Committee Meeting 2017-02-08

Committee Members: feel free to add business items within the acceptance period or your question to the board below. Others: add a question to the questions section.

Premeeting

  1. Minutes author prepares the minutes from the last meeting

  2. Minutes author prepares the action items. All action owners to update.

    2017-01-02

    Update Action Items List

    Secretary

    {0}

    2017-01-11

    Talk to Ian -- Contacted

    Vice President

    January, 18th

    {0}

    2017-01-11

    Permission preview

    Brian & sub-committee

    January

    {*}

    2017-02-01

    Minutes

    Gero

    February, 8th

    {+}

    2017-01-25

    Send mail to list

    Dops

    January, 31st

    {*}

  3. Minutes author puts motion m2017xxxx.y to accept the minutes

Agenda

  1. Preliminaries
    1. Chair opens the Committee Meeting
    2. Who is making minutes?

    3. Accept the minutes from the meeting 18-02-2017.

    4. Accept the minutes from the last meeting / 02-02-2017.

    5. Chair asks whether cacert-board-private maillist includes any items that need to be disclosed to Members.

    6. Chair asks whether cacert-board maillist includes any business items that aren't on the agenda yet.

    7. Chair introduces the URL of action items to the meeting, and asks for discussion.

  2. Business

    Acceptance of Businesses no later than 48 Hours before beginning of Committee Meeting!

    1. Arbitration
      1. DRO (Brian)
        • Results of communication with Ian
      2. Proceed with cases through support, into OTRS and onto the wiki
      3. Resignations
    2. Community
      1. Vacancies (Question from Meeting 2017-01-02 by dirk)
      2. Resigned roots / Issues with our current-root-key-signatures (by dirk)
    3. Committee
      1. Vacancies (all)
        1. Committee (candidates from Australia) more text needed
        2. P.O. (candidates from New South Wales) more text to be added
      2. Agenda items (Gero)

        • "Regular agenda item disclose items from board-private: For improvement of our meeting I see a need to define the way to deal with this item. Often I hesitate to simply list all topics because someone might consider emails as too sensitive for disclosure, are has other plans with it." Proposition to disclose topics of emails from non-board (if more than a notice with unspectacular content) and results from internal discussion when state comes near to proposal. (link

      3. Association
        1. Accept Ross Krumbholz as a new member (seconded by Gero Treuner)

    4. Business added by Your Name Comment: Replace "Business One" by Title of Business and add your Name

      • Additional Inputs Comment: Replace "Additional Inputs"by Description of Business, Description of Reason-Why/Purpose, Additional Comments, Additional Documents, Additional Links, if useful for other Committee Members to prepare for Committee Meeting.

    5. et cetera
  3. Question Time

    Questions from CAcert.org Community Members may be added until beginning of Committee Meeting! As well, questions may be asked at "Question Time", without adding those Questions here prior to the meeting.

    1. Question One added by Your Name Comment: Replace "Question One" by Your Question and add your Name

      • et cetera
  4. Closing
    1. Agree on date of the next Committee Meeting
    2. Chair closes the Committee Meeting

Minutes

1.1 Dirk opened the meeting as Chair at 20:00 UTC

Present: Dirk, Gero, Brian ; Etienne joined the meeting a few minutes late.

1.2 Brian will prepare the minutes for this meeting

1.3, 1.4 Acceptance of Minutes from Previous meetings

Because there are outstanding edits missing, acceptance is postponed again.

1.5, 1.6 The Chair asked whether there were any items from either board-public or board-private that should be disclosed

Etienne replied that there were none.

1.7 The Chair asked whether there was any progress on the Action Items

Dirk reported that he has spoken with Wytze at FOSDEM, and that there were no changes in the the Critical or Access Engineers Team.

He also reported that they did not talk about permissions on the Test Server, and that there would be more to report next week or later.

The Chair also asked about the e-mail message that was to be sent in reply to the messages from Australian members. Gero reported that the letters had not yet been sent but would be shortly.

