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• Back to AGM Overview - AGM 2020-11-07

Annual General Meeting 2020/2021 on November, 13th, 2021, 20:00 UTC

Even if the AGM will be held online, you may want to visit Geneva (or for your business trips to another place or some "stay-at-home-holidays" wherever), using this link: http://www.booking.com/index.html?aid=346253

Annual General Meeting 2021, Saturday, 13. November 2021, 20:00:00 UTC = Sat 21:00 Central Europe* = Sat 15:00 NY* = Sun 07:00 Sydney*.....

• 20:00 GMT / 20:00 UTC / 21:00 CET (Berlin/Zurich) / 15:00 EDT (New York) / Sun 8.11.2020 07:00 AEDT (Sydney)

• see time in your country or your region

• see motion for time and date

This is the discussion page for the next AGM on 13th Nov. 2021. This page is used to refer to discussions happening around the proposed business.

• Contents

  1. Annual General Meeting 2020/2021 on November, 13th, 2021, 20:00 UTC
     1. Report Works-in-Progress
     2. Agenda
        1. Special Resolutions -- Rule Changes
        2. Ordinary Resolutions
        3. Nominations for Member of the Committee
     3. Identify proxy votes
     4. Minutes
        1. Attendees
        2. Start
        3. AGM 2020 minutes
        4. Reports
        5. Future
        6. Resolutions
        7. Elections
        8. Announcements
        9. End
     5. Administration

• See last AGM preparation page for some examples.

Report Works-in-Progress

Note any reports from the Community and Teams to the Association here:

• AGM/TeamReports/2021 (look here for examples)

• AGM/MembersReports/2021 (look here for examples)

• Board Report 2020-2021 (pdf) is the Board's description of the year

• AGM/Diary/2021 is the list of major events

• Financial Report 2020-2021 (PDF) is the financial summary required

Agenda

1. Meeting Administration
   1. Who is making minutes?
   2. Identification of members with voting rights
   3. Identify proxy votes
   4. Identification and acceptance of new members
   5. Urgent Business (Acceptance of additional resolution into the agenda)?
2. Ratification of Minutes

   1. Annual General Meeting 2020-11-07 AGM/AGM20201107#Minutes_of_AGM_2020-11-07

3. Presentation of Annual Reports - link

   1. Presentation of Executive Report Board Report 2021 (PDF)

   2. Presentation of Financial Report Financial Report 2020-2021 (PDF)

   3. Presentation of Team Reports
   4. Presentation of Member Reports
4. Special Resolutions
5. Ordinary Resolutions
6. Committee Elections

Special Resolutions -- Rule Changes

A member may propose a change to the rules, to be voted as a special resolution in a general meeting. Members must be notified 21 days in advance of the motions, in a call for a general meeting.

The following special resolutions will be / have been received by the Secretary:

• See last AGM preparation page for some failed resolutions that could be updated.

Ordinary Resolutions

A member may propose a resolution in a general meeting. Members must be notified 14??? days in advance of the motions, in a call for a general meeting.

The following (ordinary) resolutions will be / have been received by the Secretary:

Nominations for Member of the Committee

At each next AGM, the committee ("Board") is dissolved and a new one is elected. A new Committee should be formed for the term that follows the AGM, up to the next AGM, where the same procedure applies.

The following nominations have been received by the Secretary:

Nominations for board directors should be sent to the Secretary (secretary at cacert) in signed email. CC to the cacert-board at cacert. Also, if you want someone to second your nomination, CC that person.

Identify proxy votes

Or what to do if you cannot be present at a General Meeting

The proxies for the meeting are:

• Member holding proxy

  Member entitled to vote, not present

  e-Mail date/time

• ||

  1. Dirk Astrath || Jan Dittberner ( Due to Jan's absence, Etienne took this role. ) || XXX, 2021-11-12 00:01 || ##

Minutes

Attendees

• Alexander Bahlo ( late arrival )
• Frederic Dumas
• Lambert Hofstra

• Brian McCullough

• Kim Nilsson
• Michael Richardson
• Etienne Ruedin

Start

The meeting was started by the President, Brian McCullough, at 20:00 UTC, as scheduled.

AGM 2020 minutes

There was some discussion regarding the links in the Agenda, and the minutes from last year's Annual General Meeting were accepted by the members present.

Reports

Reports by the President for the Board, and a brief summary of the contents of the Financial Report as presented by the Treasurer, were presented to the meeting.

Future

Resolutions

No Ordinary or Special Resolutions were presented to the meeting.

Elections

A discussion was held regarding Guy's candidacy in the Election, and since he did not have a seconder and was not present at the meeting, he was removed from the list.

A call for nominations from the floor was held, and Kim Nilsson was nominated by Brian McCullough, seconded by Frederic Dumas. Kim accepted that nomination.

It was decided by the members present to hold one vote for all of the seven nominees. They were:

• Frederic Dumas

• Brian McCullough

• Kim Nilsson
• Michael Richardson
• Etienne Ruedin
• Waclaw Schiller
• Sascha Ternes

The vote for those Candidates passed with a majority of the voting members present.

The counts were: Aye 6, Naye 0, Abstain 1.

Announcements

Frederic Dumas reported that the third application to RIPE NCC for a grant to support our software development, had been successful, and that our project to integrate CAcert with OpenIDConnect now had funding.

End

At 21:27 UTC the president declared this Annual General Meeting of CAcert, Inc. complete and terminated.

Administration

• Action	Fix Date	When done?	Remarks (Statutes §)
  start the ball rolling	?	2021-06-03	all within 6 months by end of Financial Year (24.2)
  fix the date	?	2021-07-01	all within 6 months by end of Financial Year (24.2)
  call for Team reports	?	2021-08-13 (list, by sec.)	all within 6 months by end of Financial Year (24.2)
  start with Finance report	2021-07-01		all within 6 months by end of Financial Year (24.2)
  start with Board report	2021-07-01		all within 6 months by end of Financial Year (24.2)
  Prepare and compile the Annual Report	2021-10-16		4 weeks before the date fixed AGM
  check the register of members	2021-10-23		3 weeks before the date fixed AGM
  call for payments, to bring all members up to full standing	2021-10-22	2021-10-22	3 weeks before the date fixed AGM
  anticipated date: July 2014			~1 months before the date fixed AGM
  prepare a call, send the Annual Report to members	2021-10-16 2021-10-30		2 or 4 weeks before the date fixed AGM probably with the notice to the members (25(2)a-c)
  announce date, for notification	2021-10-22 {g}	2021-08-13	3 (2) weeks before the date fixed AGM (27.1, 27.2)
  announce date, for special resolutions	2021-10-22 {g} **	2021-10-22	3 weeeks before the date fixed AGM (27.2)
  announce date, for resolutions	2021-10-29 {0} **	2020	2 weeks before the date fixed AGM (27.1)
  announce date for nominations	2021-11-05 **	2020	7 days before the date fixed AGM (16.1(b))
  early ballots	2021-10-30 {0} until 2020-11-07 19:00 UTC is in your timezone		14 days before the date fixed AGM until 1 hour before the AGM starts (16.7)
  proxys deadline	until 2020-11-07 20:00 UTC is in your timezone	## {g}	24 hours before the date/time fixed AGM (34.1)

For the Secretary?

• check the register of members
• call for payments, to bring all members up to full standing
• prepare a call
• anticipated date: end October / start November?
• announce date, for resolutions and nominations
• send out call

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