## page was renamed from AGM/Next . '''Back to [[AGM|AGM Overview]]''' - '''[[AGM/AGM2022|AGM 2022-11-12]]''' - '''[[AGM/AGM2022#Minutes|Minutes AGM 2022]]''' = Annual General Meeting 2022/2023 on November, 11th, 2023, 19:00 UTC = {{http://wiki.cacert.org/AGM/AGM20211113?action=AttachFile&do=get&target=genf-cacert-.jpeg|Welcome to the AGM 2023|width=450,align="right"}} ---- Even if the AGM will be held online, you may want to visit Geneva (or for your business trips to another place or some "stay-at-home-holidays" wherever), using this link: http://www.booking.com/index.html?aid=346253 ---- ''' Annual General Meeting 2023, Saturday, 11. November 2023, 19:00:00 UTC = Sat 20:00 Central Europe* = Sat 14:00 NY* = Sun 06:00 Sydney*..... ''' * 19:00 GMT / 19:00 UTC / 20:00 CET (Berlin/Zurich) / 14:00 EDT (New York) / Sun 12. Nov. 2023 06:00 AEDT (Sydney) * [[https://www.timeanddate.com/worldclock/meetingdetails.html?year=2023&month=11&day=11&hour=19&min=0&sec=0&p1=3193&p2=179&p3=240|see time in your country or your region]] * [[https://motion.cacert.org/motions/m20231009.2|see motion 20231009.2 for time and date]] || Please pay the annual fee of 10€ before the meeting by [[https://blog.cacert.org/2020/08/cacerts-european-bank-accounts/#comments|bank transfer]] or by [[https://www.paypal.com/donate/?token=g3LI0qJUrk2OcyfrLDAUKc1J-gcwLwDacJ_VLkZVrXiEnU0eePRTOv8ZJkz01D1a8dAjqm&country.x=AU&locale.x=AU |paypal]].<
>~-Check the fees of your bank before paying.-~ || Place: https://irc.cacert.org Room: #AGM Please log ins as FirstnameLastname during the AGM, no nick names, please! '''QR Code to add the AGM to your calendar''' {{attachment:CAcert_AGM_2023.png}} ---- == How to vote (votebot) == The votebot is running on irc.cacert.org and is connected to the channels #agm and #vote. {{{ < VoteBot> Help for VoteBot < VoteBot> < VoteBot> VoteBot understands the following commands: < VoteBot> < VoteBot> HELP - this help < VoteBot> VOTE - start a vote on if no other vote is running < VoteBot> CANCEL - cancel the currently running vote }}} a vote can be started by running {{{ /msg votebot vote test vote }}} Votebot will start the vote timer and will post a short acknowledgement to both #agm and #vote: {{{ < VoteBot> New Vote: jandd has started a vote on "test vote" }}} After starting a vote the bot listens in #vote and you can vote their using one of the following keywords (defined in https://git.cacert.org/cacert-votebot.git/tree/src/main/java/org/cacert/votebot/shared/VoteType.java#n33): || keyword || meaning || || aye, yes, oui, ja || yes, I agree || || naye, nay, no, non, nein || no, I disagree || || abstain, enthaltung, abs || abstain || Proxy votes can be posted by a command like this in #vote: {{{ proxy }}} The votebot will send a message 30 seconds before the vote ends: {{{ < VoteBot> Voting on "test vote" will end in 30 seconds. }}} After the vote timeout (120 seconds) the votebot posts a summary of the result in both #agm and #vote, for example: {{{ < VoteBot> Vote "test vote" stopped by timeout. Calculating results. < VoteBot> Voting on "test vote" has closed. < VoteBot> Results: for vote on "test vote": < VoteBot> AYE: 0 < VoteBot> NAYE: 2 < VoteBot> ABSTAIN: 0 }}} ---- This is the discussion page for the next AGM on 12th Nov. 2022. This page is used to refer to discussions happening around the proposed business. <> * See [[AGM/AGM20201107/Preparation|last AGM preparation page]] for some examples. == Report Works-in-Progress == Note any reports from the Community and Teams to the Association here: * [[AGM/TeamReports/2023]] (look [[AGM/TeamReports|here]] for examples) * [[AGM/MembersReports/2023]] (look [[AGM/MembersReports|here]] for examples) * [[attachment:PresidentReport2023.pdf|Board Report 2022-2023 (pdf)]] is the Board's description of the year * [[attachment:Finance_Overview_2022-2023.pdf|Financial Report 2022-20223 (PDF)]] is the financial summary required == Agenda == 1. Meeting Administration 1. Who is making minutes? 