Back to AGM Overview - AGM 2013-11-17
Next Annual General Meeting 2013-2014
This is the discussion page for the next AGM covering the Financial Year 2013/2014. This page is used to refer to discussions happening around the proposed business.
See last AGM history for the discussion surrounding the last AGM last year November.
When
Motion: that we hold our Annual General Meeting for the Financial Year 2013/2014 on 2014-xx-xx xx:00 UTC mXXXXX
motion from board meeting 2014-xx-xx
See when 2014-07-20 20:00 UTC is in your timezone.
Report Works-in-Progress
Note any reports from the Community and Teams to the Association here:
AGM/TeamReports/2014 (look here for examples)
AGM/MembersReports/2014 (look here for examples)
AGM/BoardReport/2014 is the Board's description of the year
AGM/Diary/2014 is the list of major events
- including
AGM/FinancialReport/2014 is the financial summary required
CAcert Annual Report 2014 (compiled)
Agenda
- Meeting Administration
- Who is making minutes?
- Identification of members with voting rights
- Identify proxy votes
- Identification and acceptance of new members
- Urgent Business (Acceptance of addtl. resolution into the agenda)?
- Ratification of Minutes
Annual General Meeting 2013-11-17 AGM/AGM20131117#Minutes
Presentation of Annual Reports - link
- Presentation of Executive Report
- Presentation of Financial Report
- Presentation of Team Reports
- Presentation of Member Reports
- Special Resolutions
- Ordinary Resolutions
- Committee Elections
Nominations for Member of the Committee
At each next AGM, the Committee ("Board") is dissolved and a new one is elected. A new Committee should be formed for the term that follows the AGM, up to the next AGM, where the same procedure applies.
Acceptance: {0} pending, {+} accepted, {-} declined NOMINATIONS UNTIL 7 DAYS BEFORE THE MEETING
Name |
Nominated by |
Seconded by |
Accepted |
C |
Comments and link |
Dirk Astrath |
Etienne Ruedin]] Michael Tänzer |
Jürgen Bruckner |
{0} |
D |
link to wiki |
Ben Ball |
Dirk Astrath |
Guillaume Romagny Jürgen Bruckner |
|
AUS |
|
Robert Cruikshank |
Dirk Astrath |
Guillaume Romagny Jürgen Bruckner |
|
AUS |
|
Jürgen Bruckner |
]] |
|
|
A |
|
Michael Tänzer |
' |
]], Martin Gummi |
{+} |
D |
link to wiki |
Etienne Ruedin |
]] |
|
|
CH |
|
Name here |
link to post |
link to post |
link to post |
XX country code |
link to wiki |
Nominations for board directors should be sent to the Secretary (secretary at cacert) in signed email. CC to the cacert-board at cacert. Also, if you want someone to second your nomination, CC that person.
After the election, Checklist for new Board.
Ordinary Resolutions
A member may propose a resolution in a general meeting. Members must be notified 14??? days in advance of the motions, in a call for a general meeting.
The following (ordinary) resolutions will be / have been proposed:
Item |
Title on Agenda |
Call Mail |
Discussion |
Result |
from agenda |
words |
link to member's request |
link to wiki |
Result |
Special Resolutions -- Rule Changes
A member may propose a change to the rules, to be voted as a special resolution in a general meeting. Members must be notified 21 days in advance of the motions, in a call for a general meeting.
Three proposals for changes of Rules of the Association were received by Secretary in time according to Rule 32 (a) and will be handled as Special Resolutions:
The following special resolutions will be / have been proposed: (there are none special resolutions) #||Item ||Title on Agenda ||Call Mail ||Discussion Page || || #|| Specification of Rule 9: Fees and subscriptions || words || by Benedikt Heintel || AGM/RuleChange/SpecificationOfRule9 || || #|| Another Proposal for Rule 9 || words || by Michael Taenzer || AGM/RuleChange/SpecificationOfRule9Proposal2 || || #|| Option to Waive Membership Fee || words || by Michael Taenzer || https://lists.cacert.org/wws/arc/cacert-members/2013-10/msg00004.html || #||
See last AGM preparation page for some examples.
Administration
For the Secretary?
Action
Fix Date
When done?
Remarks
start the ball rolling
1st meeting in July 2013
2014 {g}
all within 6 months by end of Financial Year (24.2)
call for Team reports
1st meeting in July 2013
2014-06- {g}
all within 6 months by end of Financial Year (24.2)
start with Finance report
1st meeting in July 2013
all within 6 months by end of Financial Year (24.2)
start with Board report
1st meeting in July 2013
all within 6 months by end of Financial Year (24.2)
Prepare and compile the Annual Report
4 weeks before the date fixed AGM
check the register of members
3 weeks before the date fixed AGM
call for payments, to bring all members up to full standing
{r}
3 weeks before the date fixed AGM
anticipated date: end October / start November?
2013-11-17 {g}
2013-09-15
~2 months before the date fixed AGM
prepare a call, send the Annual Report to members
until 2013-10-20 {g}
sample: 2012-10-??
2 or 4 weeks before the date fixed AGM
probably with the notice to the members
(25(2)a-c)announce date, for notification
until 2013-10-27 {g}
2013-10-27
3 (2) weeks before the date fixed AGM (27.1, 27.2)
announce date, for special resolutions
until 2013-10-27 {g}
2013-10-27
3 weeeks before the date fixed AGM (27.2)
announce date, for resolutions
until 2013-11-03 {0}
no ordinary resolutions proposed in time
2 weeks before the date fixed AGM (27.1)
announce date for nominations
until 2014-07-13 {r}
7 days before the date fixed AGM (16.1(b))
early ballots
starting 2013-11-03 {0}
until
2013-11-17 20:00 UTC is in your timezone14 days before the date fixed AGM until 1 hour before the AGM starts (16.7)
proxys deadline
24 hours before the date/time fixed AGM (34.1)
- Notifications to be sent under Inc rules 41(c)
References
Logfiles
AGM 2012-11-25
SGM 2013-03-17
https://svn.cacert.org/CAcert/CAcert_Inc/General_Meetings/SGM-20130317/2013-03-17.195531+0100CET.txt
Minutes of AGM 2013-11-17
Logfiles
AGM 2013-11-17
Minutes of AGM 2013-11-17
Motions within AGM
agm20131117.1 - Accept the Minutes of Annual General Meeting 2012-11-25
{g} CARRIED
agm20131117.2 - Accept the Minutes of Special General Meeting 2013-03-17
{g} CARRIED
{g} CARRIED
{r} NOT PASSED
{r} NOT PASSED
agm20131117.6 - Accept the Special Resolution proposal "Option to Waive Membership Fee"
{g} CARRIED x1
agm20131117.7 - Accept Benjamin Ball as a member of the Committee
{g} CARRIED
{w} AYE: 13, NAYE: 1, ABSTAIN: 0
x1 (22:16:23) TomasTrnka: Rules for voting:
In #vote you can vote "aye" or "yes" (if you agree) and "naye" or "no" (if you do not agree). These votes are counted. However, you can also vote "abstain". If you vote "abstain" your vote will not be counted. If you are the proxy for another member you can vote by typing: "proxy membername aye/naye/abstain"