Annual General Meeting 2023/2024 on Saturday, September, 28th, 2024, 18:00 UTC

Welcome to the AGM 2023

Even if the AGM will be held online, you may want to visit Geneva (or for your business trips to another place or some "stay-at-home-holidays" wherever), using this link: http://www.booking.com/index.html?aid=346253

Annual General Meeting 2024, Saturday, 28. September 2024, 18:00:00 UTC = Sat 20:00 Central Europe* = Sat 14:00 NY* = Sun 04:00 Sydney* very early bird

Please pay the annual fee of 10€ before the meeting by bank transfer or by Visa, Master, CB, GPay, iDeal.
Check the fees of your bank before paying.

Place: https://irc.cacert.org Room: #AGM Please log in as FirstnameLastname during the AGM, no nick names, please!

QR Code to add the AGM to your calendar

Calendar entry ICalendar Google Calendar AGM 2024 Scan the QR code on the right hand side (for iCalendar on iOS and Google Calendar)

QR_Code_2024_iCal_Google.png

How to vote (votebot)

The votebot is running on irc.cacert.org and is connected to the channels #agm and #vote. 

< VoteBot> Help for VoteBot
< VoteBot> 
< VoteBot> VoteBot understands the following commands:
< VoteBot> 
< VoteBot> HELP         - this help
< VoteBot> VOTE <topic> - start a vote on <topic> if no other vote is running
< VoteBot> CANCEL       - cancel the currently running vote

a vote can be started by running 

/msg votebot vote test vote

Votebot will start the vote timer and will post a short acknowledgement to both #agm and #vote: 

< VoteBot> New Vote: jandd has started a vote on "test vote"

After starting a vote the bot listens in #vote and you can vote their using one of the following keywords (defined in https://git.cacert.org/cacert-votebot.git/tree/src/main/java/org/cacert/votebot/shared/VoteType.java#n33):

keyword

meaning

aye, yes, oui, ja

yes, I agree

naye, nay, no, non, nein

no, I disagree

abstain, enthaltung, abs

abstain

Proxy votes can be posted by a command like this in #vote: 

proxy <person> <keyword>

The votebot will send a message 30 seconds before the vote ends: 

< VoteBot> Voting on "test vote" will end in 30 seconds.

After the vote timeout (120 seconds) the votebot posts a summary of the result in both #agm and #vote, for example: 

< VoteBot> Vote "test vote" stopped by timeout. Calculating results.
< VoteBot> Voting on "test vote" has closed.
< VoteBot> Results: for vote on "test vote":
< VoteBot> AYE: 0
< VoteBot> NAYE: 2
< VoteBot> ABSTAIN: 0

This is the discussion page for the next AGM on 12th Nov. 2022. This page is used to refer to discussions happening around the proposed business.

Report Works-in-Progress

Note any reports from the Community and Teams to the Association here:

Agenda

  1. Meeting Administration
    1. Secretary is making minutes
    2. Identification of members with voting rights
    3. Identify proxy votes: none until the statutory deadline
    4. Identification and acceptance of new members
      1. Thomas H.
    5. Urgent Business (Acceptance of additional resolution into the agenda)?
  2. Ratification of Minutes

    1. Annual General Meeting 2023-11-11 AGM/AGM2023#Minutes

  3. Presentation of Annual Reports - link

    1. Presentation of Executive Report Board Report 2024 (PDF)

    2. Presentation of Financial Report Financial Report 2023-2024 (PDF)

    3. Presentation of Team Reports

    4. Presentation of Member Reports (none)
  4. Ordinary Resolutions
    1. Reduction of the board
  5. Special Resolutions
    1. Closing down the association and create a new one
  6. Committee Elections

Ordinary Resolutions

A member may propose a resolution in a general meeting. Members must be notified 14 days in advance of the motions, in a call for a general meeting.

The following (ordinary) resolution has been received by the Secretary:

Item

Title on Agenda

Call Mail

Discussion Page

Note

4.1

Reduction of the Board

Mail

https://lists.cacert.org/wws/cacert-members

overview

from agenda

words

link to member's request

link to wiki

Special Resolutions

A member may propose a change to the rules, to be voted as a special resolution in a general meeting. Members must be notified 21 days in advance of the motions, in a call for a general meeting.

The following special resolution has been received by the Secretary:

Item

Title on Agenda

Call Mail

Discussion Page

Note

5.1

Closing down CAcert Inc and create a new corporate body

Mail

https://lists.cacert.org/wws/cacert-members

see and overview

from agenda

words

link to member's request

link to wiki

Nominations for Member of the Committee

At each next AGM, the committee ("Board") is dissolved and a new one is elected. A new Committee should be formed for the term that follows the AGM, up to the next AGM, where the same procedure applies.