1. Identification of members with voting rights 1. Identify proxy votes 1. Identification and acceptance of new members 1. Urgent Business (Acceptance of additional resolution into the agenda)? 1. Ratification of Minutes 1. Annual General Meeting 2022-11-12 [[AGM/AGM2022#Minutes]] 1. Presentation of Annual Reports - '''link''' 1. Presentation of Executive Report [[attachment:PresidentReport2023.pdf|Board Report 2023 (PDF)]] 1. Presentation of Financial Report [[attachment:Finance_Overview_2021-2022.pdf|Financial Report 2021-2022 (PDF)]] 1. Presentation of Team Reports 1. Presentation of Member Reports 1. Special Resolutions 1. Ordinary Resolutions 1. Committee Elections === Special Resolutions -- Rule Changes === ## || No such resolutions were submitted within the statutory period.|| A member may propose a change to the rules, to be voted as a special resolution in a general meeting. Members must be notified 21 days in advance of the motions, in a call for a general meeting. The following special resolutions will be / have been received by the Secretary: ||''Item'' ||''Title on Agenda'' ||''Call Mail'' ||''Discussion Page'' || || ''from agenda'' || ''words'' || ''link to member's request'' || ''link to wiki'' || * See [[AGM/AGM20100130/Preparation|last AGM preparation page]] for some failed resolutions that could be updated. === Ordinary Resolutions === ## || No such resolutions were submitted within the statutory period.|| A member may propose a resolution in a general meeting. Members must be notified 14??? days in advance of the motions, in a call for a general meeting. The following (ordinary) resolutions will be / have been received by the Secretary: ||''Item'' ||''Title on Agenda'' ||''Call Mail'' ||''Discussion Page'' || || ''from agenda'' || ''words'' || ''link to member's request'' || ''link to wiki'' || === Nominations for Member of the Committee === At each next AGM, the committee ("Board") is dissolved and a new one is elected. A new Committee should be formed for the term that follows the AGM, up to the next AGM, where the same procedure applies. The following nominations have been received by the Secretary: ||Name ||Nominated by ||Seconded by ||Accepted ||Comments and link || ## || BrianMcCullough || DirkAstrath || JanDittberner || see transscript of board meeting xxx || ''link to wiki page?'' || ## || EtienneRuedin || DirkAstrath || JanDittberner || see transscript of board meeting xxx || ''link to wiki page?'' || ## || MichaelRichardson || DirkAstrath || JanDittberner || see transscript of board meeting xxx || ''link to wiki page?'' || ## || FrédéricDumas || AlainVaugham || DirkAstrath, JanDittberner ||''link to post'' || ''link to wiki page?'' || ## || Kim Nilsson || DirkAstrath || JanDittberner ||''link to post'' || ''link to wiki page?'' || ## || SaschaTernes || DirkAstrath || EtienneRuedin ||''link to post'' || ''link to wiki page?'' || ## || GuyScharinger || EtienneRuedin || xxx ||''link to post'' || ''link to wiki page?'' || ## || Wacław Schiller || FrédéricDumas || EtienneRuedin ||''link to post'' || ''link to wiki page?'' || ||''Name here'' || ''link to post'' ||''link to post'' ||''link to post'' || ''link to wiki page?'' || Nominations for board directors should be sent to the Secretary (secretary at cacert) in signed email. Also, if you want