Differences between revisions 20 and 21
Revision 20 as of 2015-10-27 20:03:07
Size: 10622
Comment: name following tradition
Revision 21 as of 2015-11-24 21:38:26
Size: 14012
Comment: References
Deletions are marked like this. Additions are marked like this.
Line 10: Line 10:
= Next Annual General Meeting 2014-2015 = = Annual General Meeting 2014-2015 =
Line 157: Line 157:
<<Anchor(Minutes)>>
Line 159: Line 160:
=== Logfiles ===

==== AGM 2013-11-17 ====

 * [[https://svn.cacert.org/CAcert/CAcert_Inc/General_Meetings/AGM-20131117/agm-2013-11-17.215912+0100CET.txt]]
 * [[https://svn.cacert.org/CAcert/CAcert_Inc/General_Meetings/AGM-20131117/vote-2013-11-17.221058+0100CET.txt]]

== Minutes of AGM 2013-11-17 ==

 * see [[AGM/AGM20131117#Minutes]]
=== Logfiles 2015-09-27 ===
''Please note: The log files are not available at the moment.''

 * [[https://svn.cacert.org/CAcert/CAcert_Inc/General_Meetings/AGM-20151122/condensed-2015-09-27.txt|condensed_agm_log]]
 * [[https://svn.cacert.org/CAcert/CAcert_Inc/General_Meetings/AGM-20151122/agm_log-2015-09-27.txt|full_agm_log]]
 * [[https://svn.cacert.org/CAcert/CAcert_Inc/General_Meetings/AGM-20151122/vote-2015-09-27.txt|agm_votes_log]]

=== Minutes of the post poned AGM 2015-09-27 ===

Chair: Dirk Astrath (President)
Minutes: Eva Stöwe

Begin: 2015-09-27 18:00:05 UTC
End: 2015-09-27 19:50:54 UTC

Participants: 23
Proxy votes: 3

=== Minutes ===
0a. President (Dirk Astrath) welcomed everybody and opend the meeting
0b. Dirk was nominated as Chair of the meeting by IanGrigg, seconded by PhilippDunkel and EvaStöwe

1.1 Who is doing minutes?
EvaStöwe volunteers and is appointed by the Chair because there was no objection

1.2 let's identify members with voting rights
Was left open as at that time nobody had access to the respective list, because the secretary skipped the meeting due to an illness and the treasurer was travelling. As he planned to be at home before the end of the meeting it was discussed to do those checks later

1.3 Identify proxy votes
The following proxies for non-present members were found to be valid:
JürgenBruckner (proxy MartinGummi)
GuillaumeRomagny (proxy EvaStöwe)
TomasTrnka (proxy IanGrigg)

The following proxies were found to be not in time:
- 1. Ulrich Schroeter, 2. Ian Grigg, 3. Martin Gummi in order of precedence if I am not present for Philipp Dunkel
- Ian Grigg for Etienne Ruedin

1.4 Identification and acceptance of new members
None.

1.5 Urgent Business (Acceptance of addtl. resolution into the agenda)?
A possible deficiency about the timing of the invitation to the AGM was raised.

It was found that the invitation mail was send in time.
BennyBauman seconded by ReinhardMutz, MarcOliverHofmann and WernerDworak claimed that the the invitation was too late, because the business agenda was not listed in the invitation mail directly but was only linked via a link to the wiki page of the AGM, where the busines items were listed.

The following motion was voted for: "I move to post-pone this AGM because the invitation has not been sent in time. (by Benny)"

The result was: 11 Aye, 10 Naye, 5 Abstain

The meeting was closed by the president, because of the claim that the defect of the invitation lead to a cancellation of the meeting.

The voice of MarioLipinsky that he Association rules don't allow cancelling a meeting, or the question of others if the correct conclusion that business items were missing would have been, that the AGM had to take place without those items, which could be done in another GM, were not answered.

