meeting of last meeting of prior board
write minutes for our first meeting
review the private cacert-board-private list
any costs of the committee of investigation
Conflicts of Interest Register
write brief on incident
proposal on Rule 16(6) ballot
post the provided documents to private board list
review the provided documents
discuss relationship for board of administration versus community
ABC on next week's agenda, request for comments
prepare register of assets and proposed disbursement of same
Minutes author puts motion m20160501.y to accept the minutes
- Chair opens the Committee Meeting
- Who is making minutes?
Chair asks whether cacert-board-private maillist includes any items that need to be disclosed to Members.
- Disclosure, including Parts A, B, C.
Chair points actions from last meeting to the meeting, and asks for discussion.
Acceptance of Businesses 48 Hours before beginning of Committee Meeting latest!
Parts A, B, C, added by Iang
- Review of content
- decision / relevance
- public or private?
ABCs - Arbitrated Background Checks, added by Iang
- current status
- invite submissions from people involved
- how to get them back on track
Application for membership from Kim Nilsson, added by Gero
Scope of Internal Audit, added by Iang, maybe late or continued over to next meeting
- Internal audit can be seen as over the CA or over the Inc or over some other defined thing.
Move of CAcert Inc, added by Iang. Intended to be continued over to each meeting.
Key Persons List, added by Iang.
- handover is done?
- process indicates continued difficulties - is this an appropriate way to handle the issue?
- suspend? Review?
Business added by Your Name Comment: Replace "Business One" by Title of Business and add your Name
Additional Inputs Comment: Replace "Additional Inputs"by Description of Business, Description of Reason-Why/Purpose, Additional Comments, Additional Documents, Additional Links, if useful for other Committee Members to prepare for Committee Meeting.
- et cetera
- Question Time
Questions from CAcert.org Community Members can be added until beginning of Committee Meeting! As well questions can be asked at "Question Time", without added Question here
Question Two added by Your Name Comment: Replace "Question One" by Your Question and add your Name
- et cetera
- Agree on date of the next Committee Meeting
- Chair closes the Committee Meeting
1.1 Piers opened the meeting as chair on 10:00 UTC.
Present: Piers, Ian, Dirk, Gero
1.2 Accept minutes from last meetings
2016-04-24 Postponed, because ES doesn't agree and may amend it.
- 2016-04-16 Currently for review
1.3 Gero takes minutes for the current meeting.
1.4 Items to be disclosed from board-private
- New arbitrator proposed for training (added as item 3.2 - see below)
Ruling for arbitration case a20151125.1
1.5 Actions from last meeting
- Minutes from the meeting on 2016-04-16 need review.
- No costs have to be paid for the investigation committee.
- Outstanding action items are carried to the next meeting.
2.1 Parts A, B, C
[Note: These parts are made public here after the meeting, as decided by board in the previous meeting.]
The foundation of arguments is poor. No clauses are cited. Statutes or laws which were broken are not indicated. The resolutions don't contain or refer to any evidence. RM's interpretation of PD's ruling and the accusations are found to be not reasonable. There are no statements from the present board members that follow or understand the conclusions.
Resolved, that the Part A, ref PD, motion of previous board be overturned in full for fault of particular clauses and fault of evidence.
Resolved, that the Part B, ref ES, motion of previous board be overturned in full for fault of particular clauses and fault of evidence.
Resolved, that the Part C, ref DA, motion of previous board be overturned in full for fault of particular clauses and fault of evidence.
2.2 ABCs - Arbitrated Background Checks
The meeting followed Ian - who is not clear regarding this topic - to drop it for now.
2.3 Application for membership from Kim Nilsson
Already in the motion system as m20160514.1 (closing successfully soon).
2.4 Scope of Internal Audit
The topic raised because of the report to incident i20160410.1 in email discussion in cacert-board. Questions are whether events within CAcert Inc. affect or are in scope of audit, and whether serious findings must be filed as a dispute in arbitration instead of being reported and left to others to deal with it (role of audit in context of DRP, not replacing arbitration).
The discussion indicated that audit should focus on preparation for CA/RA audit, but there shouldn't be a hard and fast line. The following motion is not intended to rule out audit dealing with association/SGM issues, but to set the focus.
Resolved, that the role of internal audit is to prepare for CA/RA audit, to liase with an appointed auditor, and to advise board on progress. Any incidents may be reported, but serious issues should be filed as disputes into our forum of arbitration, in alignment with the customs and policies of the community.
Carried as m20160521.4.
[Note: Liase = Communicate with on the expectation that this is the primary relationship of communication.]
2.5 Move of CAcert Inc.
Fact: Piers & Kevin state to resign as AUS board members and public officer after the next AGM (around November). After that CAcert Inc. is likely to be wound up by the OFT.
The board members are not in the position to do all the work regarding the move - more persons are required. A table about the assets will be the base to kick on things (could be online on the phoenix platform with pad functionality and where a discussion list already exists). It was proposed to handle the move on the board agenda as open to the entire community. The topic remains on the agenda.
Action item: Ian provides a table of the assets to be transfered.
2.6 Key Persons List
Eva was proposed as manager because 1. board is changing frequently and therefore less suitable for longstanding maintenance, and 2. managing by arbitration as team would end in unclear responsibility. The list exists because of a policy and therefore belongs to the community (not the association resp. board).
A possible decision by the former board to keep the list encrypted apparently wasn't by motion, only mentioned in the wiki (link not available during the meeting). The prevailing opinion is that the key persons list doesn't need to be encrypted (contains contact data according to SP) and that would complicate use in case of emergency.
Resolved, that Eva Stöwe manage the Key Persons List according to SP/SM.
Carried as m20160521.5.
3.1 Transfer of reserved domain cacert.tips
The domain was offered to board, but current practice is that the bunch of domains is held by the community as described in the wiki.
The offer will be forwarded the the cacert list to find volunteers for takeover.
3.2 Piet as Arbitrator-in-training
Board supports Piet's application and wants to help arbitration every way it can. Access to the systems is required for the training and first rulings under supervision. There are past motions regarding training processes, but they may not be applicable for arbitration (because this team is in a separated "power"). An arbitrator in training apparently is member of the arbitration team and therefore should be appointed by board.
Resolved, that Piet Starreveld be appointed Arbitrator-in-training, be given access to the Arbitration tools, and be supervised by Eva for remaining training until she determines he is ready to be proposed to Board for full appointment. And, we agree to accept this item as other business.
Carried as m20160521.6.
The next meeting will take place on 2016-06-04 at 12:00 UTC in the IRC channel #board-meeting on the CAcert IRC network.
The meeting is closed on 12:27 UTC.
m20160521.1: Overturn part A in board meeting under seal
m20160521.2: Overturn part B in board meeting under seal
m20160521.3: Overturn part C in board meeting under seal
m20160521.4: Role of Internal Audit
m20160521.5: Eva Stöwe as Manager of the Key Persons List
m20160521.6: Piet Starreveld as Arbitrator-in-training