Back to AGM Overview - AGM 2016-12-18
Next Annual General Meeting 2016-2017
Annual General Meeting 2017, December 16th
20:00 GMT / 20:00 UTC / 21:00 CET (Berlin/Zurich) / 15:00 EST (New York) / 17.12.2017 07:00 AEDT (Sydney)
see time in your country or your region see motion for time and date
This is the discussion page for the next AGM on 16th December 2017. This page is used to refer to discussions happening around the proposed business.
See last AGM preparation page for some examples.
Report Works-in-Progress
Note any reports from the Community and Teams to the Association here:
AGM/TeamReports/2017 (look here for examples)
AGM/MembersReports/2017 (look here for examples)
AGM/BoardReport/2017 is the Board's description of the year
AGM/Diary/2017 is the list of major events
AGM/FinancialReport/2017 is the financial summary required (not started)
Agenda
- Meeting Administration
- Who is making minutes?
- Identification of members with voting rights
- Identify proxy votes
- Identification and acceptance of new members
- Urgent Business (Acceptance of additional resolution into the agenda)?
- Ratification of Minutes
Annual General Meeting 2016-12-18 AGM/AGM2016-12-18#Minutes_of_AGM_2016-12-18
Presentation of Annual Reports - link
- Presentation of Executive Report
- Presentation of Financial Report
- Presentation of Team Reports
- Presentation of Member Reports
1. Special Resolutions
1. Ordinary Resolutions
- Committee Elections
Nominations for Member of the Committee
At each next AGM, the committee ("Board") is dissolved and a new one is elected. A new Committee should be formed for the term that follows the AGM, up to the next AGM, where the same procedure applies.
The following nominations have been received by the Secretary:
Name |
Nominated by |
Seconded by |
Accepted |
Comments and link |
Name here |
link to post |
link to post |
link to post |
link to wiki page? |
Nominations for board directors should be sent to the Secretary (secretary at cacert) in signed email. CC to the cacert-board at cacert. Also, if you want someone to second your nomination, CC that person.
Ordinary Resolutions
No such resolutions were submitted within the statutory period. |
A member may propose a resolution in a general meeting. Members must be notified 14??? days in advance of the motions, in a call for a general meeting.
The following (ordinary) resolutions will be / have been received by the Secretary:
Item |
Title on Agenda |
Call Mail |
Discussion Page |
from agenda |
words |
link to member's request |
link to wiki |
Special Resolutions -- Rule Changes
No such resolutions were submitted within the statutory period. |
A member may propose a change to the rules, to be voted as a special resolution in a general meeting. Members must be notified 21 days in advance of the motions, in a call for a general meeting.
The following special resolutions will be / have been received by the Secretary:
Item |
Title on Agenda |
Call Mail |
Discussion Page |
from agenda |
words |
link to member's request |
link to wiki |
See last AGM preparation page for some failed resolutions that could be updated.
NOTE: |
There is a difficulty in proposing special resolutions for this and future upcoming GMs. |
Because the Associations Act 2009 is now in effect, the current set of rules are deemed by OFT to be in compliance with the Act. So we need do nothing right now. |
However, any attempt to submit new rules will be rejected unless the new rules are in fact in compliance with the Act. |
Identify proxy votes
The proxies for the meeting are:
Member holding proxy
Members entitled to vote, not present
e-Mail date/time
1. Gero Treuner, 2. Etienne Ruedin
Dirk Astrath (in the case of my absense)
Fri, 15 Dec 2017 16:47 UTC
1. Dirk Astrath, 2. Brian McCullough, 3. Gero Treuner
Etienne Ruedin (in the case of my absense)
Fri, 15 Dec 2017 18:46 UTC
1. Ian Grigg, 2. Gero Treuner
Bernd Jantzen (in the case of my absense)
Sat, 16 Dec 2017 11:40:40 +0100 UTC / Sat, 16 Dec 2017 15:14:41 +0100 UTC (*)
(*) On Sat, 16 Dec 2017 11:40:40 B.J. asked if he is to late or not for a Proxy, as there where two different information in the table on the bottom of the agenda. In fact, there is a 24h rule, but on the Agenda is mentioned a time 1h before the AGM. This is a mistake of copy-pasting. The secretary proposed to send the proxy demand and it should be on the assembly to accept it or not. It could be accepted in a kind of relxed rules (https://wiki.cacert.org/PracticeOnNames#Relaxed_Rules) as a member should not be fined for an error of the secretary.
Administration
For the Secretary?
Action
Fix Date
When done?
Remarks (Statutes ยง)
start the ball rolling
?
2017-08-10
all within 6 months by end of Financial Year (24.2)
call for Team reports
2017-08-10
2017-09-02 (list, by sec.)
2017-00-00 (mail, by treas.)all within 6 months by end of Financial Year (24.2)
start with Finance report
2017-08-26
all within 6 months by end of Financial Year (24.2)
start with Board report
2017-08-26
all within 6 months by end of Financial Year (24.2)
Prepare and compile the Annual Report
2015-11-18
4 weeks before the date fixed AGM
check the register of members
2017-11-25
{g}
3 weeks before the date fixed AGM
call for payments, to bring all members up to full standing
2017-11-25
3 weeks before the date fixed AGM
anticipated date: July 2014
~1 months before the date fixed AGM
prepare a call, send the Annual Report to members
2017-11-
2 or 4 weeks before the date fixed AGM
probably with the notice to the members
(25(2)a-c)announce date, for notification
2017-11-25 {g}
3 (2) weeks before the date fixed AGM (27.1, 27.2)
announce date, for special resolutions
2017-11-25 {g}
3 weeeks before the date fixed AGM (27.2)
announce date, for resolutions
2017-12-02 {0}
2 weeks before the date fixed AGM (27.1)
announce date for nominations
2017-12-09
7 days before the date fixed AGM (16.1(b))
early ballots
2017-12-02 {0}
until
2017-12-16 19:00 UTC is in your timezone14 days before the date fixed AGM until 1 hour before the AGM starts (16.7)
proxys deadline
{g}
24 hours before the date/time fixed AGM (34.1)
- Notifications to be sent under Inc rules 41(c)
For the Secretary?
- check the register of members
- call for payments, to bring all members up to full standing
- prepare a call
- anticipated date: end October / start November?
- announce date, for resolutions and nominations
- send out call