Acceptable documents for citizens of the UK

Unlike most of Europe, the UK has no formal national ID card and no legal requirement for any form of photo-ID (albeit you won’t be able to drive unless you still have an old style paper only licence, you won’t be able to travel overseas etc) … and the nearest we have to a national ID number is the “National Insurance Number” – which is used extensively by the UK Government as a key to ID for all sorts of purposes, including tax, pensions, social security etc. It is not used, however, for either passports or driving licence as far as I am aware.

There are three primary sources of information for requirements for Identity Checking in the UK

These are the UK Passport Office, the Driver and Vehicle Licensing Agency and the Criminal Records Bureau. The first two are well known, and their criteria are well established, but the role of the CRB is more pervasive than many people realise (many employers run CRB checks as routine nowadays) and their process is fairly robust.

In particular, you may find the document at homeoffice.gov.uk - CRB guidance - id-checking-guide of interest as it provides a complete list of the documents acceptable to the Criminal Records Bureau (who, amongst other things, are responsible for overseeing the validation of the identity of those who work with children and vulnerable adults ie the like of teachers, social workers, care workers, doctors and nurses)

All the “Group 1” documents are now “photo-id” with the exception of the Birth and Adoption certificates. It is worth noting that anyone can request a copy of an UK Birth or Adoption certificate (they are often wanted by genealogical researchers!) so I personally would not accept either of them as a “primary” ID document anyway. It is also worth noting that there are still people with valid non-photo ID drivers licenses. Many of these group 1 documents do not include date of birth and would thus need strong secondary ID to provide this (ie Birth Certificate) UK Group 1 documents

The “Group 2” documents are more varied, and (arguably) less “rigorous” – but are necessary for the CRB’s requirement for current address verification. Some may not be regarded as acceptable documents under CACert's policies so care needs to be taken as to which are regarded as suitable.

One of the benefits of this list is that it establishes a period of validity for any of the documents included on it - which I believe is an useful reference.

As a “rule of thumb” – I’d be looking for one of the “group 1” photo-ids (I strongly prefer a passport as it has the most rigorous checks!) and two other documents from either list with at least one of the documents confirming the date of birth. It is worth noting that the UK Driving License includes (albeit “encrypted”) the date of birth whether photo-card or paper.

There are also some interesting documents around such as the disabled person’s “Blue Badge”.example This is a laminated card bearing a photo of the holder and embeds some limited security features. It can be argued that this is a government issued photo-id – and thereby qualifies as a primary ID – but there are few (if any) checks on whether the photo actually matches the owner. My personal opinion is that it should be regarded as a “document of last resort” as a primary ID – I might take it as it is quite possible that a person who is sufficiently disabled to qualify for one may well be neither a driver or an overseas traveller and therefore have neither of the two most common photo-ids (beware of discrimination under the definitions of the UK Equality Act 2010). (If this were the case, I’d also expect the secondary IDs to be very “solid” before considering awarding maximum points!) - I would, however, normally accept it as a secondary ID without a problem.

Another interesting document is the Police Officer's warrant card example- the UK police forces have stringent security checks on their serving officers and it is again (arguably) a government issued photo-id with security features. I would probably regard this as an acceptable photo-id - but as there is no Date of Birth included, it would need something like a birth certificate to back it up. (I was once presented with one for a Thawte notarisation!)

A final issue is that of Married Women - many of whom change names on marriage. In this case, I think a ruling is going to be needed since there may be documents presented in the old name. I believe that in this case if the Wedding Licence is presented with the old and new names, documents in the old name should be regarded as acceptable.... One particular area that is going to be problematic is where date of birth needs to be established as a Birth Certificate is always going to be in the "pre-marriage" name!