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Next Annual General Meeting 2014-2015

This is the discussion page for the next AGM covering the Financial Year 2014/2015. This page is used to refer to discussions happening around the proposed business.

When

Report Works-in-Progress

Note any reports from the Community and Teams to the Association here:

CAcert Annual Report 2015 (compiled)

Agenda

  1. Meeting Administration
    1. Who is making minutes?
    2. Identification of members with voting rights
    3. Identify proxy votes
    4. Identification and acceptance of new members
    5. Urgent Business (Acceptance of addtl. resolution into the agenda)?
  2. Ratification of Minutes
    1. Annual General Meeting 2014-07-20 AGM/AGM20140913#Minutes

  3. Presentation of Annual Reports - link

    1. Presentation of Executive Report
    2. Presentation of Financial Report
    3. Presentation of Team Reports
    4. Presentation of Member Reports
  4. Ordinary Resolutions
    1. Sub committee for transition, by Benedikt Heintel
    2. Adjust Arbitration (1), by Reinhard Mutz
    3. Adjust Arbitration (2), by Reinhard Mutz
    4. Public Relation Officer, by Stefan Thode
    5. Event Officer, by Stefan Thode
    6. Software Team Lead, by Stefan Thode
    7. Suspension member 1, by Benny Baumann
    8. Suspension member 2, by Benny Baumann
  5. Special Resolutions
  6. Committee Elections

Nominations for Member of the Committee

At each next AGM, the Committee ("Board") is dissolved and a new one is elected. A new Committee should be formed for the term that follows the AGM, up to the next AGM, where the same procedure applies.

Acceptance: {0} pending, {+} accepted, {-} declined

Name

Nominated by

Seconded by

Accepted

C

Comments and link

NN

BY

SEC

{0}

XX country code

link to wiki

Nominations for board directors should be sent to the Secretary (secretary at cacert) in signed email. CC to the cacert-board at cacert. Also, if you want someone to second your nomination, CC that person.

After the election, Checklist for new Board.

Ordinary Resolutions

A member may propose a resolution in a general meeting. Members must be notified 14??? days in advance of the motions, in a call for a general meeting.

The following (ordinary) resolutions will be / have been proposed:

Item

Title on Agenda

Call Mail

Discussion Page

Result

I reuquest to create a sub committee, staff it and delegate the needed power to it, to prepare and conduct the transition of assets and information from CAcert Inc.

Sub committee for transition

by Benedikt Heintel

Discussion

I request to reject the current ruling a20150420.1 in total

Adjust Arbitration (1)

by Reinhard Mutz

Discussion Page

I request to setup a working group to adjust arbitration

Adjust Arbitration (2)

by Reinhard Mutz

Discussion Page

I request to vote a new Public Relation Officer

Public Relation Officer

by Stefan Thode

Discussion Page

I request to vote a new Event Officer

Event Officer

by Stefan Thode

Discussion Page

I request to vote a new Software Team Lead

Software Team Lead

by Stefan Thode

Discussion Page

I request to block E[...] from all positions within CAcert Inc. for at least 2 years. Revoke all rights and functions, except Assurer state, ever granted to her. [...]

Suspension member 1

by Benny Baumann

Discussion Page

I request to block D[...] from all positions within CAcert Inc. for at least 2 years. Revoke all rights and functions, except Assurer state, ever granted to him. [...]

Suspension member 2

by Benny Baumann

Discussion Page

Item

Title on Agenda

Call Mail

Discussion Page

Special Resolutions -- Rule Changes

A member may propose a change to the rules, to be voted as a special resolution in a general meeting. Members must be notified 21 days in advance of the motions, in a call for a general meeting.

No proposals for changes of Rules of the Association were received by Secretary in time according to Rule 32 (a) and will be handled as Special Resolutions.

The following special resolutions will be / have been proposed: (there are none special resolutions)

Item

Title on Agenda

Call Mail

Discussion

Result

from agenda

words

link to member's request

link to wiki

Result

1.3 Identify proxy votes

The proxies for the meeting are:

  • Member holding proxy

    Members entitled to vote, not present

    e-Mail date/time

    Martin Gummi

    Juergen Bruckner

    11.09.2015, 14:02

    Ian Grigg

    Tomáš Trnka

    26.09.2015, 17:12

    Eva Stöwe

    Guillaume Romagny

    26.09.2015, 18:32

    1. Ulrich Schroeter, 2. Ian Grigg, 3. Martin Gummi in order of precedence if I am not present

    Philipp Dunkel

    27.09.2015 12:53 (too late)

     Ian Grigg 

     Etienne Ruedin 

    27.09.2015, 17:55 (too late)

Administration

For the Secretary?

  • Action

    Fix Date

    When done?

    Remarks

    start the ball rolling

    June 2014

    2014-06- {g}

    all within 6 months by end of Financial Year (24.2)

    call for Team reports

    July 2014

    2014-06- {g}

    all within 6 months by end of Financial Year (24.2)

    start with Finance report

    July 2014

    {g}

    all within 6 months by end of Financial Year (24.2)

    start with Board report

    July 2014

    all within 6 months by end of Financial Year (24.2)

    Prepare and compile the Annual Report

    {g}

    4 weeks before the date fixed AGM

    check the register of members

    {g}

    3 weeks before the date fixed AGM

    call for payments, to bring all members up to full standing

    {g}

    3 weeks before the date fixed AGM

    anticipated date: July 2014

    2014-06- {g}

    2014-06-

    ~1 months before the date fixed AGM

    prepare a call, send the Annual Report to members

    until 2014-07-06 {g}

    sample: 2012-10-??

    2 or 4 weeks before the date fixed AGM
    probably with the notice to the members
    (25(2)a-c)

    announce date, for notification

    until 2014-07-06 {g}

    2013-10-27

    3 (2) weeks before the date fixed AGM (27.1, 27.2)

    announce date, for special resolutions

    until 2014-06-29 {g}

    2013-10-27

    3 weeeks before the date fixed AGM (27.2)

    announce date, for resolutions

    until 2014-07-06 {0}

    no ordinary resolutions proposed in time

    2 weeks before the date fixed AGM (27.1)

    announce date for nominations

    until 2014-07-13 {r}

    7 days before the date fixed AGM (16.1(b))

    early ballots

    starting 2013-11-03 {0}
    until
    2014-07-20 19:00 UTC is in your timezone

    14 days before the date fixed AGM until 1 hour before the AGM starts (16.7)

    proxys deadline

    until 2014-07-19 20:00 UTC is in your timezone

    24 hours before the date/time fixed AGM (34.1)

  • Notifications to be sent under Inc rules 41(c)

References

Logfiles

AGM 2013-11-17

Minutes of AGM 2013-11-17


Minutes of AGM 2013-11-17

Motions within AGM

Rules for voting:

  • In #vote you can vote "aye"  or "yes" (if you agree) and "naye" or "no" (if you do not agree). These votes are counted. However, you can also vote "abstain". If you vote "abstain" your vote will not be counted.
    If you are the proxy for another member you can vote by typing: "proxy membername aye/naye/abstain"


AGM/AGM2015-09-27 (last edited 2016-12-18 14:54:30 by EvaStöwe)