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. '''Back to [[AGM|AGM Overview]]''' - '''[[AGM/AGM20131117|AGM 2013-11-17]]'''
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= Next Annual General Meeting 2013-2014 =
This is the discussion page for the next AGM covering the Financial Year 2013/2014. This page is used to refer to discussions happening around the proposed business.
* See [[AGM/AGM20131117|last AGM history]] for the discussion surrounding '''the last AGM''' last year November.
== When ==
. '''Motion: that we hold our Annual General Meeting for the Financial Year 2013/2014 on 2014-07-20 20:00 UTC [[https://community.cacert.org/board/motions.php?motion=mXXXXX|mXXXXX]]'''
. motion from [[Brain/CAcertInc/Committee/MeetingAgendasAndMinutes/2013xxxxx|board meeting 2014-xx-xx]]
. See when [[http://www.timeanddate.com/worldclock/fixedtime.html?day=20&month=07&year=2014&hour=20&min=00&sec=0|2014-07-20 20:00 UTC is in your timezone]].
== Report Works-in-Progress ==
Note any reports from the Community and Teams to the Association here:
* [[AGM/TeamReports/2014]] (look [[AGM/TeamReports|here]] for examples)
* [[AGM/MembersReports/2014]] (look [[AGM/MembersReports|here]] for examples)
* [[AGM/BoardReport/2014]] is the Board's description of the year
* [[AGM/Diary/2014]] is the list of major events
. including
* [[AGM/AGM20131117#Minutes|AGM 2013-11-17 minutes]]
* [[AGM/FinancialReport/2014]] is the financial summary required
=== CAcert Annual Report 2014 (compiled) ===
* [[AGM/AGM20130720/CAcert_Annual_Report_2014]]
== Agenda ==
1. Meeting Administration
1. Who is making minutes?
1. Identification of members with voting rights
1. Identify proxy votes
1. Identification and acceptance of new members
1. Urgent Business (Acceptance of addtl. resolution into the agenda)?
1. Ratification of Minutes
1. Annual General Meeting 2013-11-17 [[AGM/AGM20131117#Minutes]]
1. Presentation of Annual Reports - '''link'''
1. Presentation of Executive Report
1. Presentation of Financial Report
1. Presentation of Team Reports
1. Presentation of Member Reports
1. Special Resolutions
1. Ordinary Resolutions
1. Committee Elections
== Nominations for Member of the Committee ==
At each next AGM, the Committee ("Board") is dissolved and a new one is elected. A new Committee should be formed for the term that follows the AGM, up to the next AGM, where the same procedure applies.
Acceptance: {0} pending, {+} accepted, {-} declined
||Name ||Nominated by ||Seconded by ||Accepted || C ||Comments and link ||
||''Dirk Astrath'' || ''Etienne Ruedin]]'' Michael Tänzer || Jürgen Bruckner || {+} || D || ''link to wiki'' ||
|| Ben Ball || ''Dirk Astrath'' || Guillaume Romagny, Jürgen Bruckner || {+} || AUS || ''link to wiki'' ||
||''Robert Cruikshank'' || ''Dirk Astrath'' || Guillaume Romagny, Jürgen Bruckner || {+} || AUS || ''link to wiki'' ||
||''Jürgen Bruckner'' || ''Dirk Astrath'' || Michael Tänzer,Guillaume Romagny || {+} || A || ''link to wiki'' ||
||''Michael Tänzer'' || ''Dirk Astrath'' || Jürgen Bruckner, Guillaume Romagny || {0} || D || ''link to wiki'' ||
||''Etienne Ruedin'' || ''Dirk Astrath'' || Guillaume Romagny || {+} || CH || ''link to wiki'' ||
||''Name here'' || ''link to post'' ||''link to post'' ||''link to post'' || XX country code || ''link to wiki'' ||
Nominations for board directors should be sent to the Secretary (secretary at cacert) in signed email. CC to the cacert-board at cacert. Also, if you want someone to second your nomination, CC that person.
After the election, [[AGM/NewBoardCheckList|Checklist for new Board]].
== Ordinary Resolutions ==
A member may propose a resolution in a general meeting. Members must be notified 14??? days in advance of the motions, in a call for a general meeting.
The following (ordinary) resolutions will be / have been proposed:
||''Item'' ||''Title on Agenda'' ||''Call Mail'' ||''Discussion'' || ''Result'' ||
|| ''from agenda'' || ''words'' || ''link to member's request'' || ''link to wiki'' || ''Result'' ||
== Special Resolutions -- Rule Changes ==
A member may propose a change to the rules, to be voted as a special resolution in a general meeting. Members must be notified 21 days in advance of the motions, in a call for a general meeting.
No proposals for changes of Rules of the Association were received by
Secretary in time according to Rule 32 (a) and will be handled as
Special Resolutions.
The following special resolutions will be / have been proposed:
(there are none special resolutions)
#||''Item'' ||''Title on Agenda'' ||''Call Mail'' ||''Discussion Page'' || ||
* See [[AGM/AGM20111127/Preparation|last AGM preparation page]] for some examples.
