Back to AGM Overview - AGM 2014-07-20 - postponed AGM in september: AGM 2015-09-27
Next Annual General Meeting 2015-2016
This is the discussion page for the next AGM covering the Financial Year 2015/2016. This page is used to refer to discussions happening around the proposed business.
See last AGM history for the discussion surrounding the last AGM last year July.
When
Motion: that we hold our Annual General Meeting for the Financial Year 2015/2016 on 2016-12-18 20:00 UTC m20161119.7
motion from board meeting 2016-11-19
See when 2016-12-18 20:00 UTC is in your timezone. Please note, that in Oatley/CAcert Headquarters the meeting will be held on December 19th in the early morning.
Report Works-in-Progress
Note any reports from the Community and Teams to the Association here:
AGM/TeamReports/2016 (look here for examples)
AGM/MembersReports/2016 (look here for examples)
AGM/BoardReport/2016 is the Board's description of the year
AGM/Diary/2016 is the list of major events
- including
AGM/FinancialReport/2016 is the financial summary required
CAcert Annual Report 2016 (compiled)
Agenda
- Meeting Administration
- Who is making minutes?
- Identification of members with voting rights
- Identify proxy votes
- Identification and acceptance of new members
- Urgent Business (Acceptance of addtl. resolution into the agenda)?
- Ratification of Minutes
Annual General Meeting 2015-09-27 AGM/AGM20150927#Minutes
Annual General Meeting 2015-11-22 AGM/AGM20151122#Minutes
Special General Meeting 2016-04-09 AGM/AGM20160409#Minutes
Special General Meeting 2016-04-10 AGM/AGM20150410#Minutes
Presentation of Annual Reports - link
- Presentation of Executive Report
- Presentation of Financial Report
- Presentation of Team Reports
- Presentation of Member Reports
- Special Resolutions
- (work in progress or none)
- Ordinary Resolutions
- (work in progress or none)
- Committee Elections
Nominations for Member of the Committee
Legal requirements
Association Rules §15 Constitution and membership: 7 members
Associations Incorporation Act §28.2: at least 3 of whom are ordinarily resident in Australia
Nominations
At each next AGM, the Committee ("Board") is dissolved and a new one is elected. A new Committee should be formed for the term that follows the AGM, up to the next AGM, where the same procedure applies.
Acceptance: {0} pending, {+} accepted, {-} declined
Name |
Nominated by |
Seconded by |
Accepted |
Country |
Comments and link |
|| (name) || (name) || (name) || {0} || DE/EN/AU/FR || ||
Nominations for board directors should be sent to the Secretary (secretary at cacert) in signed email. CC to the cacert-board at cacert. Also, if you want someone to second your nomination, CC that person.
After the election, Checklist for new Board.
Ordinary Resolutions
A member may propose a resolution in a general meeting. Members must be notified 14 days in advance of the motions, in a call for a general meeting. See more rules at AGM/Resolutions.
The following (ordinary) resolutions will be / have been proposed:
Item |
Title on Agenda |
Call Mail |
Discussion |
Result |
(item) |
(title) |
by (name) |
|
Special Resolutions -- Rule Changes
A member may propose a change to the rules, to be voted as a special resolution in a general meeting. Members must be notified 21 days in advance of the motions, in a call for a general meeting. See more rules at AGM/Resolutions.
The following (ordinary) resolutions will be / have been proposed:
Item |
Title on Agenda |
Call Mail |
Discussion |
Result |
Proposal for Rule change of CAcert Inc statutes rule 16 |
by Eva Stoewe |
|
||
Wind down CAcert Inc |
Wind down CAcert Inc 1 |
by Philipp Dunkel |
|
|
Wind down CAcert Inc |
Wind down CAcert Inc 2 |
by Gero Treuner |
|
|
Wind down CAcert Inc |
Wind down CAcert Inc 3 |
by Ian Grigg |
|
# OR # #No proposals for changes of Rules of the Association were received by #Secretary in time according to Rule 32 (a) and will be handled as #Special Resolutions.
#The following special resolutions will be / have been proposed: #(there are none special resolutions) #||Item ||Title on Agenda ||Call Mail ||Discussion Page || ||
See last AGM preparation page for some examples.
1.3 Identify proxy votes
The proxies for the meeting are:
Member holding proxy
Members entitled to vote, not present
e-Mail date/time
(name)
(name) (maybe comment)
(date/time UTC)
Administration
For the Secretary?
Action
Fix Date
When done?
Remarks
start the ball rolling
2016-07-01
2016-xx-xx {g}
all within 6 months by end of Financial Year (24.2)
call for Team reports
{g}
all within 6 months by end of Financial Year (24.2)
start with Finance report
{g}
all within 6 months by end of Financial Year (24.2)
start with Board report
{g}
all within 6 months by end of Financial Year (24.2)
Prepare and compile the Annual Report
{g}
4 weeks before the date fixed AGM
check the register of members
2016-11-13
2016-11-13 {g}
3 weeks before the date fixed AGM
call for payments, to bring all members up to full standing
2016-11-13
{g}
3 weeks before the date fixed AGM
anticipated date: December 2016
2016-11-20 {g}
2016-11-20
~1 months before the date fixed AGM
prepare a call, send the Annual Report to members
{g}
2 or 4 weeks before the date fixed AGM
probably with the notice to the members
(25(2)a-c)announce date, for notification
2016-11-21 {g}
2016-11-21 {g}
3 (2) weeks before the date fixed AGM (27.1, 27.2)
announce date, for special resolutions
{g}
{g}
3 weeeks before the date fixed AGM (27.2)
announce date, for resolutions
{0}
{g}
2 weeks before the date fixed AGM (27.1)
announce date for nominations
{g}
7 days before the date fixed AGM (16.1(b))
early ballots
{0}
until
2016-12-xx xx:00 UTC is in your timezone14 days before the date fixed AGM until 1 hour before the AGM starts (16.7)
proxys deadline
{g}
24 hours before the date/time fixed AGM (34.1)
- Notifications to be sent under Inc rules 41(c)
References
Logfiles
AGM 2015-11-22
Minutes of AGM 2014-07-20
Minutes of AGM 2016-12-18
to be written
1 Meeting administration
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