Back to AGM Overview - AGM 2014-07-20 - postponed AGM in september: AGM 2015-09-27
Next Annual General Meeting 2014-2015
This is the discussion page for the next AGM covering the Financial Year 2014/2015. This page is used to refer to discussions happening around the proposed business.
See last AGM history for the discussion surrounding the last AGM last year July.
When
Motion: that we hold our Annual General Meeting for the Financial Year 2014/2015 on 2015-11-22 19:00 UTC mXXXXX
motion from board meeting 2015-xx-xx
See when 2015-11-22 19:00 UTC is in your timezone. Please note, that in Denistone East/CAcert Headquarters the meeting will be held on November 23th in the early morning.
Report Works-in-Progress
Note any reports from the Community and Teams to the Association here:
AGM/TeamReports/2015 (look here for examples)
AGM/MembersReports/2015 (look here for examples)
AGM/BoardReport/2015 is the Board's description of the year
AGM/Diary/2015 is the list of major events
- including
AGM/FinancialReport/2015 is the financial summary required
CAcert Annual Report 2015 (compiled)
Agenda
- Meeting Administration
- Who is making minutes?
- Identification of members with voting rights
- Identify proxy votes
- Identification and acceptance of new members
- Urgent Business (Acceptance of addtl. resolution into the agenda)?
- Ratification of Minutes
Annual General Meeting 2014-07-20 AGM/AGM20140720#Minutes
Presentation of Annual Reports - link
- Presentation of Executive Report
- Presentation of Financial Report
- Presentation of Team Reports
- Presentation of Member Reports
- Special Resolutions
- (none)
- Ordinary Resolutions
- Board reports about the current situation of support and arbitration up to the actual date, by Marc Hofmann
- Sub committee for transition, by Benedikt Heintel
Adjust Arbitration (1) *
Adjust Arbitration (2) *
- Public Relation Officer, by Stefan Thode
- Event Officer, by Stefan Thode
- Software Team Lead, by Stefan Thode
Suspension member 1 **
Suspension member 2 **
- Committee Elections
* The applicant considers it important that the resolutions have been submitted for the postponed AGM in September and not for the AGM in November. Accordingly, he had asked to drop them.
** The applicant considers it important that the resolutions have been submitted for the postponed AGM in September and not for the AGM in November. Accordingly, he had asked to drop them in a e-mail to the secretary at 13 Nov 2015 19:18:47 +0100.
Nominations for Member of the Committee
Legal requirements
Association Rules §15 Constitution and membership: 7 members
Associations Incorporation Act §28.2: at least 3 of whom are ordinarily resident in Australia
Nominations
At each next AGM, the Committee ("Board") is dissolved and a new one is elected. A new Committee should be formed for the term that follows the AGM, up to the next AGM, where the same procedure applies.
Acceptance: {0} pending, {+} accepted, {-} declined
Name |
Nominated by |
Seconded by |
Accepted |
Country |
Comments and link |
{0} |
AU-VIC |
link to wiki |
|||
Robert Cruikshank |
Etienne Ruedin |
Jürgen Bruckner |
{0} |
AU-NSW |
link to wiki |
Peter Yuill |
Etienne Ruedin |
Eva Stöwe |
{+} |
AU |
link to wiki |
Felix Dörre |
Stefan Thode |
Werner Dworak |
{+} |
DE-BW |
link to wiki |
Marcus Mängel |
Andreas Terpotiz |
Martin Gummi |
{+} |
DE-NW |
link to wiki |
Jürgen Bruckner |
Andreas Terpotiz |
Benny Baumann |
{+} |
AT-1 |
link to wiki |
Stefan Thode |
Werner Dworak |
Jürgen Bruckner, Martin Gummi |
{+} |
DE-SH |
link to wiki |
Reinhard Mutz |
Werner Dworak |
Benny Baumann |
{+} |
DE-SN |
link to wiki |
Etienne Ruedin |
Eva Stöwe |
|
{0} |
CH |
§16.2 |
Dirk Astrath |
Eva Stöwe |
|
{0} |
DE |
§16.2 |
Ian Grigg |
Eva Stöwe |
|
{0} |
x |
§16.2 |
Tomáš Trnka |
Eva Stöwe |
|
{0} |
x |
§16.2 |
Wytze van der Raay |
Eva Stöwe |
|
{0} |
x |
§16.2 |
Guillaume Romagny |
Eva Stöwe |
|
{0} |
FR |
§16.2 |
Nominations for board directors should be sent to the Secretary (secretary at cacert) in signed email. CC to the cacert-board at cacert. Also, if you want someone to second your nomination, CC that person.
After the election, Checklist for new Board.
Ordinary Resolutions
A member may propose a resolution in a general meeting. Members must be notified 14 days in advance of the motions, in a call for a general meeting.
