Special General Meeting 2013-03-17 Discussion

Call

Agenda

Correction to Financial Report FY 2011-2012

Preliminary Financial Report FY11/12 (handle with care) corrected by Michael Tänzer

Currency Rates

Currency rates at the end of the fiscal year:

Summary

The difference is always between the numbers from FY10/11 and the updated numbers from FY11/12 (Report 2013-02-12).

Description

AGM 2012

Report 2013-02-12

Diff.

2010/2011

Current Assets

13718.60 AUD

14613.19 AUD

+1.3%

14432.72 AUD

Current Liabilities

0.00 AUD

3772.41 AUD

+29.9%

2903.75 AUD

Equity

13718.60 AUD

10840.78 AUD

-6.0%

11528.96 AUD

Income

3920.61 AUD

3995.90 AUD

-13.3%

4606.29 AUD

Expenses

2716.53 AUD

4684.08 AUD

-16.2%

5591.86 AUD

Profit

1204.08 AUD

-688.18 AUD

+30.2%

-985.56 AUD

Current Assets

Acc. No. (old)

Account Name

AGM 2012

Report 2013-02-12

Diff.

2010/2011

B212

Accounts Receivable USD

-

143.93 USD is 141.06 AUD1

-

-

B213 (1800)

Accounts Receivable EUR

238.362

-

-

-

B421 (1701)

Westpac Transaction Account

345.68

345.68 AUD

+0.2%

345.05 AUD

B422 (1700)

Westpac Savings Account

11042.51

11042.51 AUD

+3.0%

10720.79 AUD

B423 (1706)

Credit Union Australia

137.25

137.25 AUD

0.0%

137.25 AUD

B431 (1702)

PayPal AUD

1954.80

1954.80 AUD

+144.9%

798.09 AUD

B432 (1703)

PayPal USD

-3

935.84 USD is 917.18 AUD

-61.2%

2366.72 AUD

B433 (1704)

PayPal EUR

-3

60.55 EUR is 74.71 AUD

+15.3%

64.82 AUD

Total Current Assets

13718.60

14613.19 AUD

+1.3%

14432.72 AUD

Current Liabilities

Acc. No. (old)

Account Name

AGM 2012

Report 2013-02-12

Diff.

2010/2011

E111 (31)

Accounts Payable AUD

-

-

-100.0%

1023.40 AUD

E113

Accounts Payable EUR

-

-2000.00 EUR is -2467.80 AUD

-

-

E32

Provisions for bills to receive

-

6240.21 AUD

+231.9%

1880.35 AUD

Total Current Liabilities

-

3772.41 AUD

+29.9%

2903.75 AUD

We made a prepayment of 2000 EUR for hosting to Oophaga without receiving an invoice. But this doesn't cover the costs for a full year so in the updated report there is a provision for bills to receive, the prepayment will be settled with the invoice received in the end of 2012 (but after the FY11/12). The AGM 2012 report just assumed the hosting costs covered and therefore made no provision. As there already was a provision carried over from last year this would mean that only 587.45 AUD in hosting costs would be accounted for the whole year, which is way too low and gives a false impression of our current situation.

Equity

Acc. No. (old)

Account Name

AGM 2012

Report 2013-02-12

Diff.

2010/2011

C3 (41)

Retained earnings (last year)

12514.52 AUD1

11528.96 AUD

-7.9%

12514.52 AUD

PNL (32000)

Retained earnings (this year)

1204.08 AUD

-688.18 AUD

+30.2%

-985.56 AUD

Total Equity

13718.60 AUD

10840.78 AUD

-6.0%

11528.96 AUD

Income

Acc. No. (old)

Account Name

AGM 2012

Report 2013-02-12

Diff.

2010/2011

F1 (4010)

Donations

-

1337.00 AUD

-52.9%

2841.17 AUD

F21 (4150)

Membership Fees

-

459.54 AUD1

-36.7%

726.48 AUD

F22 (4011+4012)

Assurer Certificates

-

124.59 AUD

+19.2%

104.48 AUD

F23 (4015)

Password Reset Service

-

736.28 AUD

+22.7%

599.94 AUD

F3 (4210)

Advertising Income

-

1145.98 AUD2

+786.3%

129.30 AUD

=> Total Own Income

-

3803.39 AUD

-13.6%

4401.37 AUD

G1 (7010)

Interest Income

-

153.85 AUD

-24.9%

204.92 AUD

G2

Income Suspense

-

38.66 AUD

-

-

=> Total Other Income

-

192.51 AUD

-6.1%

204.92 AUD

Total Income

3920.61 AUD

3995.90 AUD

-13.3%

4606.29 AUD

Expenses

Acc. No. (old)

Account Name

AGM 2012

Report 2013-02-12

Diff.

2010/2011

I22

Events

-

-

-100.0%

1023.40 AUD

Software Testing Reward

-

-

-100.0%

117.54 AUD

I74 (6351+6336)

Hosting

-

4500.30 AUD

+17.7%

3822.78 AUD

Hardware

-

-

-100.0%

126.66 AUD

I82 (6120)

Bank Service Charges

-

138.23 AUD

-31.1%

200.53 AUD

I83 (6050)

Exchange Variance

-

45.55 AUD

-84.9%

300.95 AUD

Total Expenses

2716.53 AUD

4684.08 AUD

-16.2%

5591.86 AUD

Profit

AGM 2012

Report 2013-02-12

Diff.

2010/2011

1204.08 AUD

-688.18 AUD

+30.2%

-985.56 AUD

Discussion

Info about Voting

For information on how voting occurs, see VoteBot's page.

Log

Minutes of SGM 2013-03-17

1 Opening

Werner Dworak chairs the meeting and takes the minutes.

The meeting was opened at 21:05 UTC.

The SGM was called by the board and is so valid anyway. But with 17 members attending the quorum of five members is fulfilled too.

2 Business

Michael explained the reasons for this SGM: In the last AGM we thought that the previous financial report was not detailed enough but was correct. When I took over Treasurer I figured out that it was not, because there were some mistakes in how the report was done. For example it missed some asset accounts. I talked to Jeffery about the changes and I am confident that the updated report is correct. As the fixed report is not only a detailed version of the previous report, I figured the members will have to explicitly accept the new version.

Several people thanked Michael for his excellent work.

VoteBot: Accept the newly amended 2011-2012 Financial Report
AYE:     16
NAYE:     0
ABSTAIN:  1
Therefore the motion is carried

Michael plans to send out invoices for unpaid membership payments soon.

At the end of the meeting Michael sent the report to Kevin Dawson who will fill it into the form A12 for the OFT and and forward it to the OFT.

3 Closing

The meeting was closed at 21:44 UTC

4. Motions within SGM


SGM/SGM20130317 (last edited 2013-06-02 17:57:26 by MichaelTänzer)