## page was renamed from Brain/CAcertInc/Committee/MeetingAgendasAndMinutes/2016-05-08 ## page was renamed from Brain/CAcertInc/Committee/MeetingAgendasAndMinutes/2016-05-01 . '''To Brain''' '''[[Brain#CAcert_Inc._-_CAcert.org_Members_Association| CAcert Inc. - CAcert.org Members Association]]''' - '''To Brain CAcert Inc. Committee''' '''[[Brain/CAcertInc/Committee/MeetingAgendasAndMinutes| Meeting Agendas & Minutes]]''' - '''[[OverviewProjectsBoard|Board's Project Overview]]''' - '''[[Brain/CAcertInc/Committee/ActionItems|Current Action Items]]''' - '''[[Brain/CAcertInc/Committee/MeetingAgendasAndMinutes/2016-04-24|last meeting]]''' - '''[[Brain/CAcertInc/Committee/MeetingAgendasAndMinutes/2016-06-04|next meeting]]''' ---- = Committee Meeting 2016-05-21 (rescheduled from 2016-05-08) = '''NB: this meeting has been postponed due to scheduling difficulties, and will now take place on Saturday 21st at 10:00 UTC.''' The meeting will take place at [[http://www.timeanddate.com/worldclock/fixedtime.html?msg=Board+Meeting&iso=20160521T10|10:00 UTC]] in the IRC channel #board-meeting on the CAcert IRC network. Feel free to add a business item within the acceptance period of 48 hours or your question to the board below. Non-committee Members: Committee may choose to convert any business proposed as a question in the questions section. == Premeeting == 1. Minutes author prepares [[Brain/CAcertInc/Committee/MeetingAgendasAndMinutes/2016-04-24#Minutes|the minutes from the last meeting]] 1. Minutes author prepares the actions. '''All action owners''' to update. || '''actions''' || '''who''' || '''status''' || || these minutes || iang || done! || || Find minutes for last meeting of last meeting of prior board || dirk || || || write minutes for our first meeting || dirk || || || review the private cacert-board-private list || || || || any costs of the committee of investigation || Eva || asked || || Conflicts of Interest Register || all || || || write brief on incident || iang || || || proposal on Rule 16(6) ballot || Eva || || || post the provided documents to private board list || Piers || done || || review the provided documents || all || iang || || discuss relationship for board of administration versus community || Gero || || || ABC on next week's agenda, request for comments || iang, Piers || done || || prepare register of assets and proposed disbursement of same || iang || [[LivingWill]] || 3. Minutes author puts [[https://community.cacert.org/board/motions.php?motion=m20160501.y|motion m20160501.y]] to accept the minutes == Agenda == 1. Preliminaries 1. Chair opens the Committee Meeting 1. Accept [[Brain/CAcertInc/Committee/MeetingAgendasAndMinutes/2016-04-24#Minutes|the minutes from the last meeting]]. 1. Who is making minutes? 1. Chair asks whether [[https://lists.cacert.org/wws/arc/cacert-board-private|cacert-board-private]] maillist includes any items that need to be disclosed to Members. * Disclosure, including Parts A, B, C. 1. Chair points [[Brain/CAcertInc/Committee/MeetingAgendasAndMinutes/2016-04-24#Actions|actions from last meeting]] to the meeting, and asks for discussion. 1. Businesses {{{#!wiki caution Acceptance of Businesses 48 Hours before beginning of Committee Meeting latest! }}} 1. ''Parts A, B, C'', added by [[Iang]] * Review of content * decision / relevance * public or private? 1. ''ABCs - Arbitrated Background Checks'', added by [[Iang]] * current status * invite submissions from people involved * how to get them back on track 1. ''Application for membership from Kim Nilsson'', added by Gero 1. ''Scope of Internal Audit'', added by [[Iang]], maybe late or continued over to next meeting * Internal audit can be seen as over the CA or over the Inc or over some other defined thing. * [[Audit]] 1. ''Move of CAcert Inc'', added by [[Iang]]. Intended to be continued over to each meeting. 1. ''Key Persons List'', added by [[Iang]]. * handover is done? * process indicates continued difficulties - is this an appropriate way to handle the issue? * suspend? Review? 