Email templates for AGM
Call of AGM
Subject: Call for Annual General Meeting, Call for Business and Nominations
Dear {{Firstname}},
in accordance with Part 4, rule 25 (1) of the Rules of the Associations, the committee of CAcert Inc. hereby calls for the Annual General Meeting of CAcert Inc. The AGM is to take place on <agmdate> at <agmtime> UTC in the IRC channel #agm on irc.cacert.org.
Call for Business and Nominations. If you want to bring up any business to be transacted at the meeting, the notification must be received by me as secretary (secretary@cacert.org) in signed email before the appropriate date, in order to send out notice to members according to the rules.
Ordinary business must be received before <agmdate-15d> <agmtime> UTC. Special resolutions must be received before <agmdate-22d> <agmtime> UTC. Any business proposed later may not be considered.
Nominations for Members of the Committee must be received before <agmdate-7d> <agmtime> UTC. Each candidate must be nominated by two members and declare his or her consent.
Feel free to use the cacert-members@lists.cacert.org mailing list by copying mails there or the wiki page http://wiki.cacert.org/AGM/Next for coordination with others members. But please remember that the association rules require business items and nominations sent to secretary@cacert.org in signed mail.
Membership dues. Please also ensure that your membership dues are current, as you may not be entitled to vote otherwise. You are currently paid up until {{Paid up to}}. If you feel anything is wrong regarding your payment or status, please contact secretary@cacert.org so this can be sorted out in time.
<Name>
Secretary, CAcert Inc.
secretary@cacert.org
Notification of Business (Special Resolutions)
To: {{Firstname}}{{Middlename||| {{Middlename}} }} {{Lastname}} <{{Email}}>
Subject: Notification of Business for Annual General Meeting <agmdate>
Dear {{Firstname}},
the committee of CAcert Inc. has, in accordance with Part 4, rule 25 of the associations rules called an Annual General Meeting of CAcert Inc. for <agmdate> at <agmtime> UTC to take place in the IRC channel #agm on irc.cacert.org.
As secretary of CAcert Inc. I am bound by Part 4, rule 27 of said rules to notify all members of said Annual General Meeting and the business to be transacted at least 21 days in advance of the meeting as special resolutions are proposed.
Agenda. I hereby notify all members of this Annual General Meeting and the agenda which will contain in the following:
* Confirm the minutes of the annual general meeting <lastagmdate>.
* Report of the Committee on the activities during the financial year July <finyearstart> to June <finyearend>.
* Receiving and considering the statement which is required to be submitted to members under section 26(6) of the act.
* Election of office-bearers of the association and ordinary members of the committee.
<additional business>
Call for Business and Nominations. If you want to bring up additional business to be transacted at the meeting, the notification must be received by me as secretary (secretary@cacert.org) in signed email before the appropriate date, in order to send out notice to members according to the rules.
Ordinary business must be received before <agmdate-15d> <agmtime> UTC. Any business proposed later may not be considered.
Nominations for Members of the Committee must be received before <agmdate-7d> <agmtime> UTC. Each candidate must be nominated by two members and declare his or her consent.
Feel free to use the cacert-members@lists.cacert.org mailing list by copying mails there or the wiki page http://wiki.cacert.org/AGM/Next for coordination with others members. But please remember that the association rules require business items and nominations sent to secretary@cacert.org in signed mail.
Membership dues. Please also ensure that your membership dues are current, as you may not be entitled to vote otherwise. You are currently paid up until <paiddate>. If you feel anything is wrong regarding your payment or status, please contact secretary@cacert.org so this can be sorted out in time.
<Name>
Secretary, CAcert Inc.
secretary@cacert.org
Notification of Business
Dear members,
the committee of CAcert Inc. has, in accordance with Part 4, rule 25 of the associations rules called an Annual General Meeting of CAcert Inc. for <agmdate> at <agmtime> UTC to take place in the IRC channel #agm on irc.cacert.org.
As secretary of CAcert Inc. I am bound by Part 4, rule 27 of said rules to notify all members of said Annual General Meeting and the business to be transacted at least 14 days in advance of the meeting.
Agenda. I hereby notify all members of this Annual General Meeting and the agenda which will contain in the following:
* Confirm the minutes of the annual general meeting <lastagmdate>.
* Report of the Committee on the activities during the financial year July <finyearstart> to June <finyearend>.
* Receiving and considering the statement which is required to be submitted to members under section 26(6) of the act.
* Election of office-bearers of the association and ordinary members of the committee.
<additional business>
Call for Business and Nominations. If you want to bring up additional business to be transacted at the meeting, the notification must be received by me as secretary (secretary@cacert.org) in signed email before the appropriate date, in order to send out notice to members according to the rules.
Ordinary business must be received before <agmdate-15d> <agmtime> UTC. Any business proposed later may not be considered.
Nominations for Members of the Committee must be received before <agmdate-7d> <agmtime> UTC. Each candidate must be nominated by two members and declare his or her consent.
Feel free to use the cacert-members@lists.cacert.org mailing list by copying mails there or the wiki page http://wiki.cacert.org/AGM/Next for coordination with others members. But please remember that the association rules require business items and nominations sent to secretary@cacert.org in signed mail.
Membership dues. Please also ensure that your membership dues are current, as you may not be entitled to vote otherwise. You are currently paid up until <paiddate>. If you feel anything is wrong regarding your payment or status, please contact secretary@cacert.org so this can be sorted out in time.
<Name>
Secretary, CAcert Inc.
secretary@cacert.org
