Information for new board members

Committee Meeting 2019-11-07 (2019-11-08 in Australia)

The meeting will take place at 20:00 UTC in the IRC channel #board-meeting on the CAcert IRC network. Please check if it is normal time or DST in your time zone.

Feel free to add a business item within the acceptance period of 48 hours or your question to the board below. Non-committee Members: Committee may choose to convert any business proposed as a question in the questions section.

Premeeting

  1. Minutes author prepares the minutes from the 5th September

  2. Minutes author prepares the minutes from the 31th October

  3. Minutes author puts motion m2019MMDD.1 to accept the minutes from the last meeting.

Agenda

  1. Preliminaries
    1. Chair opens the Committee Meeting
    2. Who is making minutes?
    3. Is there a timelimit? Who is time keeper?

    4. Accept the minutes from the 5th of September

    5. Accept the minutes from the 31th of October

    6. Chair asks whether cacert-board-private or cacert-board maillist includes any items that need to be disclosed to Members.

    7. Chair points actions from last meeting to the meeting, and asks for discussion.

    Acceptance of Businesses 48 Hours before beginning of Committee Meeting latest!

  2. Business
    1. Association
      1. New Members
      2. AGM 2019

      3. Shedule: https://wiki.cacert.org/AGM/Next#Administration

        1. Board 2019/20

          1. resignations

            • Peter M, Frederic G

          2. remaining and new
            • Some people proposed to help us at managing CAcert; Next steps with them?
            • Who contact them? At least tell them, that they should become member of Inc the next meeting or at the beginning of the AGM. If there are open positions, the AGM can elect who it want.

            • What about the remaining ones? For the nominations, see: https://wiki.cacert.org/AGM/Next#Nominations_for_Member_of_the_Committee

            • Nine people applied to the Treasurer open position; How to shape a "financial team" with (most of) them?
            • Who will do it?
          3. Reports
    2. Operations of the CA

      1. critical team (main topic)

        • Report about the hand over https://lists.cacert.org/wws/arc/cacert-systemlog/2019-11/msg00001.html

        • new members (see archive and archive [board members only])

        • time schedule (see archive [board members only])

        • background check
        • Propositions from Brian/FD who pre checked.

        • Security Policy (see 9.1.1 and 9.1.3)

        • Identify local/regional dutch/german candidates

        • Thank you very much to the resigning team members Wytze (2008-2019), Mendel (2008-2019) and Martin(2012-2019) for all the work they did in so many years!
        • Motion: With a big regret the committee has to announce that Mendel (since June 2008), Wytze (since October 2008) and Martin (since November 2012) had left the critical system administrator team as of November 1, 2019 after eleven, resp. seven years. The committee wants to say a big THANK YOU to Mendel, Wytze and Martin for her valuable contributions to the work of the critical sysadmin team during the past years!

      2. Arbitration --> first two lines just for information (read it!), third line as topic

        • reactivation of "old" arbitrators: (update by Dirk (Support))

        • AndreasBäß, ThomasBremer, NickBebout

        • Four volunteers declared they want join as Arbitrators; Who is taking care of them, beyond what Ian Alastair did already?

      3. Infrastructure/Software

    3. Finances

      1. Corporate donors (President)

      2. Details of all the automatic payment registered at the moment

        • on Paypal (~ forecast on our recurring incoming financial resources) (Treasurer)

      3. Details regarding the payment of the invoice 2019-1 of €1,349.27 for hosting period November 2018 to May 2019. --> paid Sept. 7th.

      4. Motion to pay invoice 2018-01, 1107.65 EUR
        • For legal reasons, after the motion has passed, the treasurer has to transfer this amount to secure-U. The money, secure-U became on behalf of CAcert can be used to lower the following ivoices, but not to pay invoices allready sent. (information transfered by secure-U from their Finanzamt)
        • Motion: The treasurer shall pay the invoice 2018-01, 1107.65 EUR to secureU.

