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Next Annual General Meeting 2018-2019 DRAFT

Annual General Meeting 2019, Saturday, 30. November 2019, 20:00:00 UTC = Sat 21:00 Central Europe* = Sat 15:00 NY* = Sat 07:00 Sydney*.....

20:00 GMT / 20:00 UTC / 21:00 CET (Berlin/Zurich) / 15:00 EDT (New York) / Sun 1.12.2019 07:00 AEDT (Sydney)

see time in your country or your region see motion for time and date

This is the discussion page for the next AGM on 19th October 2018. This page is used to refer to discussions happening around the proposed business.

• Contents

  1. 1. Next Annual General Meeting 2018-2019 DRAFT
  2. Annual General Meeting 2019, Saturday, 30. November 2019, 20:00:00 UTC = Sat 21:00 Central Europe* = Sat 15:00 NY* = Sat 07:00 Sydney*.....
     1. 20:00 GMT / 20:00 UTC / 21:00 CET (Berlin/Zurich) / 15:00 EDT (New York) / Sun 1.12.2019 07:00 AEDT (Sydney)
     2. Report Works-in-Progress
     3. Agenda
        1. What is the future of CACert and does it have one?
        2. Special Resolutions -- Rule Changes
        3. Ordinary Resolutions
        4. Nominations for Member of the Committee
     4. Identify proxy votes
     5. Administration

• See last AGM preparation page for some examples.

Report Works-in-Progress

Note any reports from the Community and Teams to the Association here:

• AGM/TeamReports/2019 (look here for examples)

• AGM/MembersReports/2019 (look here for examples)

• AGM/BoardReport/2019 is the Board's description of the year

  • AGM/Diary/2019 is the list of major events

• AGM/FinancialReport/2019 is the financial summary required (not started)

Agenda

1. Meeting Administration
   1. Who is making minutes?
   2. Identification of members with voting rights
   3. Identify proxy votes
   4. Identification and acceptance of new members
   5. Urgent Business (Acceptance of additional resolution into the agenda)?
2. Ratification of Minutes

   1. Annual General Meeting 2018-10-19 AGM/AGM20181019#Minutes_of_AGM_2018-10-19

3. Presentation of Annual Reports - link

   1. Presentation of Executive Report
   2. Presentation of Financial Report
   3. Presentation of Team Reports
   4. Presentation of Member Reports
4. General Discussion about CAcert's future
5. Special Resolutions
6. Ordinary Resolutions
7. Committee Elections

What is the future of CACert and does it have one?

Some members believe that the time of CAcert is over. CAcert Inc's Board has been trying for quite some time to help CAcert to survive, but the lack of funds and enthusiasm from both Inc members and the community prompts to ask whether the members at large feel that CAcert's time has passed or not. We are asking for a discussion at the AGM to give the Board (Committee) guidance about CAcert's future. Should the board, together with the members and the community, continue with renewed vigour or prepare for dissolution? If that discussion is overwhelmingly negative, then an SGM can be called for early in 2019. (by the committee)

Special Resolutions -- Rule Changes

A member may propose a change to the rules, to be voted as a special resolution in a general meeting. Members must be notified 21 days in advance of the motions, in a call for a general meeting.

The following special resolutions will be / have been received by the Secretary:

• See last AGM preparation page for some failed resolutions that could be updated.

Ordinary Resolutions

A member may propose a resolution in a general meeting. Members must be notified 14??? days in advance of the motions, in a call for a general meeting.

The following (ordinary) resolutions will be / have been received by the Secretary:

Nominations for Member of the Committee

At each next AGM, the committee ("Board") is dissolved and a new one is elected. A new Committee should be formed for the term that follows the AGM, up to the next AGM, where the same procedure applies.

The following nominations have been received by the Secretary:

Nominations for board directors should be sent to the Secretary (secretary at cacert) in signed email. CC to the cacert-board at cacert. Also, if you want someone to second your nomination, CC that person.

Identify proxy votes

Or what to do if you cannot be present at a General Meeting

The proxies for the meeting are:

• Member holding proxy

  Members entitled to vote, not present

  e-Mail date/time

Administration

• Action	Fix Date	When done?	Remarks (Statutes §)
  start the ball rolling	?	2019-05-23	all within 6 months by end of Financial Year (24.2)
  call for Team reports	2019-07-01	2018-08-17 (list, by sec.) 2017-00-00 (mail, by treas.)	all within 6 months by end of Financial Year (24.2)
  start with Finance report	2019-07-01		all within 6 months by end of Financial Year (24.2)
  start with Board report	2019-07-01	2018-10-15	all within 6 months by end of Financial Year (24.2)
  Prepare and compile the Annual Report	2018-09-21	(started in September by president)	4 weeks before the date fixed AGM
  check the register of members	2018-09-28	2018-09-28	3 weeks before the date fixed AGM
  call for payments, to bring all members up to full standing	2018-09-28		3 weeks before the date fixed AGM
  anticipated date: July 2014			~1 months before the date fixed AGM
  prepare a call, send the Annual Report to members	2018-10-04		2 or 4 weeks before the date fixed AGM probably with the notice to the members (25(2)a-c)
  announce date, for notification	2018-09-28 {g}	2018-09-28	3 (2) weeks before the date fixed AGM (27.1, 27.2)
  announce date, for special resolutions	2018-09-28 {g}	2018-09-28	3 weeeks before the date fixed AGM (27.2)
  announce date, for resolutions	2018-10-05 {0}	2018-09-28	2 weeks before the date fixed AGM (27.1)
  announce date for nominations	2018-10-12	2018-10-09	7 days before the date fixed AGM (16.1(b))
  early ballots	2018-10-05 {0} until 2018-10-05 20:00 UTC is in your timezone		14 days before the date fixed AGM until 1 hour before the AGM starts (16.7)
  proxys deadline	until 2018-10-18 20:00 UTC is in your timezone	{g}	24 hours before the date/time fixed AGM (34.1)

• Notifications to be sent under Inc rules 41(c)

For the Secretary?

• check the register of members
• call for payments, to bring all members up to full standing
• prepare a call
• anticipated date: end October / start November?
• announce date, for resolutions and nominations
• send out call

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