## page was renamed from AGM/Next ## page was renamed from AGM/Next/templateAGMNext . '''Back to [[AGM|AGM Overview]]''' - '''[[AGM/AGM2016-12-18|AGM 2016-12-18]]''' === Next Annual General Meeting 2017-2018 === ## page was renamed from NextAnnualGeneralMeeting = Annual General Meeting 2017, December 16th = == 20:00 GMT / 20:00 UTC / 21:00 CET (Berlin/Zurich) / 15:00 EST (New York) / 17.12.2017 07:00 AEDT (Sydney) == [[https://www.timeanddate.com/worldclock/meetingtime.html?iso=20171216&p1=1426&p2=179&p3=240|see time in your country or your region]] [[https://lists.cacert.org/wws/arc/cacert-board/2017-11/msg00003.html|see motion for time and date]] This is the discussion page for the next AGM on 16th December 2017. This page is used to refer to discussions happening around the proposed business. <> * See [[AGM/AGM20100130/Preparation|last AGM preparation page]] for some examples. == Report Works-in-Progress == Note any reports from the Community and Teams to the Association here: * [[AGM/TeamReports/2017]] (look [[AGM/TeamReports|here]] for examples) * [[AGM/MembersReports/2017]] (look [[AGM/MembersReports|here]] for examples) * [[AGM/BoardReport/2017]] is the Board's description of the year * [[AGM/Diary/2017]] is the list of major events * [[AGM/FinancialReport/2017]] is the financial summary required (not started) == Agenda == 1. Meeting Administration 1. Who is making minutes? 1. Identification of members with voting rights 1. Identify proxy votes 1. Identification and acceptance of new members 1. Urgent Business (Acceptance of additional resolution into the agenda)? 1. Ratification of Minutes 1. Annual General Meeting 2016-12-18 [[AGM/AGM2016-12-18#Minutes_of_AGM_2016-12-18]] 1. Presentation of Annual Reports - '''link''' 1. Presentation of Executive Report 1. Presentation of Financial Report 1. Presentation of Team Reports 1. Presentation of Member Reports 1. Special Resolutions 1. Ordinary Resolutions 1. Committee Elections == Nominations for Member of the Committee == At each AGM, the committee ("Board") is dissolved and a new one is elected. A new Committee should be formed for the term that follows the AGM, up to the next AGM, where the same procedure applies. The following nominations have been received by the Secretary: ( ''Note: All nominations were from the floor during the AGM.'' ) ||Name ||Nominated by ||Seconded by ||Accepted ||Comments and link || ||Peter Nunn || Dirk Astrath ||Brian McCullough ||Yes || ''link to wiki page?'' || ||Dirk Astrath || Karl-Heinz Goedderz || Brian McCullough || No || || ||Brian McCullough || Peter Nunn || Dirk Astrath || Yes || || ||Etienne Ruedin || Dirk Astrath || Peter Nunn || Yes || || ||Karl-Heinz Goedderz || Dirk Astrath || Brian McCullough || Yes || || ||Ross Krumbholz || Brian McCullough || Karl-Heinz Goedderz || Not present || || Nominations for board directors should be sent to the Secretary (secretary at cacert) in signed email. CC to the cacert-board at cacert. Also, if you want someone to second your nomination, CC that person. == Ordinary Resolutions == || No such resolutions were submitted within the statutory period.|| A member may propose a resolution in a general meeting. Members must be notified 14??? days in advance of the motions, in a call for a general meeting. The following (ordinary) resolutions will be / have been received by the Secretary: ||''Item'' ||''Title on Agenda'' ||''Call Mail'' ||''Discussion Page'' || || ''from agenda'' || ''words'' || ''link to member's request'' || ''link to wiki'' || == Special Resolutions -- Rule Changes == || No such resolutions were submitted within the statutory period.|| A member may propose a change to the rules, to be voted as a special resolution in a general meeting. Members must be notified 21 days in advance of the motions, in a call for a general meeting. The following special resolutions will be / have been received by the Secretary: ||''Item'' ||''Title on Agenda'' ||''Call Mail'' ||''Discussion Page'' || || ''from agenda'' || ''words'' || ''link to member's request'' || ''link to wiki'' || * See [[AGM/AGM20100130/Preparation|last AGM preparation page]] for some failed resolutions that could be updated. || /!\ '''NOTE:''' /!\ || || There is a difficulty in proposing special resolutions for this and future upcoming GMs. || || Because the Associations Act 2009 is ''now in effect,'' the current set of rules are ''deemed by OFT to be in compliance with the Act.'' So we need do nothing right now. || || However, any attempt to submit new rules will be rejected ''unless the new rules are in fact in compliance with the Act''. || == Identify proxy votes == The proxies for the meeting are: || ''Member holding proxy'' || ''Members entitled to vote, not present'' || e-Mail date/time || || 1. Gero Treuner, 2. Etienne Ruedin || Dirk Astrath (in the case of my absense) || Fri, 15 Dec 2017 16:47 UTC || || 1. Dirk Astrath, 2. Brian McCullough, 3. Gero Treuner || Etienne Ruedin (in the case of my absense)|| Fri, 15 Dec 2017 18:46 UTC || || 1. Ian Grigg, 2. Gero Treuner || Bernd Jantzen (in the case of my absense)|| Sat, 16 Dec 2017 11:40:40 +0100 UTC / Sat, 16 Dec 2017 15:14:41 +0100 UTC (*) || (*) ~-On Sat, 16 Dec 2017 11:40:40 B.J. asked if he is to late or not for a Proxy, as there where two different information in the table on the bottom of the agenda. In fact, there is a 24h rule, but on the Agenda is mentioned a time 1h before the AGM. This is a mistake of copy-pasting. The secretary proposed to send the proxy demand and it should be on the assembly to accept it or not. It could be accepted in a kind of relxed rules (https://wiki.cacert.org/PracticeOnNames#Relaxed_Rules) as a member should not be fined for an error of the secretary.