1. Business added by Your Name ''Comment: Replace "Business One" by Title of Business and add your Name'' . Additional Inputs ''Comment: Replace "Additional Inputs"by Description of Business, Description of Reason-Why/Purpose, Additional Comments, Additional Documents, Additional Links, if useful for other Committee Members to prepare for Committee Meeting.'' . et cetera 1. Question Time {{{#!wiki note Questions from CAcert.org Community Members can be added until beginning of Committee Meeting! As well questions can be asked at "Question Time", without added Question here }}} 1. Question Two added by Your Name ''Comment: Replace "Question One" by Your Question and add your Name'' . et cetera 1. Closing 1. Agree on date of the next Committee Meeting 1. Chair closes the Committee Meeting ## ####################################################################################### ## FILL IN MEETING AGENDA ITEMS FROM LAST MEETING MINUTES DEFERRED TO NEXT MEETING ## ####################################################################################### <> == Minutes == === 1.1 Piers opened the meeting as chair on 10:00 UTC. === Present: Piers, Ian, Dirk, Gero === 1.2 Accept minutes from last meetings === * [[Brain/CAcertInc/Committee/MeetingAgendasAndMinutes/2016-04-24#Minutes|2016-04-24]] Postponed, because ES doesn't agree and may amend it. * 2016-04-16 Currently for review === 1.3 Gero takes minutes for the current meeting. === === 1.4 Items to be disclosed from board-private === * New arbitrator proposed for training (added as item 3.2 - see below) * Ruling for arbitration case [[Arbitrations/a20151125.1|a20151125.1]] === 1.5 Actions from last meeting === * Minutes from the meeting on 2016-04-16 need review. * No costs have to be paid for the investigation committee. * Outstanding action items are carried to the next meeting. === 2.1 Parts A, B, C === [Note: These parts are made public [[https://lists.cacert.org/wws/arc/cacert-board/2016-05/msg00050.html|here]] after the meeting, as decided by board in the previous meeting.] The foundation of arguments is poor. No clauses are cited. Statutes or laws which were broken are not indicated. The resolutions don't contain or refer to any evidence. RM's interpretation of PD's ruling and the accusations are found to be not reasonable. There are no statements from the present board members that follow or understand the conclusions. Motions: . '''Resolved,''' that the Part A, ref PD, motion of previous board be overturned in full for fault of particular clauses and fault of evidence. . [[https://community.cacert.org/board/motions.php?motion=m20151206.17|m20151206.17]] . '''Resolved,''' that the Part B, ref ES, motion of previous board be overturned in full for fault of particular clauses and fault of evidence. . [[https://community.cacert.org/board/motions.php?motion=m20151206.18|m20151206.18]] . '''Resolved,''' that the Part C, ref DA, motion of previous board be overturned in full for fault of particular clauses and fault of evidence. . [[https://community.cacert.org/board/motions.php?motion=m20151206.19|m20151206.19]] The motions were carried as [[https://community.cacert.org/board/motions.php?motion=m20160521.1|m20160521.1]] [[https://community.cacert.org/board/motions.php?motion=m20160521.2|m20160521.2]] [[https://community.cacert.org/board/motions.php?motion=m20160521.3|m20160521.3]] === 2.2 ABCs - Arbitrated Background Checks === The meeting followed Ian - who is not clear regarding this topic - to drop it for now. === 2.3 Application for membership from Kim Nilsson === Already in the motion system as [[https://community.cacert.org/board/motions.php?motion=m20160514.1|m20160514.1]] (closing successfully soon). === 2.4 Scope of Internal Audit === The topic raised because of the report to incident [[https://wiki.cacert.org/Audit/Incidents/i20160410.1|i20160410.1]] in email discussion in [[https://lists.cacert.org/wws/arc/cacert-board/2016-04/msg00102.html|cacert-board]]. Questions are whether events within CAcert Inc. affect or are in scope of audit, and whether serious findings must be filed as a dispute in arbitration instead of being reported and left to others to deal with it (role of audit in context of DRP, not replacing arbitration). The discussion indicated that audit should focus on preparation for CA/RA audit, but there shouldn't be a hard and fast line. The following motion is not intended to rule out audit dealing with association/SGM issues, but to set the focus. Motion: . '''Resolved,''' that the role of internal audit is to