Back to AGM Overview - AGM 2012-11-25 - SGM 2013-03-17
Next Annual General Meeting 2012-2013
This is the discussion page for the next AGM covering the FY 2012/2013. This page is used to refer to discussions happening around the proposed business.
See last AGM history for the discussion surrounding the last AGM last year November.
When
Motion: that we hold our Annual General Meeting for the Financial Year 2012/2013 on 2013-11-17 21:00 UTC m20130915.2
motion from board meeting 2013-09-15
See when 2013-11-17 21:00 UTC is in your timezone.
Report Works-in-Progress
Note any reports from the Community and Teams to the Association here:
AGM/TeamReports/2013 (look here for examples)
AGM/MembersReports/2013 (look here for examples)
AGM/BoardReport/2013 is the Board's description of the year
AGM/Diary/2013 is the list of major events
- including
AGM/FinancialReport/2013 is the financial summary required
CAcert Annual Report 2013 (compiled)
Agenda
- Meeting Administration
- Who is making minutes?
- Identification of members with voting rights
- Identify proxy votes
- Identification and acceptance of new members
- Urgent Business (Acceptance of addtl. resolution into the agenda)?
- Ratification of Minutes
Annual General Meeting 2012-11-25 AGM/AGM20121125#Minutes
Special General Meeting 2013-03-17 SGM/SGM20130317#Minutes
Presentation of Annual Reports - link
- Presentation of Executive Report
- Presentation of Financial Report
- Presentation of Team Reports
- Presentation of Member Reports
- Secretary Annual Report
- Special Resolutions
- Ordinary Resolutions
- Committee Elections
Nominations for Member of the Committee
At each next AGM, the committee ("Board") is dissolved and a new one is elected. A new Committee should be formed for the term that follows the AGM, up to the next AGM, where the same procedure applies.
Acceptance: {0} pending, {+} accepted, {-} declined
Name |
Nominated by |
Seconded by |
Accepted |
C |
Comments and link |
Dirk Astrath |
{+} |
DE |
link to wiki |
||
Jürgen Bruckner |
{0} |
AT |
link to wiki |
||
Werner Dworak |
{+} |
DE |
link to wiki |
||
Alex Robertson |
{+} |
UK |
link to wiki |
||
Michael Tänzer |
Marcus Mängel |
{+} |
DE |
link to wiki |
|
Name here |
link to post |
link to post |
link to post |
XX country code |
link to wiki |
Nominations for board directors should be sent to the Secretary (secretary at cacert) in signed email. CC to the cacert-board at cacert. Also, if you want someone to second your nomination, CC that person.
After the election, Checklist for new Board.
Ordinary Resolutions
A member may propose a resolution in a general meeting. Members must be notified 14??? days in advance of the motions, in a call for a general meeting.
The following (ordinary) resolutions will be / have been proposed:
Item |
Title on Agenda |
Call Mail |
Discussion |
Result |
from agenda |
words |
link to member's request |
link to wiki |
Result |
Special Resolutions -- Rule Changes
A member may propose a change to the rules, to be voted as a special resolution in a general meeting. Members must be notified 21 days in advance of the motions, in a call for a general meeting.
Three proposals for changes of Rules of the Association were received by Secretary in time according to Rule 32 (a) and will be handled as Special Resolutions:
The following special resolutions will be / have been proposed:
Item |
Title on Agenda |
Call Mail |
Discussion Page |
|
Specification of Rule 9: Fees and subscriptions |
words |
by Benedikt Heintel |
|
|
Another Proposal for Rule 9 |
words |
by Michael Taenzer |
|
|
Option to Waive Membership Fee |
words |
by Michael Taenzer |
https://lists.cacert.org/wws/arc/cacert-members/2013-10/msg00004.html |
|
See last AGM preparation page for some examples.
Administration
For the Secretary?
Action
Fix Date
When done?
Remarks
start the ball rolling
1st meeting in July 2013
2013-09-15 {g}
all within 6 months by end of Financial Year (24.2)
call for Team reports
1st meeting in July 2013
2013-09-15 {g}
all within 6 months by end of Financial Year (24.2)
start with Finance report
1st meeting in July 2013
all within 6 months by end of Financial Year (24.2)
start with Board report
1st meeting in July 2013
all within 6 months by end of Financial Year (24.2)
Prepare and compile the Annual Report
4 weeks before the date fixed AGM
check the register of members
3 weeks before the date fixed AGM
call for payments, to bring all members up to full standing
{r}
3 weeks before the date fixed AGM
anticipated date: end October / start November?
2013-11-17 {g}
2013-09-15
~2 months before the date fixed AGM
prepare a call, send the Annual Report to members
until 2013-10-20 {g}
sample: 2012-10-??
4-3 weeks before the date fixed AGM
announce date, for notification
until 2013-10-27 {g}
2013-10-27
3 (2) weeks before the date fixed AGM (27.1, 27.2)
announce date, for special resolutions
until 2013-10-27 {g}
2013-10-27
3 weeeks before the date fixed AGM (27.2)
announce date, for resolutions
until 2013-11-03 {0}
no ordinary resolutions proposed in time
2 weeks before the date fixed AGM (27.1)
announce date for nominations
until 2013-11-10 {r}
7 days before the date fixed AGM (16.1(b))
early ballots
starting 2013-11-03 {0}
until
2013-11-17 20:00 UTC is in your timezone14 days before the date fixed AGM until 1 hour before the AGM starts (16.7)
proxys deadline
24 hours before the date/time fixed AGM (34.1)
- Notifications to be sent under Inc rules 41(c)
References
Logfiles
AGM 2012-11-25
SGM 2013-03-17
https://svn.cacert.org/CAcert/CAcert_Inc/General_Meetings/SGM-20130317/2013-03-17.195531+0100CET.txt
Minutes of AGM 2012-11-25
Minutes of SGM 2013-03-17
Logfiles
AGM 2013-??-??
Minutes of AGM 2013-??-??
Motions within AGM