= Board Decisions via Email in 2007 = This section summarizes all decisions voted upon by the board by email. Note that by the nature of email, sometimes discussion continues and previously agreed decisions get changed. Oh, well. We'll try to do better. Use of email for board decisions was formalized by the previous board: [[EmailBoardDecisionsReview2004-2007|Previous]] [[EmailBoardDecisionsUpdateFeb2008|Next]] {{{ " Meetings be held over Email Originally raised 2004.08.23. Proposed J. Wren Hunt 2004.08.24 to hold list-email 'discussions' (not 'meetings' in the formal sense of the word) about various topics and at the end of the discussion have a 3-5 (or however long we decide) day period within which to vote, again on the list-email. This seems like we can still get all that needs to be done, done, and without having various members re-arrange schedules. Aye: ML, DG, NR, Chris Martin, (WH). Accepted, with 5 days voting. "}}} Unless otherwise noted below, all motions are passed unanimously, and unless relevant we don't note the mover and seconder. [[https://svn.cacert.org/CAcert/CAcert_Inc/Board/board_review_actions_20040820_20070525.html|Previous]] [[EmailBoardDecisionsUpdateFeb2008|Next]] ---- <> * m20070531.1: That we publish the following list: Greg Rose, President Robert Cruikshank, Treasurer, Public Officer Evaldo Gardenali, Secretary ---- <> * m20070531.2: That Evaldo Gardenali gets board permission to conduct Trust Checks on behalf of CAcert, Inc. ---- <> * m20070531.3: Proposal to give Advisory access to the latest board mailing list archives, so they can work on updated board decisions review. ---- <> * m20070601.1: Regarding Super-assurers. Mail from Evaldo to Jens Paul: {{{ Yes, it is board's call to approve or not super-assurers. You are not doing it instead of the board, but rather helping the board with extra information, and you are doing an excellent advisory job that way. Thanks for your efforts, and keep up the good work :) I see two of three board members (me and rob) endorsing your work. Do you need a formal vote on it? Just ask and we'll set one.}}} All three board members voted to delegate decisions regarding super-assurers to Jens for the forseeable future. ---- <> * m20070610.1 MoU Oophaga-CAcert . CAcert services on servers (4 SUN, 4 Firewall PC, switches, KVM switch) / BIT location (rack+connectivity) provided by Oophaga Foundation in Nld for 1500 Euro per year, end of contract with one month delay. * Proposed by Teus Hagen (email 6/10/2007) * Decision: signing MoU TOP meeting 21 Sept 2007. * X-( Action: move to NL before 2008. Audit stopped till 2008. ---- <> * m20070718.1: Regarding approval of organizational structure. Mail from Jens Paul to Board: {{{ Dear CAcert board, a while ago Advisory presented you a discussion draft of the new CAcert Organization Structure. Attached you'll find a slightly updated version (we propose Rasika as a Privacy Officer, not as the Internal Auditor as stated in the last version). We seek for formal approval of the new structure. This approval should include the structure itself, the persons proposed and the following points: * The structure of the board and advisory was already approved during SGM. * The departments (technical, business, policy) reflect the different work areas containing several offices each. * Each department is leaded by an officer. This officer reports directly to the board (and advisory if it the wish of the board). * The officers share status informations across each other where necessary. * Each officer should describe his area in the officers wiki page. * Each officer can assemble his own team without further consulting of the board. He is primary contact and leader of his team members. If they have complains they can use the normal Dispute Resolution way. * Most officers are new and unexperienced in a management like job. Therefore all officers are in interim status only. They can be replaced at ANY time if necessary on request of the board or the members through Advisory. * From the upcoming AGM on, each officers position is valid for the next period. The old officer can stay in place or is substituted, depending on the vote of the board and the CAcert members. If board approves this, we would like to use this structure to: * Update the officers wiki entry according to the new structure. * Post it on the mailing lists to make the structure public plus to promote the different departments to get new helping hands into them. * Hand it over to PR so that it could be used were necessary. * Include it in the education materials to give our new assurers a feeling of the who is who behind CAcert.