-~ == Administration == For the Secretary? || Action || Fix Date || When done? || Remarks (Statutes ยง) || || start the ball rolling || ? || 2017-08-10 || all within 6 months by end of Financial Year (24.2) || || call for Team reports || 2017-08-10 || 2017-09-02 (list, by sec.)<
>2017-00-00 (mail, by treas.) || all within 6 months by end of Financial Year (24.2) || || start with Finance report || 2017-08-26 || || all within 6 months by end of Financial Year (24.2) || || start with Board report || 2017-08-26 || || all within 6 months by end of Financial Year (24.2) || || Prepare and compile the Annual Report || 2015-11-18 || || 4 weeks before the date fixed AGM || || check the register of members || 2017-11-25 || {g} || 3 weeks before the date fixed AGM || || call for payments, to bring all members up to full standing || 2017-11-25 || || 3 weeks before the date fixed AGM || || anticipated date: July 2014 || || || ~1 months before the date fixed AGM || || prepare a call, send the Annual Report to members || 2017-11- || || 2 or 4 weeks before the date fixed AGM <
> probably with the notice to the members<
> (25(2)a-c) || || announce date, for notification || 2017-11-25 {g} || || 3 (2) weeks before the date fixed AGM (27.1, 27.2) || || announce date, for special resolutions || 2017-11-25 {g} || || 3 weeeks before the date fixed AGM (27.2) || || announce date, for resolutions || 2017-12-02 {0} || || 2 weeks before the date fixed AGM (27.1) || || announce date for nominations || 2017-12-09 || || 7 days before the date fixed AGM (16.1(b)) || || early ballots || 2017-12-02 {0} <
>until<
>[[http://www.timeanddate.com/worldclock/fixedtime.html?day=16&month=12&year=2017&hour=19&min=00&sec=0|2017-12-16 19:00 UTC is in your timezone]] || || 14 days before the date fixed AGM until 1 hour before the AGM starts (16.7) || || proxys deadline || until [[http://www.timeanddate.com/worldclock/fixedtime.html?day=16&month=12&year=2017&hour=19&min=00&sec=0|2017-12-16 19:00 UTC is in your timezone]] || {g} || 24 hours before the date/time fixed AGM (34.1) || * Notifications to be sent under Inc rules 41(c) For the Secretary? * check the register of members * call for payments, to bring all members up to full standing * prepare a call * anticipated date: end October / start November? * announce date, for resolutions and nominations * send out call <> == Minutes of AGM 2017-12-16 == === 1 Meeting administration === The AGM took place on 2017-12-16 in the #agm channel on irc.cacert.org. Attendees: 6 members at the opening of the meeting Proxies: 3 proxy votes ---- Chaired by Dirk Astrath (President) at 20:06 UTC. ---- ==== 1.1 Who is making minutes? ==== Brian McCullough volunteered to make minutes for the meeting. ==== 1.2 Identification of members with voting rights ==== Etienne Ruedin (Secretary) confirmed that all members present in the channel are entitled to vote. ==== 1.3 Identify proxy votes ==== The proxies for the meeting are: || Member holding proxy || Members entitled to vote, not present || || Gero Treuner || Bernd Janzen || || Dirk Astrath || Etienne Ruedin ( he was present but might be called away ) || || Gero Treuner || Dirk Astrath ( he was present but might be called away ) || ==== 1.4 Identification and acceptance of new members ==== Secretary reported that there are no pending membership applications. ==== 1.5 Urgent business ==== No proposals for additional agenda items received by Secretary or from the floor. === 2. Ratification of Minutes === ==== 2.1 Ratification of the minutes for the Annual General Meeting 2016-12-19 ==== The previous minutes were discussed, and found not to have been prepared prior to this meeting. Discussion ensued, and logs for that meeting were found. === 3 Presentation of Annual Reports === ==== 3.1 Presentation of Executive Report ==== Board report presented at [[https://wiki.cacert.org/AGM/BoardReport/2017]]. ==== 3.2 Presentation of Financial Report ==== The financial report for Financial Year 2016-2017 was presented at [[https://wiki.cacert.org/AGM/FinancialReport/2017]]. ==== 3.3 Presentation of Team Reports ==== The Team Reports may be found at: [[https://wiki.cacert.org/AGM/TeamReports/2017]]. === 4 Special Resolutions === No special Resolutions were proposed. === 5 Ordinary Resolutions === No Ordinary Resolutions were proposed. === 6 Election of office-bearers of the association and ordinary members of the committee. === Secretary announced that there were four nominations accepted for seven committee positions and thus all are taken to be elected according to Rule 16 (2): Nominated members, and the new Board are: * Karl-Heinz Goedderz * Brian McCullough * Peter Nunn * Etienne Ruedin === 7 Meeting Closure === The AGM was closed at 21:54 UTC by the chair. ---- . [[CategoryCAcertInc]] . [[AGM/Next/templateAGMNext]]