someone to second your nomination, CC that person. == Identify proxy votes == [[SGM/Proxy|Or what to do if you cannot be present at a General Meeting]] The proxies for the meeting are: || ''Member holding proxy'' || ''Member entitled to vote, not present'' || e-Mail date/time || ## || 1. Etienne Ruedin || Alex Robertson || Thu, 2020-11-05 09:11 || ## ## || 1. Etienne Ruedin || Peter Nunn (following instructions given)|| Thu, 5 Nov 2020 11:40:09 +1100 || ## ## || 1. Dirk Astrath || Jan Dittberner ( Due to Jan's absence, Etienne took this role. ) || XXX, 2021-11-12 00:01 || ## ## || 1. Ian Grigg 2. Etienne Ruedin || Greg Rose || Sat, 7 Nov 2020 07:17:35 -0800 || ## ## || 1. Etienne Ruedin 2. every other member of the board || Alain Vaugham || Sat, 7 Nov 2020 16:47:43 +0100 || ## ## || 1. Etienne Ruedin || Daniel Rutte || Sat, 07 Nov 2020 17:55:01 +0000 || ## == Minutes == AGM 2023-11-11 President, BrianMcCullough opens the meeting at 20:00 UTC. ---- == Administration == || Action || Fix Date || When done? || Remarks (Statutes §) || || start the ball rolling || ? || 2022-07-01 || all within 6 months by end of Financial Year (24.2) || || fix the date || ? || 2022-09-01 (list, by sec.)|| all within 6 months by end of Financial Year (24.2) || || call for Team reports || ? || 2022-09-01 (list, by sec.)<
> 2022-10-06 || all within 6 months by end of Financial Year (24.2) || || start with Finance report || 2023-07-01 || || all within 6 months by end of Financial Year (24.2) || || start with Board report || 2023-07-01 || || all within 6 months by end of Financial Year (24.2) || || Prepare and compile the Annual Report || 2023-10-10 || || 4 weeks before the date fixed AGM || || check the register of members || 2023-10-15 || || 3 weeks before the date fixed AGM || || call for payments, to bring all members up to full standing || 2023-10-15 || 2023-10-16 || 3 weeks before the date fixed AGM || || prepare a call, send the Annual Report to members || 2023-10-14<
> 2023-10-28 || 2022-11-03 || 2 or 4 weeks before the date fixed AGM <
> probably with the notice to the members<
> (25(2)a-c) || || announce date, for notification || 2023-10-21 {g} || 2022-10-14 || 3 (2) weeks before the date fixed AGM (27.1, 27.2) || || announce date, for special resolutions || 2023-10-21 {g} ** || 2022-10-14 || 3 weeeks before the date fixed AGM (27.2) || || announce date, for resolutions || 2023-10-28 {0} ** || 2022-10-14 || 2 weeks before the date fixed AGM (27.1) || || announce date for nominations || 2023-11-04 ** || 2022-10-14 || 7 days before the date fixed AGM (16.1(b)) || || early ballots || 2023-10-28 {0} <
>until<
>[[http://www.timeanddate.com/worldclock/fixedtime.html?day=11&month=11&year=2023&hour=19&min=00&sec=0|2023-11-11 19:00 UTC is in your timezone]] || || 14 days before the date fixed AGM until 1 hour before the AGM starts (16.7) || || proxys deadline || until [[http://www.timeanddate.com/worldclock/fixedtime.html?day=10&month=11&year=2023&hour=20&min=00&sec=0|2023-11-10 20:00 UTC is in your timezone]] || ## {g} || 24 hours before the date/time fixed AGM (34.1) || ## * Notifications to be sent under Inc rules 41(c) ## ** The date was brought forward by 1 day compared to the statutes, since the reporting to the secretary and the information of the members by the secretary have the same statutory time limit, which is practically impossible to implement. (24.1.2019/ER) For the Secretary? * check the register of members * call for payments, to bring all members up to full standing * prepare a call * announce date, for resolutions and nominations * send out call ---- . [[CategoryCAcertInc]] . [[AGM/Next/templateAGMNext]]