A discussion if the AGM should be re-setup as soon as possible or after at least 4 weeks (to allow new special resolutions) arose. It was found that it is the decision of board to set up the date.

~~~~~~~~~~

During the meeting the following questions were not checked, even as they were raised:
 .A) Was everybody allowed to vote?
 .B) Were the "missing" resolutions allowed to be handled by the AGM?
 .C) If missing business items in the invitation lead to the invitation being invalid and the AGM not possible or if it would lead to an AGM where the affected business items may not be discussed?
 .D) How can a mail that was in time be voted to be too late? (Even if it was incomplete)
 .E) No answer were given why the link instead of a direct list was harmful and should lead to a re-set of the whole AGM, using a lot of resources.

A) Was checked afterwards. The treasurer confirmed that everybody who had voted were allowed to vote.
Line 171: Line 229:

<<Anchor(Minutes)>>
== Minutes of AGM 2013-11-17 ==

=== Motions within AGM ===


Annual General Meeting 2014-2015

This is the discussion page for the next AGM covering the Financial Year 2014/2015. This page is used to refer to discussions happening around the proposed business.

When

Report Works-in-Progress

Note any reports from the Community and Teams to the Association here:

CAcert Annual Report 2015 (compiled)

Agenda

  1. Meeting Administration
    1. Who is making minutes?
    2. Identification of members with voting rights
    3. Identify proxy votes
    4. Identification and acceptance of new members
    5. Urgent Business (Acceptance of addtl. resolution into the agenda)?
  2. Ratification of Minutes
    1. Annual General Meeting 2014-07-20 AGM/AGM20140913#Minutes

  3. Presentation of Annual Reports - link

    1. Presentation of Executive Report
    2. Presentation of Financial Report
    3. Presentation of Team Reports
    4. Presentation of Member Reports
  4. Ordinary Resolutions
    1. Sub committee for transition, by Benedikt Heintel
    2. Adjust Arbitration (1), by Reinhard Mutz
    3. Adjust Arbitration (2), by Reinhard Mutz
    4. Public Relation Officer, by Stefan Thode
    5. Event Officer, by Stefan Thode
    6. Software Team Lead, by Stefan Thode
    7. Suspension member 1, by Benny Baumann
    8. Suspension member 2, by Benny Baumann
  5. Special Resolutions
  6. Committee Elections

Nominations for Member of the Committee

At each next AGM, the Committee ("Board") is dissolved and a new one is elected. A new Committee should be formed for the term that follows the AGM, up to the next AGM, where the same procedure applies.

Acceptance: {0} pending, {+} accepted, {-} declined

Name

Nominated by

Seconded by

Accepted

C

Comments and link

NN

BY

SEC

{0}

XX country code

link to wiki

Nominations for board directors should be sent to the Secretary (secretary at cacert) in signed email. CC to the cacert-board at cacert. Also, if you want someone to second your nomination, CC that person.

After the election, Checklist for new Board.

Ordinary Resolutions

A member may propose a resolution in a general meeting. Members must be notified 14??? days in advance of the motions, in a call for a general meeting.

The following (ordinary) resolutions will be / have been proposed:

Item

Title on Agenda

Call Mail

Discussion Page

Result

I reuquest to create a sub committee, staff it and delegate the needed power to it, to prepare and conduct the transition of assets and information from CAcert Inc.

Sub committee for transition

by Benedikt Heintel

Discussion

I request to reject the current ruling a20150420.1 in total

Adjust Arbitration (1)

by Reinhard Mutz

Discussion Page

I request to setup a working group to adjust arbitration

Adjust Arbitration (2)

by Reinhard Mutz

Discussion Page

I request to vote a new Public Relation Officer

Public Relation Officer

by Stefan Thode

Discussion Page

I request to vote a new Event Officer

Event Officer

by Stefan Thode

Discussion Page

I request to vote a new Software Team Lead

Software Team Lead

by Stefan Thode

Discussion Page

I request to block E[...] from all positions within CAcert Inc. for at least 2 years. Revoke all rights and functions, except Assurer state, ever granted to her. [...]

Suspension member 1

by Benny Baumann

Discussion Page

I request to block D[...] from all positions within CAcert Inc. for at least 2 years. Revoke all rights and functions, except Assurer state, ever granted to him. [...]

Suspension member 2

by Benny Baumann

Discussion Page

Item

Title on Agenda

Call Mail

Discussion Page

Special Resolutions -- Rule Changes

A member may propose a change to the rules, to be voted as a special resolution in a general meeting. Members must be notified 21 days in advance of the motions, in a call for a general meeting.

No proposals for changes of Rules of the Association were received by Secretary in time according to Rule 32 (a) and will be handled as Special Resolutions.

The following special resolutions will be / have been proposed: (there are none special resolutions)

Item

Title on Agenda

Call Mail

Discussion

Result

from agenda

words

link to member's request

link to wiki

Result

1.3 Identify proxy votes

The proxies for the meeting are:

  • Member holding proxy

    Members entitled to vote, not present

    e-Mail date/time

    Martin Gummi

    Juergen Bruckner

    11.09.2015, 14:02

    Ian Grigg

    Tomáš Trnka

    26.09.2015, 17:12

    Eva Stöwe

    Guillaume Romagny

    26.09.2015, 18:32

    1. Ulrich Schroeter, 2. Ian Grigg, 3. Martin Gummi in order of precedence if I am not present

    Philipp Dunkel

    27.09.2015 12:53 (too late)

     Ian Grigg 

     Etienne Ruedin 

    27.09.2015, 17:55 (too late)

Administration

