Next Annual General Meeting 2017-2018

Annual General Meeting 2017, December 16th

20:00 GMT / 20:00 UTC / 21:00 CET (Berlin/Zurich) / 15:00 EST (New York) / 17.12.2017 07:00 AEDT (Sydney)

see time in your country or your region see motion for time and date

This is the discussion page for the next AGM on 16th December 2017. This page is used to refer to discussions happening around the proposed business.

Report Works-in-Progress

Note any reports from the Community and Teams to the Association here:

Agenda

  1. Meeting Administration
    1. Who is making minutes?
    2. Identification of members with voting rights
    3. Identify proxy votes
    4. Identification and acceptance of new members
    5. Urgent Business (Acceptance of additional resolution into the agenda)?
  2. Ratification of Minutes
    1. Annual General Meeting 2016-12-18 AGM/AGM2016-12-18#Minutes_of_AGM_2016-12-18

  3. Presentation of Annual Reports - link

    1. Presentation of Executive Report
    2. Presentation of Financial Report
    3. Presentation of Team Reports
    4. Presentation of Member Reports
  4. Special Resolutions
  5. Ordinary Resolutions
  6. Committee Elections

Nominations for Member of the Committee

At each AGM, the committee ("Board") is dissolved and a new one is elected. A new Committee should be formed for the term that follows the AGM, up to the next AGM, where the same procedure applies.

The following nominations have been received by the Secretary: ( Note: All nominations were from the floor during the AGM. )

Name

Nominated by

Seconded by

Accepted

Comments and link

Peter Nunn

Dirk Astrath

Brian McCullough

Yes

link to wiki page?

Dirk Astrath

Karl-Heinz Goedderz

Brian McCullough

No

Brian McCullough

Peter Nunn

Dirk Astrath

Yes

Etienne Ruedin

Dirk Astrath

Peter Nunn

Yes

Karl-Heinz Goedderz

Dirk Astrath

Brian McCullough

Yes

Ross Krumbholz

Brian McCullough

Karl-Heinz Goedderz

Not present

Nominations for board directors should be sent to the Secretary (secretary at cacert) in signed email. CC to the cacert-board at cacert. Also, if you want someone to second your nomination, CC that person.

Ordinary Resolutions

No such resolutions were submitted within the statutory period.

A member may propose a resolution in a general meeting. Members must be notified 14??? days in advance of the motions, in a call for a general meeting.

The following (ordinary) resolutions will be / have been received by the Secretary:

Item

Title on Agenda

Call Mail

Discussion Page

from agenda

words

link to member's request

link to wiki

Special Resolutions -- Rule Changes

No such resolutions were submitted within the statutory period.

A member may propose a change to the rules, to be voted as a special resolution in a general meeting. Members must be notified 21 days in advance of the motions, in a call for a general meeting.

The following special resolutions will be / have been received by the Secretary:

Item

Title on Agenda

Call Mail

Discussion Page

from agenda

words

link to member's request

link to wiki

/!\ NOTE: /!\

There is a difficulty in proposing special resolutions for this and future upcoming GMs.

Because the Associations Act 2009 is now in effect, the current set of rules are deemed by OFT to be in compliance with the Act. So we need do nothing right now.

However, any attempt to submit new rules will be rejected unless the new rules are in fact in compliance with the Act.

Identify proxy votes

The proxies for the meeting are:

(*) On Sat, 16 Dec 2017 11:40:40 B.J. asked if he is to late or not for a Proxy, as there where two different information in the table on the bottom of the agenda. In fact, there is a 24h rule, but on the Agenda is mentioned a time 1h before the AGM. This is a mistake of copy-pasting. The secretary proposed to send the proxy demand and it should be on the assembly to accept it or not. It could be accepted in a kind of relxed rules (https://wiki.cacert.org/PracticeOnNames#Relaxed_Rules) as a member should not be fined for an error of the secretary.

Administration

For the Secretary?

For the Secretary?

Minutes of AGM 2017-12-16

1 Meeting administration

The AGM took place on 2017-12-16 in the #agm channel on irc.cacert.org.

Attendees: 6 members at the opening of the meeting

Proxies: 7 proxy votes


Chaired by Dirk Astrath (President) at 20:06 UTC.


1.1 Who is making minutes?

Brian McCullough volunteered to make minutes for the meeting.

1.2 Identification of members with voting rights

Etienne Ruedin (Secretary) confirmed that all members present in the channel are entitled to vote.

1.3 Identify proxy votes

The proxies for the meeting are:

Member holding proxy

Members entitled to vote, not present

Gero Treuner

Bernd Janzen

Dirk Astrath

Etienne Ruedin ( he was present but might be called away )

Gero Treuner

Dirk Astrath ( he was present but might be called away )

1.4 Identification and acceptance of new members

Secretary reported that there are no pending membership applications.

1.5 Urgent business

No proposals for additional agenda items received by Secretary or from the floor.

2. Ratification of Minutes

2.1 Ratification of the minutes for the Annual General Meeting 2016-12-19

The previous minutes were discussed, and found not to have been prepared prior to this meeting. Discussion ensued, and logs for that meeting were found.

3 Presentation of Annual Reports

3.1 Presentation of Executive Report

Board report presented at https://wiki.cacert.org/AGM/BoardReport/2014. A Diary was also presented at https://wiki.cacert.org/AGM/Diary/2014.

Discussion of errors and omissions in the Executive Report ensued, including proposals for a possible SGM to complete the approval.

3.2 Presentation of Financial Report

The financial report for Financial Year 2013-2014 was presented at https://wiki.cacert.org/AGM/FinancialReport/2014.

3.3 Presentation of Team Reports

The Team Reports may be found at: https://wiki.cacert.org/AGM/TeamReports/2017.

Discussion of missing items ensued.

4 Special Resolutions

No special Resolutions were proposed.

5 Ordinary Resolutions

No Ordinary Resolutions were proposed.

6 Election of office-bearers of the association and ordinary members of the committee.

Secretary announced that there were six nominations accepted for seven committee positions and thus all are taken to be elected according to Rule 16 (2):