The following (ordinary) resolutions will be / have been proposed:
Item |
Title on Agenda |
Call Mail |
Discussion |
Result |
Board reports about the current situation of support and arbitration up to the actual date |
Board reports about the current situation of support and arbitration up to the actual date |
by Marc Hofmann |
Result |
|
I request to create a sub committee, staff it and delegate the needed power to it, to prepare and conduct the transition of assets and information from CAcert Inc. |
Sub committee for transition |
by Benedikt Heintel |
|
|
I request to vote a new Public Relation Officer |
Public Relation Officer |
by Stefan Thode |
|
|
I request to vote a new Event Officer |
Event Officer |
by Stefan Thode |
|
|
I request to vote a new Software Team Lead |
Software Team Lead |
by Stefan Thode |
|
Special Resolutions -- Rule Changes
A member may propose a change to the rules, to be voted as a special resolution in a general meeting. Members must be notified 21 days in advance of the motions, in a call for a general meeting.
No proposals for changes of Rules of the Association were received by Secretary in time according to Rule 32 (a) and will be handled as Special Resolutions.
The following special resolutions will be / have been proposed: (there are none special resolutions) #||Item ||Title on Agenda ||Call Mail ||Discussion Page || ||
See last AGM preparation page for some examples.
1.3 Identify proxy votes
The proxies for the meeting are:
Member holding proxy
Members entitled to vote, not present
e-Mail date/time
Marcus Mängel
Marc Hofmann (for the case I cannot apply personally)
6 Nov 2015 15:05:40 +0100
Marcus Mängel
Andreas Terpotiz (November, 22nd 2015, and at any possible adjournment)
8 Nov 2015 12:01:15 +0100
Ian Grigg
Brian D. McCullough (in the case of my delay or absense)
9 Nov 2015 10:07:08 -0500
Ian Grigg
Wytze van der Raay (in the case of my absense)
9 Nov 2015 10:22:41 +0100
Ian Grigg
Piers Lauder (in the case of my delay or absence)
09 Nov 2015 23:18:45 +0000
Ian Grigg
Tomáš Trnka
26.09.2015, 17:12
Ian Grigg
Etienne Ruedin (in the case of my absense)
27.09.2015, 17:55
Martin Gummi
Jürgen Bruckner (in the case of my absence or connection problems)
12 Nov 2015 21:34:15 +0100
Martin Gummi
Thorsten Fröse (in the case of my absence or connection problems)
13 Nov 2015 12:20:23 +0100
Eva Stöwe
Guillaume Romagny
26.09.2015, 18:32
1. Ulrich Schroeter, 2. Ian Grigg, 3. Martin Gummi in order of precedence if I am not present
Philipp Dunkel
27.09.2015 12:53
Administration
For the Secretary?
Action
Fix Date
When done?
Remarks
start the ball rolling
June 2014
2014-06- {g}
all within 6 months by end of Financial Year (24.2)
call for Team reports
July 2014
2015-10-27 {g}
all within 6 months by end of Financial Year (24.2)
start with Finance report
July 2014
2015-09-12 {g}
all within 6 months by end of Financial Year (24.2)
start with Board report
July 2014
2015-08-00 {g}
all within 6 months by end of Financial Year (24.2)
Prepare and compile the Annual Report
2015-08-00 {g}
4 weeks before the date fixed AGM
check the register of members
{g}
3 weeks before the date fixed AGM
call for payments, to bring all members up to full standing
{g}
3 weeks before the date fixed AGM
anticipated date: July 2014
2014-06- {g}
2014-06-
~1 months before the date fixed AGM
prepare a call, send the Annual Report to members
2015-11-04 {g}
2 or 4 weeks before the date fixed AGM
probably with the notice to the members
(25(2)a-c)announce date, for notification
until 2014-07-06 {g}
2015-10-31 {g}
3 (2) weeks before the date fixed AGM (27.1, 27.2)
announce date, for special resolutions
until 2014-06-29 {g}
2015-10-31 {g}
3 weeeks before the date fixed AGM (27.2)
announce date, for resolutions
until 2014-07-06 {0}
2015-11-07 {g}
2 weeks before the date fixed AGM (27.1)
announce date for nominations
until 2015-11-14 {r}
7 days before the date fixed AGM (16.1(b))
early ballots
starting 2013-11-03 {0}
until
2014-07-20 19:00 UTC is in your timezone14 days before the date fixed AGM until 1 hour before the AGM starts (16.7)
proxys deadline
24 hours before the date/time fixed AGM (34.1)
- Notifications to be sent under Inc rules 41(c)
References
Logfiles
AGM 2013-11-17
Minutes of AGM 2014-07-20
Minutes of AGM 2014-07-20
1 Meeting administration
The AGM took place on 2014-07-20 in the #agm channel on irc.cacert.org.
Attendees: 15 members at the opening of the meeting
Proxies: 7 proxy votes
Chaired by Dirk Astrath (VicePresident) at 20:06 UTC in the absence of the President, Werner Dworak.
1.1 Who is making minutes?
Brian McCullough volunteered to make minutes for the meeting. Guillaume Romagny offered to be a back-up.