For the Secretary?

  • Action

    Fix Date

    When done?

    Remarks

    start the ball rolling

    June 2014

    2014-06- {g}

    all within 6 months by end of Financial Year (24.2)

    call for Team reports

    July 2014

    2014-06- {g}

    all within 6 months by end of Financial Year (24.2)

    start with Finance report

    July 2014

    {g}

    all within 6 months by end of Financial Year (24.2)

    start with Board report

    July 2014

    all within 6 months by end of Financial Year (24.2)

    Prepare and compile the Annual Report

    {g}

    4 weeks before the date fixed AGM

    check the register of members

    {g}

    3 weeks before the date fixed AGM

    call for payments, to bring all members up to full standing

    {g}

    3 weeks before the date fixed AGM

    anticipated date: July 2014

    2014-06- {g}

    2014-06-

    ~1 months before the date fixed AGM

    prepare a call, send the Annual Report to members

    until 2014-07-06 {g}

    sample: 2012-10-??

    2 or 4 weeks before the date fixed AGM
    probably with the notice to the members
    (25(2)a-c)

    announce date, for notification

    until 2014-07-06 {g}

    2013-10-27

    3 (2) weeks before the date fixed AGM (27.1, 27.2)

    announce date, for special resolutions

    until 2014-06-29 {g}

    2013-10-27

    3 weeeks before the date fixed AGM (27.2)

    announce date, for resolutions

    until 2014-07-06 {0}

    no ordinary resolutions proposed in time

    2 weeks before the date fixed AGM (27.1)

    announce date for nominations

    until 2014-07-13 {r}

    7 days before the date fixed AGM (16.1(b))

    early ballots

    starting 2013-11-03 {0}
    until
    2014-07-20 19:00 UTC is in your timezone

    14 days before the date fixed AGM until 1 hour before the AGM starts (16.7)

    proxys deadline

    until 2014-07-19 20:00 UTC is in your timezone

    24 hours before the date/time fixed AGM (34.1)

  • Notifications to be sent under Inc rules 41(c)

References

Logfiles 2015-09-27

Please note: The log files are not available at the moment.

Minutes of the post poned AGM 2015-09-27

Chair: Dirk Astrath (President) Minutes: Eva Stöwe

Begin: 2015-09-27 18:00:05 UTC End: 2015-09-27 19:50:54 UTC

Participants: 23 Proxy votes: 3

Minutes

0a. President (Dirk Astrath) welcomed everybody and opend the meeting 0b. Dirk was nominated as Chair of the meeting by IanGrigg, seconded by PhilippDunkel and EvaStöwe

1.1 Who is doing minutes? EvaStöwe volunteers and is appointed by the Chair because there was no objection

1.2 let's identify members with voting rights Was left open as at that time nobody had access to the respective list, because the secretary skipped the meeting due to an illness and the treasurer was travelling. As he planned to be at home before the end of the meeting it was discussed to do those checks later

1.3 Identify proxy votes The following proxies for non-present members were found to be valid: JürgenBruckner (proxy MartinGummi) GuillaumeRomagny (proxy EvaStöwe) TomasTrnka (proxy IanGrigg)

The following proxies were found to be not in time: - 1. Ulrich Schroeter, 2. Ian Grigg, 3. Martin Gummi in order of precedence if I am not present for Philipp Dunkel - Ian Grigg for Etienne Ruedin

1.4 Identification and acceptance of new members None.

1.5 Urgent Business (Acceptance of addtl. resolution into the agenda)? A possible deficiency about the timing of the invitation to the AGM was raised.

It was found that the invitation mail was send in time. BennyBauman seconded by ReinhardMutz, MarcOliverHofmann and WernerDworak claimed that the the invitation was too late, because the business agenda was not listed in the invitation mail directly but was only linked via a link to the wiki page of the AGM, where the busines items were listed.

The following motion was voted for: "I move to post-pone this AGM because the invitation has not been sent in time. (by Benny)"

The result was: 11 Aye, 10 Naye, 5 Abstain

The meeting was closed by the president, because of the claim that the defect of the invitation lead to a cancellation of the meeting.

The voice of MarioLipinsky that he Association rules don't allow cancelling a meeting, or the question of others if the correct conclusion that business items were missing would have been, that the AGM had to take place without those items, which could be done in another GM, were not answered.

A discussion if the AGM should be re-setup as soon as possible or after at least 4 weeks (to allow new special resolutions) arose. It was found that it is the decision of board to set up the date.

~~~~~~~~~~

During the meeting the following questions were not checked, even as they were raised:

  • A) Was everybody allowed to vote?
  • B) Were the "missing" resolutions allowed to be handled by the AGM?
  • C) If missing business items in the invitation lead to the invitation being invalid and the AGM not possible or if it would lead to an AGM where the affected business items may not be discussed?
  • D) How can a mail that was in time be voted to be too late? (Even if it was incomplete)
  • E) No answer were given why the link instead of a direct list was harmful and should lead to a re-set of the whole AGM, using a lot of resources.

A) Was checked afterwards. The treasurer confirmed that everybody who had voted were allowed to vote.


Rules for voting:

  • In #vote you can vote "aye"  or "yes" (if you agree) and "naye" or "no" (if you do not agree). These votes are counted. However, you can also vote "abstain". If you vote "abstain" your vote will not be counted.
    If you are the proxy for another member you can vote by typing: "proxy membername aye/naye/abstain"


AGM/AGM2015-09-27 (last edited 2016-12-18 14:54:30 by EvaStöwe)