}}} The board agreed to the draft structure. ---- <> * m20070725.1: Board agreed to have a "top" meeting in Europe; to request funding from NLnet. The meeting is subsequently scheduled for 2007 September 17-21 in Germany and NLnet has agreed to fund it. There were a number of separate votes about details that I've left out. ---- <> * m20070805.1: Agreed in principal that board decisions should be published somehow. (This is the result.) ---- <> * m20070805.1: Agreed in principal that we should become open source. (see later, more detailed, motions.) ---- <><><><><><><><><><><><><><> * m20070811: Motions approving the detailed structure and appointees: m20070811.1: Organization structure as proposed in the attached file {{attachment:OrganizationStructure.png}} * m20070811.2: The Officers have the right to assemble and lead their own team without formal approval of the board. They have the obligation to report directly to the board on a regular schedule. * m20070811.3: Officers status is always valid until next AGM. During AGM board and association members can vote whether an officer will stay in place or is substituted. * m20070811.4: Until the first formal AGM voting, all officers positions are of interim status only. This means that the board have the right to replace them at any time if necessary or if someone more experienced is found. * m20070811.5: As the structure reflects our professional approach, it is proposed to use it as follows: * Update the officers wiki entry according to the new structure. * Post it on the mailing lists to make the structure public plus to promote the different departments to get new helping hands into them. * Hand it over to PR so that it could be used were necessary. * Include it in the education materials to give our new assurers a feeling of the who is who behind CAcert. * m20070811.6: Philipp Gühring as System Administration Officer * m20070811.7: Philipp Gühring as Software Developement Officer * m20070811.8: Guillaume Romagny as User Support Officer * m20070811.9: Jens Paul as Education Officer * m20070811.10: Mario Lipinski as Event Organisation Officer * m20070811.11: Henrik Heigl as Public Relations Officer * m20070811.12: Rasika Dayarathna as Privacy Officer * m20070811.13: Sebastian Küppers as Documentation Officer ---- <> * m2070806.1 open publication board . Open publication of board decision unless privacy is concerned. * Proposed by Gerg Rose. * Decision votes: Accepted * Action: wiki pages ---- <> * m20070822.1: Regarding Organizational Assurances: imposing a moratorium until the all hands, and taking the PR hit as "We want to do it right and we're not ready yet." ---- <> * m20070823.1: That Philipp have access to the paypal and paymate accounts so that we have two people looking at the comings and goings. (Overridden by next motions.) ---- <> * m20070824.1 support access to Pay Pal/Pay Mate . Support staff gets access to Pay Pal and Pay Mate accounts. * Proposed by: Robert Cruikshank * Decision votes: Accepted * Action: one Pay Pal account opened. <> * m20070824.2 CAcert secretary access to Pay Pal/Pay Mate . Secretary CAcert gets access to Pay Pal/Pay Mate accounts for check association membership status. * Proposed by: Robert Cruikshank * Decission votes: Accepted <> * m20070824.3 Financial year end. . Financial year CAcert Inc. starts/ends on 30th of June. * Proposed by: Teus Hagen * Decision votes: accepted m20070917.2 ---- <> * m20070829.1: Allocate €875 for purchase of a laptop to support secretary's duties, to be on loan to Evaldo while he is secretary. ---- <> * m20070830.1: Propose that CAcert pre-approves the release of all the CAcert.org Source Code in OSI-approved[1] Open Source Licenses to be discussed and defined, and establish an Open Source development policy. This pre-approval will be ratified at a later meeting, after a thorough analysis on which files can be open-sourced and which files need license changes, copyright transfer agreements, rewrites or other necessary actions, with the effective release of the source code with the new licenses. [1]http://opensource.org/licenses ---- <> * m20070901.1 TOP meeting funding by NLnet * Accept TOP meeting funding by NLnet for max 14K euro, requires sustainability planCAcert Inc. and openess sources pref GPL. * Proposed by: Advisory. * Decision: Accepted. * {i} Action: sustainability