1.2 Identification of members with voting rights
Etienne Ruedin (Secretary) confirmed that all members present in the channel are entitled to vote.
1.3 Identify proxy votes
The proxies for the meeting are:
Member holding proxy |
Members entitled to vote, not present |
Martin Gummi |
Jeffery Frederick |
Marcus Maengel |
Fabian Knopf, Juergen Bruckner, Ulrich Schroeter |
Guillaume Romagny |
Guy Scharinger |
Etienne Ruedin |
Ian Alastair (Alex) Robertson |
Dirk Astrath |
Werner Dworak |
Benedikt Heintel |
Eva Stöwe ( she was present but might be called away ) |
1.4 Identification and acceptance of new members
Secretary reported that there are no pending membership applications.
1.5 Urgent business
No proposals for additional agenda items received by Secretary or from the floor.
2. Ratification of Minutes
2.1 Ratification of the minutes for the Annual General Meeting 2013-11-27
Secretary announced that voting will be handled by the VoteBot and gave a short overview of rules for voting. ( see the footnote for that explanation )
Discussion of typographic errors
Voting was started to accept the (current at the time) https://wiki.cacert.org/AGM/AGM2013-11-27 of the minutes.
Motion agm20140720.1: Accept minutes of AGM 2013-11-27
VoteBot result:
- AYE: 18
- NAYE: 1
- ABSTAIN: 1
- CARRIED
3 Presentation of Annual Reports
3.1 Presentation of Executive Report
Board report presented at https://wiki.cacert.org/AGM/BoardReport/2014. A Diary was also presented at https://wiki.cacert.org/AGM/Diary/2014.
Discussion of errors and omissions in the Executive Report ensued, including proposals for a possible SGM to complete the approval.
Motion ( agm20140720.1 ) from Benny Baumann: Board should fix up the Board Report within the next 4 weeks to be approved at a later time. Seconded but withdrawn before Vote.
Motion ( agm20140720.2 ) from Benedikt Heintel: As a member of CAcert Inc. I hereby move, the old committee must finish the board report within 6 weeks from this meeting! Seconded by several members.
VoteBot result:
- AYE: 17
- NAYE: 0
- ABSTAIN: 6
- CARRIED
3.2 Presentation of Financial Report
The financial report for Financial Year 2013-2014 was presented at https://wiki.cacert.org/AGM/FinancialReport/2014.
Motion ( agm20140720.3 ) from Benny Baumann to accept the Financial Report for 2013/2014. Seconded.
VoteBot result:
- AYE: 21
- NAYE: 0
- ABSTAIN: 1
- CARRIED
3.3 Presentation of Team Reports
The Team Reports may be found at: https://wiki.cacert.org/AGM/TeamReports/2014.
Discussion of missing items ensued.
4 Special Resolutions
No special Resolutions were proposed.
5 Ordinary Resolutions
No Ordinary Resolutions were proposed.
6 Election of office-bearers of the association and ordinary members of the committee.
Secretary announced that there were six nominations accepted for seven committee positions and thus all are taken to be elected according to Rule 16 (2):
- Dirk Astrath - Ben Ball - Robert Cruikshank - Jürgen Bruckner - Michael Tänzer - Etienne Ruedin
Nominations were solicited from the floor.
Guillaume Romagny was nominated and accepted the nomination.
Because there are seven nominations for the seven committee positions, they are elected by acclamation, according to Rule 16 ( 2 ).
New Board is:
- Dirk Astrath - Ben Ball - Robert Cruikshank - Jürgen Bruckner - Michael Tänzer - Etienne Ruedin - Guillaume Romagny
7 General Discussion
Chair opened the meeting for general discussion.
Discussion of the timing of this AGM. Some members thought that is was too early, considering the time of year and our history of having it much later in the year. However, this year the Financial Report was completed very promptly, and the timing of the AGM depends on that report's completion. This year other factors influenced the timing of the AGM as well. The discussion became a bit heated at times.
Question about whether cacert-members was still in use as a mailing list. Yes, definitely.
Benny Baumann asked: When will Board execute its motion m20140413.3? He was told that that was up to the new Board.
8 Meeting closure
The AGM was closed at 22:45 UTC by the chair.
Motions within AGM
agm20140720.1 |
Motion from Benny Baumann: Board should fix up the Board Report within the next 4 weeks to be approved at a later time. |
Withdrawn |
|
agm20140720.2 |
Motion from Benedikt Heintel: As a member of CAcert Inc. I hereby move, the old committee must finish the board report within 6 weeks from this meeting! |
CARRIED |
|
agm20140720.3 |
Accept the CAcert Financial Report for Financial Year 2013-2014 |
CARRIED |
x1 Rules for voting: In #vote you can vote "aye" or "yes" (if you agree) and "naye" or "no" (if you do not agree). These votes are counted. However, you can also vote "abstain". If you vote "abstain" your vote will not be counted.
If you are the proxy for another member you can vote by typing: "proxy membername aye/naye/abstain"