Back to AGM Overview - AGM 2014-07-20 - postponed AGM in september: AGM 2015-09-27
Next Annual General Meeting 2015-2016
!!! WORK IN PROGRESS !!!
This is the discussion page for the next AGM covering the Financial Year 2015/2016. This page is used to refer to discussions happening around the proposed business.
See last AGM history for the discussion surrounding the last AGM last year July.
When
Motion: that we hold our Annual General Meeting for the Financial Year 2015/2016 on 2015-12-18 xx:00 UTC mXXXXX
motion from board meeting 2015-xx-xx
See when 2016-12-18 xx:00 UTC is in your timezone. Please note, that in Oatley/CAcert Headquarters the meeting will be held on December 19th in the early morning.
Report Works-in-Progress
Note any reports from the Community and Teams to the Association here:
AGM/TeamReports/2016 (look here for examples)
AGM/MembersReports/2016 (look here for examples)
AGM/BoardReport/2016 is the Board's description of the year
AGM/Diary/2016 is the list of major events
- including
AGM/FinancialReport/2016 is the financial summary required
CAcert Annual Report 2016 (compiled)
Agenda
- Meeting Administration
- Who is making minutes?
- Identification of members with voting rights
- Identify proxy votes
- Identification and acceptance of new members
- Urgent Business (Acceptance of addtl. resolution into the agenda)?
- Ratification of Minutes
Annual General Meeting 2015-11-22 AGM/AGM20151122#Minutes
Presentation of Annual Reports - link
- Presentation of Executive Report
- Presentation of Financial Report
- Presentation of Team Reports
- Presentation of Member Reports
- Special Resolutions
- (work in progress or none)
- Ordinary Resolutions
- (work in progress or none)
- Committee Elections
Nominations for Member of the Committee
Legal requirements
Association Rules §15 Constitution and membership: 7 members
Associations Incorporation Act §28.2: at least 3 of whom are ordinarily resident in Australia
Nominations
At each next AGM, the Committee ("Board") is dissolved and a new one is elected. A new Committee should be formed for the term that follows the AGM, up to the next AGM, where the same procedure applies.
Acceptance: {0} pending, {+} accepted, {-} declined
Name |
Nominated by |
Seconded by |
Accepted |
Country |
Comments and link |
|| (name) || (name) || (name) || {0} || DE/EN/AU/FR || ||
Nominations for board directors should be sent to the Secretary (secretary at cacert) in signed email. CC to the cacert-board at cacert. Also, if you want someone to second your nomination, CC that person.
After the election, Checklist for new Board.
Ordinary Resolutions
A member may propose a resolution in a general meeting. Members must be notified 14 days in advance of the motions, in a call for a general meeting. See more rules at AGM/Resolutions.
The following (ordinary) resolutions will be / have been proposed:
Item |
Title on Agenda |
Call Mail |
Discussion |
Result |
(item) |
(title) |
by (name) |
|
Special Resolutions -- Rule Changes
A member may propose a change to the rules, to be voted as a special resolution in a general meeting. Members must be notified 21 days in advance of the motions, in a call for a general meeting. See more rules at AGM/Resolutions.
The following (ordinary) resolutions will be / have been proposed:
Item |
Title on Agenda |
Call Mail |
Discussion |
Result |
(item) |
(title) |
by (name) |
|
OR
No proposals for changes of Rules of the Association were received by Secretary in time according to Rule 32 (a) and will be handled as Special Resolutions.
The following special resolutions will be / have been proposed: (there are none special resolutions) #||Item ||Title on Agenda ||Call Mail ||Discussion Page || ||
See last AGM preparation page for some examples.
1.3 Identify proxy votes
The proxies for the meeting are:
Member holding proxy
Members entitled to vote, not present
e-Mail date/time
(name)
(name) (maybe comment)
(date/time UTC)
Administration
For the Secretary?
Action
Fix Date
When done?
Remarks
start the ball rolling
2016-07-01
2016-xx-xx {g}
all within 6 months by end of Financial Year (24.2)
call for Team reports
{g}
all within 6 months by end of Financial Year (24.2)
start with Finance report
{g}
all within 6 months by end of Financial Year (24.2)
start with Board report
{g}
all within 6 months by end of Financial Year (24.2)
Prepare and compile the Annual Report
{g}
4 weeks before the date fixed AGM
check the register of members
2016-11-13
2016-11-13 {g}
3 weeks before the date fixed AGM
call for payments, to bring all members up to full standing
2016-11-13
{g}
3 weeks before the date fixed AGM
anticipated date: December 2016
2016-11-20 {g}
2016-11-20
~1 months before the date fixed AGM
prepare a call, send the Annual Report to members
{g}
2 or 4 weeks before the date fixed AGM
probably with the notice to the members
(25(2)a-c)announce date, for notification
2016-11-21 {g}
2016-11-21 {g}
3 (2) weeks before the date fixed AGM (27.1, 27.2)
announce date, for special resolutions
{g}
{g}
3 weeeks before the date fixed AGM (27.2)
announce date, for resolutions
{0}
{g}
2 weeks before the date fixed AGM (27.1)
announce date for nominations
{g}
7 days before the date fixed AGM (16.1(b))
early ballots
{0}
until
2016-12-xx xx:00 UTC is in your timezone14 days before the date fixed AGM until 1 hour before the AGM starts (16.7)
proxys deadline
{g}
24 hours before the date/time fixed AGM (34.1)
- Notifications to be sent under Inc rules 41(c)
References
Logfiles
AGM 2015-11-22
Minutes of AGM 2014-07-20
Minutes of AGM 2016-12-18
to be written
1 Meeting administration
... ... ...