Back to AGM Overview - AGM 2013-11-17
Next Annual General Meeting 2013-2014
This is the discussion page for the next AGM covering the Financial Year 2013/2014. This page is used to refer to discussions happening around the proposed business.
See last AGM history for the discussion surrounding the last AGM last year November.
When
Motion: that we hold our Annual General Meeting for the Financial Year 2013/2014 on 2014-07-20 20:00 UTC mXXXXX
motion from board meeting 2014-xx-xx
See when 2014-07-20 20:00 UTC is in your timezone.
Report Works-in-Progress
Note any reports from the Community and Teams to the Association here:
AGM/TeamReports/2014 (look here for examples)
AGM/MembersReports/2014 (look here for examples)
AGM/BoardReport/2014 is the Board's description of the year
AGM/Diary/2014 is the list of major events
- including
AGM/FinancialReport/2014 is the financial summary required
CAcert Annual Report 2014 (compiled)
Agenda
- Meeting Administration
- Who is making minutes?
- Identification of members with voting rights
- Identify proxy votes
- Identification and acceptance of new members
- Urgent Business (Acceptance of addtl. resolution into the agenda)?
- Ratification of Minutes
Annual General Meeting 2013-11-17 AGM/AGM20131117#Minutes
Presentation of Annual Reports - link
- Presentation of Executive Report
- Presentation of Financial Report
- Presentation of Team Reports
- Presentation of Member Reports
- Special Resolutions
- Ordinary Resolutions
- Committee Elections
Nominations for Member of the Committee
At each next AGM, the Committee ("Board") is dissolved and a new one is elected. A new Committee should be formed for the term that follows the AGM, up to the next AGM, where the same procedure applies.
Acceptance: {0} pending, {+} accepted, {-} declined
Name |
Nominated by |
Seconded by |
Accepted |
C |
Comments and link |
Dirk Astrath |
Etienne Ruedin]] Michael Tänzer |
Jürgen Bruckner |
{+} |
D |
link to wiki |
Ben Ball |
Dirk Astrath |
Guillaume Romagny, Jürgen Bruckner |
{+} |
AUS |
link to wiki |
Robert Cruikshank |
Dirk Astrath |
Guillaume Romagny, Jürgen Bruckner |
{+} |
AUS |
link to wiki |
Jürgen Bruckner |
Dirk Astrath |
Michael Tänzer,Guillaume Romagny |
{+} |
A |
link to wiki |
Michael Tänzer |
Dirk Astrath |
Jürgen Bruckner, Guillaume Romagny |
{0} |
D |
link to wiki |
Etienne Ruedin |
Dirk Astrath |
Guillaume Romagny |
{+} |
CH |
link to wiki |
Name here |
link to post |
link to post |
link to post |
XX country code |
link to wiki |
Nominations for board directors should be sent to the Secretary (secretary at cacert) in signed email. CC to the cacert-board at cacert. Also, if you want someone to second your nomination, CC that person.
After the election, Checklist for new Board.
Ordinary Resolutions
A member may propose a resolution in a general meeting. Members must be notified 14??? days in advance of the motions, in a call for a general meeting.
The following (ordinary) resolutions will be / have been proposed:
Item |
Title on Agenda |
Call Mail |
Discussion |
Result |
from agenda |
words |
link to member's request |
link to wiki |
Result |
Special Resolutions -- Rule Changes
A member may propose a change to the rules, to be voted as a special resolution in a general meeting. Members must be notified 21 days in advance of the motions, in a call for a general meeting.
No proposals for changes of Rules of the Association were received by Secretary in time according to Rule 32 (a) and will be handled as Special Resolutions.
The following special resolutions will be / have been proposed: (there are none special resolutions) #||Item ||Title on Agenda ||Call Mail ||Discussion Page || ||
See last AGM preparation page for some examples.
1.3 Identify proxy votes
The proxies for the meeting are:
Member holding proxy
Members entitled to vote, not present
e-Mail date/time
Martin Gummi
Jeffery Frederick
Thu, 17 Jul 2014 11:18:45 -0400
Marcus Mängel
Jürgen Bruckner
Tue, 15 Jul 2014 18:33:37 +0200
Marcus Mängel
Fabian Knopf
Thu, 10 Jul 2014 08:57:10 +0200
Marcus Mängel
Ulrich Schroeter
Wed, 16 Jul 2014 07:56:32 +0200
Guillaume Romagny
Guy Scharinger
Fri, 11 Jul 2014 23:19:16 +0200
Benedikt Heintel
Eva Stöwe
Thu, 10 Jul 2014 22:10:27 +020
Etienne Ruedin
Ian Alastair (Alex) Robertson
Thu, 10 Jul 2014 10:21:45 +0100
Dirk Astrath
Werner Dworak
Thu, 10 Jul 2014 09:30:08 +0200
Administration
For the Secretary?
Action
Fix Date
When done?
Remarks
start the ball rolling
June 2014
2014-06- {g}
all within 6 months by end of Financial Year (24.2)
call for Team reports
July 2014
2014-06- {g}
all within 6 months by end of Financial Year (24.2)
start with Finance report
July 2014
{g}
all within 6 months by end of Financial Year (24.2)
start with Board report
July 2014
all within 6 months by end of Financial Year (24.2)
Prepare and compile the Annual Report
{g}
4 weeks before the date fixed AGM
check the register of members
{g}
3 weeks before the date fixed AGM
call for payments, to bring all members up to full standing
{g}
3 weeks before the date fixed AGM
anticipated date: July 2014
2014-06- {g}
2014-06-
~1 months before the date fixed AGM
prepare a call, send the Annual Report to members
until 2014-07-06 {g}
sample: 2012-10-??
2 or 4 weeks before the date fixed AGM
probably with the notice to the members
(25(2)a-c)announce date, for notification
until 2014-07-06 {g}
2013-10-27
3 (2) weeks before the date fixed AGM (27.1, 27.2)
announce date, for special resolutions
until 2014-06-29 {g}
2013-10-27
3 weeeks before the date fixed AGM (27.2)
announce date, for resolutions
until 2014-07-06 {0}
no ordinary resolutions proposed in time
2 weeks before the date fixed AGM (27.1)
announce date for nominations
until 2014-07-13 {r}
7 days before the date fixed AGM (16.1(b))
early ballots
starting 2013-11-03 {0}
until
2014-07-20 19:00 UTC is in your timezone14 days before the date fixed AGM until 1 hour before the AGM starts (16.7)
proxys deadline
24 hours before the date/time fixed AGM (34.1)
- Notifications to be sent under Inc rules 41(c)
References
Logfiles
AGM 2013-11-17
Minutes of AGM 2013-11-17
Minutes of AGM 2013-11-17
Motions within AGM
agm20131117.1 - Accept the Minutes of Annual General Meeting 2012-11-25
{g} CARRIED
agm20131117.2 - Accept the Minutes of Special General Meeting 2013-03-17
{g} CARRIED
{g} CARRIED
{r} NOT PASSED
{r} NOT PASSED
agm20131117.6 - Accept the Special Resolution proposal "Option to Waive Membership Fee"
{g} CARRIED x1
agm20131117.7 - Accept Benjamin Ball as a member of the Committee
{g} CARRIED
{w} AYE: 13, NAYE: 1, ABSTAIN: 0
x1 (22:16:23) TomasTrnka: Rules for voting:
In #vote you can vote "aye" or "yes" (if you agree) and "naye" or "no" (if you do not agree). These votes are counted. However, you can also vote "abstain". If you vote "abstain" your vote will not be counted. If you are the proxy for another member you can vote by typing: "proxy membername aye/naye/abstain"