prepare for CA/RA audit, to liase with an appointed auditor, and to advise board on progress. Any incidents may be reported, but serious issues should be filed as disputes into our forum of arbitration, in alignment with the customs and policies of the community. Carried as [[https://community.cacert.org/board/motions.php?motion=m20160521.4|m20160521.4]]. [Note: Liase = Communicate with on the expectation that this is the primary relationship of communication.] === 2.5 Move of CAcert Inc. === Fact: Piers & Kevin state to resign as AUS board members and public officer after the next AGM (around November). After that CAcert Inc. is likely to be wound up by the OFT. The board members are not in the position to do all the work regarding the move - more persons are required. A table about the assets will be the base to kick on things (could be online on the phoenix platform with pad functionality and where a discussion list already exists). It was proposed to handle the move on the board agenda as open to the entire community. The topic remains on the agenda. Action item: Ian provides a table of the assets to be transfered. === 2.6 Key Persons List === Eva was proposed as manager because 1. board is changing frequently and therefore less suitable for longstanding maintenance, and 2. managing by arbitration as team would end in unclear responsibility. The list exists because of a policy and therefore belongs to the community (not the association resp. board). A possible decision by the former board to keep the list encrypted apparently wasn't by motion, only mentioned in the wiki (link not available during the meeting). The prevailing opinion is that the key persons list doesn't need to be encrypted (contains contact data according to SP) and that would complicate use in case of emergency. Motion: . '''Resolved,''' that Eva Stöwe manage the Key Persons List according to SP/SM. Carried as [[https://community.cacert.org/board/motions.php?motion=m20160521.5|m20160521.5]]. === 3.1 Transfer of reserved domain cacert.tips === The domain was offered to board, but current practice is that the bunch of domains is held by the community as described in the [[Domains|wiki]]. The offer will be forwarded the the cacert list to find volunteers for takeover. === 3.2 Piet as Arbitrator-in-training === Board supports Piet's application and wants to help arbitration every way it can. Access to the systems is required for the training and first rulings under supervision. There are past motions regarding training processes, but they may not be applicable for arbitration (because this team is in a separated "power"). An arbitrator in training apparently is member of the arbitration team and therefore should be appointed by board. Motion: . '''Resolved,''' that Piet Starreveld be appointed Arbitrator-in-training, be given access to the Arbitration tools, and be supervised by Eva for remaining training until she determines he is ready to be proposed to Board for full appointment. And, we agree to accept this item as other business. Carried as [[https://community.cacert.org/board/motions.php?motion=m20160521.6|m20160521.6]]. === 4 Closing === The next meeting will take place on 2016-06-04 at [[http://www.timeanddate.com/worldclock/fixedtime.html?msg=Board+Meeting&iso=20160604T12|12:00 UTC]] in the IRC channel #board-meeting on the CAcert IRC network. The meeting is closed on 12:27 UTC. === Motions === * [[https://community.cacert.org/board/motions.php?motion=m20160521.1|m20160521.1]]: ''Overturn part A in board meeting under seal'' * [[https://community.cacert.org/board/motions.php?motion=m20160521.2|m20160521.2]]: ''Overturn part B in board meeting under seal'' * [[https://community.cacert.org/board/motions.php?motion=m20160521.3|m20160521.3]]: ''Overturn part C in board meeting under seal'' * [[https://community.cacert.org/board/motions.php?motion=m20160521.4|m20160521.4]]: ''Role of Internal Audit'' * [[https://community.cacert.org/board/motions.php?motion=m20160521.5|m20160521.5]]: ''Eva Stöwe as Manager of the Key Persons List'' * [[https://community.cacert.org/board/motions.php?motion=m20160521.6|m20160521.6]]: ''Piet Starreveld as Arbitrator-in-training'' Transscript: [[attachment:transscript_board-meeting_2016-05-21.txt]] ---- . CategoryBoardMinutes