The following nominations have been received by the Secretary:

Name

Nominated by

Seconded by

Accepted

Comments and link

BrianMcCullough

DirkAstrath

EtienneRuedin

2024-09-26

link to wiki page?

EtienneRuedin

DirkAstrath

BrianMcCullough

2024-09-26

link to wiki page?

DirkAstrath

BrianMcCullough

EtienneRuedin

2024-09-26

link to wiki page?

Kim Nilsson

DirkAstrath

BrianMcCullough

link to post

link to wiki page?

AlešKastner

DirkAstrath

BrianMcCullough

2024-09-26

link to wiki page?

Name here

link to post

link to post

link to post

link to wiki page?

Nominations for board directors should be sent to the Secretary (secretary at cacert) in signed email. Also, if you want someone to second your nomination, CC that person.

Identify proxy votes

Or what to do if you cannot be present at a General Meeting

The proxies for the meeting are:

Minutes

AGM 2024-09-28

Members present: JanDD, Etienne R, Alex B, Dirk A, Bernd J, Bernhard F, Brian McC, Frédéric D, Frédéric G, Kim N (several times for short time, due to connection issues)

Absolute more: 5; qualified more: 7.

Guests: none

Vote bot operator: JanDD

The President, Brian McCullough opens the meeting at 18:07 UTC.

First, the president has a couple of bits of news for the groups. Three of our core projects have made significant progress over the past year: Modernisation of hardware and software resulted in an impressive reduction in the electrical bill at our data centre. The creation of the CAcert Community Centre, containing easy access to our Blog, our Wiki, and especially the Client Certificate Generator, is a great improvement for our members. And finally, we completed a first version of the CAcert OpenID Connect tool, allowing our members to use their Client Certificates to log in to various other services without exposing passwords.

Frédéric F is not happy with the order of the points in the agenda. However, he did not submit a formal amendment.

The secretary presents the application from Thomas Hasenburger from Austria as new member of the association. Alex B and Dirk A seconds. Thomas is accepted with 7 aye, 0 naye and 2 abst.

The minutes of the last year's AGM are accepted with 7 aye, 0 naye and 2 abst.

The secretary is asked by the president to present the president report and the team reports. The first was sent to all members, for the seconds, a link was shared to the members some days before the meeting. Dirk A adds, that the software team grow from two to four thanks to Bernhards Background Check. This makes work and reviews much easier and has already proved successful in recent months. Alex B is impressed and thanks to the people involved. The finance report has not been published until the beginning of the meeting.

Bernd J asks for the address of the CAcert Community Centre. It is suggested, to put a link on the main page.

The treasurer reports:

For the management of the members and the accounting, we decided to install CiviCRM software, pending. The treasurer was in charge to get in touch with the software team. He didn't and complained: My main problem was and is to get a tool to register and keep track of the members and record easily the accounting to archive all these.

The balance of the main bank account at Grisons Kantonalbank are not reported by the treasurer; it following the balance sheets, the treasurer got in July 2024 for 30-06-2024 98.76 EUR and 16105.44 CHF. (Information added by the secretary)

As Paypal does no accept donations on blocked accounts, it is suggested to remove the link from the main site as it is allready removed from wiki.

It is asked by the treasurer how many paid up members are registered at the association. The secretary answers: paid up members as today 31 at CAcert Inc following the informations from the bank and paypal. Alex B thought treasurer would know how many and who has paid.

Resolution to reduce the number of committee members: The application is presented. Any questions for better understanding are answered. The language of the voting text is corrected:

"I move to change article 15.1.b. to "one ordinary member to be elected at the annual general meeting of the association under rule 16."" Aye 5, Naye 0, Abst 2.

Special Resolutions to close down the association: Frédéric D presents the special resolution. Some of the Speaker's votes are contradicted. A lively half-hour discussion ensues. 2 Aye, 6 Naye, 2 Abst. The resolution fails by both an absolute and a qualified majority.

Five candidates have been submitted in good time for the five-member committee. The secretary proposes the election in globo. No one wishes to be elected individually.

Elected are BrianMcCullough, DirkAstrath, EtienneRuedin, AlešKastner, KimNilsson. 8 aye, 0 naye, 1 abst.

The candidates present declare their acceptance of the election and thank them for their election. Various members as Bernd thank the volunteers for their commitment.

The President, Brian McCullough closes the meeting at 20:28 UTC.

Administration

For the Secretary?

AGM/AGM2024 (last edited 2024-10-02 22:45:02 by EtienneRuedin)