2.1.1 The Chair then asked about whether Ian G. had been contacted regarding the DRO position.

Brian replied that he had, and that Ian, while not accepting the role, had not, this time, rejected it either.

Dirk suggested that he be given the option of accepting the role of DRO for a limited period of time, perhaps just to work on procedures and processes.

2.1.2 The Chair then started discussion of motion m20161119.4.

Dirk discussed the original intention and effect of that motion.

He then went on to recommend that, because the actual effect of the motion was not as expected or intended, the Board vote to cancel this motion.

Some discussion ensued, discussing the process of cancelling a motion.

Discussion of the process of a dispute and how this motion could affect that, also took place.

Finally, motion m20170208.1 was entered: Resolved, that - acting in the role of DRO as probably in previous time - the motion m20161119.4 is withdrawn and no longer in effect. The reason is that in practice CoI turned out to be not acceptable even at this stage in arbitration where case are moved from OTRS to the wiki by support/iCM personal.

Voting was unanimously in favour, and the motion carried.

2.2.1 The Chair moved on to the question of vacancies.

Dirk said that there were several Team Lead vacancies, not just DRO.

Discussion on the subject of recruiting people for those vacancies, and the special requirements for certain roles, ensued.

Clarification of the ABC process also took place, and the requirement for two Arbitrators to perform that lengthy process.

2.2.2 Re-signed Roots

Dirk pointed out that there are many issues with the old Root Certificates, and that there exist new up-to-date Root Certificates, signed in a way that current browsers will accept, unlike the old ones.

However, the new Root Certificates have not yet been published in any way.

Dirk then proposed that the new, re-signed Certificates be added to the same page, in the CAcert Wiki, as the existing Certificates.

Dirk and Gero discussed some technical aspects of the Root Certificates, including the privacy of the Private Keys, which is not in doubt.

Brian then made motion m20170208.2: I move that we publish the re-signed Root certificates, in addition to all existing content on that page, on www.cacert.org web site and at other locations where our Root Certificates are published.

The motion passed unanimously.

2.3.1 The Chair returned to the question of Board Vacancies for some discussion

Dirk mentioned that he had met a Community member, at FOSDEM, who will be making multiple trips to Australia over the next while, and could be used to meet with various Australian members regarding Board and other positions.

Etienne reported that he and Gero had been working on different letters for different groups of people who had contacted the Secretary, from Australia.

There was a question whether the Secretary should delay in contacting the Australian members, while the Dirk's contact was travelling to Australia, but Dirk recommended that there be no delay, and that contact proceed as soon as possible.

2.3.3 Conflict of Interest in Nominating a New Member of CAcert, Inc.

A long discussion took place regarding the rules for nominating and approving a new member of the Association. The Sample Form and the Bylaws appear to conflict, although the form is given as "only an example," so the Bylaws, as approved by the New South Wales ( organisation responsible for Associations ), should take precedence.

Eva joined us and pointed out that, in her opinion, any member of the Board who nominated ( or seconded ) a new member, was in a Conflict of Interest, and that the NSW Associations office would fine us heavily for doing so.

A motion was proposed to accept that member's nomination for membership.

However, because the Board Member who performed the Nomination of the New Member was present and observing the discussion, Eva recommended that any vote on that motion be declared invalid.

2.1.3 Eva's Resignation

Since Eva is now with us, discussion regarding acceptance of her letter of resignation took place at this time.

Gero proposed motion m20170209.1: Resolved, that we accept the resignation of Eva S. as arbitrator. We thank her for the great engagement and extraordinary efforts in this role and hope that she will be able to come back when the situation leading to this step might improve.

The motion passed with two ( 2 ) Ayes and one ( 1 ) Abstension.

4.1 Next Meeting

It was agreed that the next meeting of the Board take place on Wednesday, February 15th, at 20:00 UTC.

4.2 The Chair Closed the Meeting at approximately 00:35 UTC

Motions

=== Actions ===not ready yet .....

See next meeting.

Brain/CAcertInc/Committee/MeetingAgendasAndMinutes/2017-02-08 (last edited 2017-02-15 19:23:29 by BrianMcCullough)