      5. What went wrong with our Paypal "button" on our blog? THIS IS A TASK FOR THE FINANCE TEAM

        • -> we are collecting "payments" in AUD and "donations" in EUR;

        • -> "payment" vs "donation" @ Paypal = higher/lower fees

      6. Westpac (update by Peter M, Dirk A)

      7. Membership fees 2018 (and before) (update by Frederic G)

      8. Breakdown of transactions done in September in EUR and AUD on the Paypal account (including newly created automatic payments, added by Frederic D) (update by Frederic G)

    4. Software / only the very important ones

      1. Bug 775 (update by Dirk A)

      2. Bug 1305: New root (update) (update by Bernhard F)

      3. Root Certificate Class 3 (end of life) (update by Brian M)

      4. Bug 1260 (and sub bugs 144x): PHP/Software (update Brian M, Karl-Heinz G, Peter M)

      5. other (new/pressing/...)

    5. Dummy project (update by Alexander B, Frederic D) --> Postponed to net meeting

    Questions from CAcert.org Community Members can be added until beginning of Committee Meeting! As well questions can be asked at "Question Time", without added Question here

  3. Question Time
    1. What went wrong with our Paypal link on the blog? added by Frederic D.

    2. Context of the issue: see archive and archive [board members only]

  4. Closing
    1. Agree on date of the next Committee Meeting (Wed/Thu 20 GMT = 21 FR/CH = 15 NY = Thu/Fri 07 AEST)
    2. Agree on dates for the next meeting
      • Thu 21 Nov 2019
      • AGM Sat 30 Nov 2019 (Sun 1 Dec 2019 in Australia)
    3. Chair closes the Committee Meeting

Logfile

Logfile from meeting 2019-11-07

Minutes

Minutes will be written once the meeting is finished, with tasks listed in action items and Actions of this document.

Present: Etienne, Peter N, Frédéric G

Apologies: Ross, Peter M

Missing: Brian

Guests: Gero, Dirk, GuKKDevel, ~GuKKDevel_log, @ChanServ, decay, dirk_on_server, egal, enyc, nb, nemunaire, sat, ynazarov, zerkalo

Preliminaries

At 20:08 UTC the secretary took chair until the president arrives and started the meeting.

The minutes of the meetings 05 September 2019 and 31 October 2019 are accepted, both with two ayes and one abstain.

Business The secretary thanks for the team reports from critical team (Wytze) and infra (JanDD) allready submitted for the comming AGM.

2.2. Operations 1. Critical team: Dirk reports: last friday norbert and i visited BIT and got a knowledge-transfer from wytze. mendel and mark overmeer (secure-u) were onsite for some time while norbert, wytze and i was there full time (around 6 hours). i got both password-lists from wytze and mendel (as norbert does not yet have an ABC). on the way back we talked about the hardware/... and i'll contact norbert over the weekend again. currently i'm checking all needed access rights (before i revoke access rights for wytze, mendel etc.) Dirk was very pleased about the excellent documentation, written by Wytze. Motion: It is with great regret that the committee has to announce that Mendel (since June 2008), Wytze (since October 2008) and Martin (since November 2012) have left the critical system administrator team as of November 1, 2019 after eleven, resp. seven years loyal service. The committee wants to say a big THANK YOU to Mendel, Wytze and Martin for their valuable contributions to the work of the critical system administrator team during the past years! The motion is accepted.

2.2. Operations 2. Arbitration: The committee hopes that support may help this month Andreas B to start his job. Egal is asked if he see in one of the next days someone from support, to ask them to consider to help Andreas B to start his job.

2.3.4. Invoice 2018-01: For legal reasons, after the motion has passed, the treasurer has to transfer this amount to secure-U. The money, secure-U became on behalf of CAcert can be used to lower the following ivoices, but not to pay invoices allready sent. (information transfered by secure-U from their Finanzamt). Motion: The treasurer shall pay the invoice 2018-01, 1107.65 EUR to secureU. The motion is accepted and followed by some not relevant questions and answers about the German tax office and German charities (as secure-U).

Question Time The following questions couldn't be abswered:

Closing The meeting is closed at 22:28.

The next meeting will be on 21-11-2019, 20:00 UTC.

Motions

Actions

Who

Status

Action

Minutemaker

wip

prepare Agenda and Minutes for the next meeting

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Brain/CAcertInc/Committee/MeetingAgendasAndMinutes/2019-11-07 (last edited 2019-11-19 21:35:22 by EtienneRuedin)