plan (Febr2008: need more work) and GPL (proposal Januari 2008), principles outlined at TOP meeting in September 2007. ---- <> * m20070925.1: Propose we increase prices on the spreadshirt merchandise, increase the performance of sales by making spreadshirt the official merchandise site for CAcert by putting a link to it from the CAcert front page. I can give Henrik the bank account details and arrange for any profits to go straight into the CAcert account. ---- <> * m20070928.1: To approve the Organizational Assurance Policy as was intended to be done at the top meeting. ---- <> * m20071023.1: To initiate a membership fee amnesty, returning any member to good standing with the association on the payment of the already late 2007 membership fee, up to the date of November 13th 2007. ---- <> * m20071023.2: Authorizing Evaldo Gardenali to access the systems required, to update IRC access preparatory to the AGM. ---- <> * m20071026.1 installation CATS system and acquiring cats.cacert.org * Proposed by: Advisory. * Decision: Accepted. * Action: installation by Evaldo Gardenali and help of Ted. Install education email list. ---- <> * m20071118.1 Board positions taken. * Pres: Greg Rose, Vice: Teus Hagen, Secr: Evaldo Gardenali, Treas: Robert Cruikshank, memb: Guilaume Rogmany. * Proposed by Evaldo Gardenali. * Decision votes: unanimous Accepted. ---- <> * m20071120.1 Wipe disks 2 servers in Australia. . No further use of 2 (from 3) located PC's at Roberts garage, wipe disk (suggested method and survey). * Proposed by Robert Cruikshank. * Decision votes: 4 out of 5, Accepted. * {i} Action: not yet completed (Febr 2008) ---- <> * m20071121.1: To shut down the GPG Signer service. ---- ---- <> * m20071122.1 Change PO Box address . Change PO Box Australia to location near Robert for easier pick up. * Proposed by Robert Cruikshank. * Decision: Accepted * Action: CAcert Inc., P.O. Box 4107, Denistone East NSW 2112, Australia. ---- <> * m2001126.1 void stop PGP signing . Restart PGP signing service by CAcert. * Proposed by Teus Hagen. * Decision: 3 yes, 1 abstain. Accepted. * {i} Action: continue service later. ---- <> * m20071129.1 CAcert house style document and Web redesign * Accept house style, also on influence on web pages. * Proposed by Teus Hagen (for Johan) * Decision: Accepted * {i} Action: implementation asap, but prioritized by Nld move actions. ---- <> * m20071209.1 Accept severe downtime services and travel expenses Austria/Nld. - Accept severe downtime CAcert services on completing move last services to Nld. . Travel expenses Austria/Nld maybe needed (max 2K euro). * Proposed by Teus Hagen. * Decision: Accepted * Action: Xmas 2007 rehosting actions planned. 20080229: action postponed early 2008. ---- <> * m20071213.1 New logo design CAcert * Accept new logo design CAcert: full color green/lime dancing figures, mono color outlined. * Proposed by Johan Vromans * Decision: anonymous Accepted. * {i} Action: adaptation asap. ---- <> * m20071218.1 Org. Assurance intermediate action for Nld * Appoint intermediate OA for Nld and/or Oophaga as OA for Nld. * Proposed by Teus Hagen. * Decision: 20080229: no further need to. * Action: none. ---- <> * m20071218.3 Orgn Assurance for !Mercy4All in the Netherlands. * Proposed by Teus Hagen * Decision: Accepted. * Action: Teus HAgen advised and checked OA requisites. OA attributes added by support ---- <> * m20071218.2 SA status for Harris 4 weeks . Raise Harris Sonyoto to SA (200 point level) for his visit to Indonesia. * Proposed by Jens Paul. * Decision: unanimous Accepted. * Action: SA for 45 days (Philipp/Evaldo). Completed. ---- <> * m20071224.1 MoU NLnet funding audit project * Accept MoU for NLnet sponsoring of 36K Euro one year project for obtaining audit and acceptance of Root key in browser distributions eg Mozilla. * Proposed by Greg Rose. * Decision: anonymous. Accepted. * Action: signed, Install audit work and arrangements. Completed. ---- <> * m20071229.1 Raise Frans Steegh to 200 or 150 level. . Raise needed for assurer event in Nld. * Discussion: enough assurers in Nld, no SA. * Proposed by Teus Hagen. * Decision: Greg Rose: 150 point if needed. acked at board meeting 20080229. * Action: 150 raise of Frans. Completed. ---- <> * m20080101.1 Org Assurance request for !Mercy4all inj Nld. . !Mercy4all fulfills OA requirements of (draft) sub-policy for OA in Nld. * Proposed by Teus Hagen. * Decision: unanymous. Accepted. * Action: OA assurance. Completed. ---- ---- . CategoryDecisions