== 1.3 Identify proxy votes ==
The proxies for the meeting are:
|| ''Member holding proxy'' || ''Members entitled to vote, not present'' || e-Mail date/time ||
|| Martin Gummi || Jeffery Frederick || Thu, 17 Jul 2014 11:18:45 -0400 ||
|| Marcus Mängel || Jürgen Bruckner || Tue, 15 Jul 2014 18:33:37 +0200 ||
|| Marcus Mängel || Fabian Knopf || Thu, 10 Jul 2014 08:57:10 +0200 ||
|| Marcus Mängel || Ulrich Schroeter || Wed, 16 Jul 2014 07:56:32 +0200 ||
|| Guillaume Romagny || Guy Scharinger || Fri, 11 Jul 2014 23:19:16 +0200 ||
|| Benedikt Heintel || Eva Stöwe || Thu, 10 Jul 2014 22:10:27 +020 ||
|| Etienne Ruedin || Ian Alastair (Alex) Robertson || Thu, 10 Jul 2014 10:21:45 +0100 ||
|| Dirk Astrath || Werner Dworak || Thu, 10 Jul 2014 09:30:08 +0200 ||
== Administration ==
For the Secretary?
|| Action || Fix Date || When done? || Remarks ||
|| start the ball rolling || June 2014 || 2014-06- {g} || all within 6 months by end of Financial Year (24.2) ||
|| call for Team reports || July 2014 || 2014-06- {g} || all within 6 months by end of Financial Year (24.2) ||
|| start with Finance report || July 2014 || {g} || all within 6 months by end of Financial Year (24.2) ||
|| start with Board report || July 2014 || || all within 6 months by end of Financial Year (24.2) ||
|| Prepare and compile the Annual Report || || {g} || 4 weeks before the date fixed AGM ||
|| check the register of members || || {g} || 3 weeks before the date fixed AGM ||
|| call for payments, to bring all members up to full standing || {g} || || 3 weeks before the date fixed AGM ||
|| anticipated date: July 2014 || 2014-06- {g} || 2014-06- || ~1 months before the date fixed AGM ||
|| prepare a call, send the Annual Report to members || until 2014-07-06 {g} || sample: [[https://lists.cacert.org/wws/arc/cacert-members/2012-10/msg00001.html|2012-10-??]] || 2 or 4 weeks before the date fixed AGM <
> probably with the notice to the members<
> (25(2)a-c) ||
|| announce date, for notification || until 2014-07-06 {g} || 2013-10-27 || 3 (2) weeks before the date fixed AGM (27.1, 27.2) ||
|| announce date, for special resolutions || until 2014-06-29 {g} || 2013-10-27 || 3 weeeks before the date fixed AGM (27.2) ||
|| announce date, for resolutions || until 2014-07-06 {0} || no ordinary resolutions proposed in time || 2 weeks before the date fixed AGM (27.1) ||
|| announce date for nominations || until 2014-07-13 {r} || || 7 days before the date fixed AGM (16.1(b)) ||
|| early ballots || starting 2013-11-03 {0} <
>until<
>[[http://www.timeanddate.com/worldclock/fixedtime.html?day=20&month=07&year=2014&hour=19&min=00&sec=0|2014-07-20 19:00 UTC is in your timezone]] || || 14 days before the date fixed AGM until 1 hour before the AGM starts (16.7) ||
|| proxys deadline || until [[http://www.timeanddate.com/worldclock/fixedtime.html?day=19&month=07&year=2014&hour=20&min=00&sec=0|2014-07-19 20:00 UTC is in your timezone]] || || 24 hours before the date/time fixed AGM (34.1) ||
* Notifications to be sent under Inc rules 41(c)
== References ==
=== Logfiles ===
==== AGM 2013-11-17 ====
* [[https://svn.cacert.org/CAcert/CAcert_Inc/General_Meetings/AGM-20131117/agm-2013-11-17.215912+0100CET.txt]]
* [[https://svn.cacert.org/CAcert/CAcert_Inc/General_Meetings/AGM-20131117/vote-2013-11-17.221058+0100CET.txt]]
== Minutes of AGM 2013-11-17 ==
* see [[AGM/AGM20131117#Minutes]]
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<>
== Minutes of AGM 2014-07-20 ==
=== 1 Meeting administration ===
The AGM took place on 2014-07-20 in the #agm channel on irc.cacert.org.
Attendees:
15 members at the opening of the meeting
Proxies:
7 proxy votes
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Chaired by Dirk Astrath (VicePresident) at 20:06 UTC in the absence of the President, Werner Dworak.
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==== 1.1 Who is making minutes? ====
Brian McCullough volunteered to make minutes for the meeting. Guillaume Romagny offered to be a back-up.
==== 1.2 Identification of members with voting rights ====
Etienne Ruedin (Secretary) confirmed that all members present in the channel are entitled to vote.
==== 1.3 Identify proxy votes ====
The proxies for the meeting are:
|| Member holding proxy || Members entitled to vote, not present ||
|| Martin Gummi || Jeffery Frederick ||
|| Marcus Maengel || Fabian Knopf, Juergen Bruckner, Ulrich Schroeter ||
|| Guillaume Romagny || Guy Scharinger ||
|| Etienne Ruedin || Ian Alastair (Alex) Robertson ||
|| Dirk Astrath || Werner Dworak ||
|| Benedikt Heintel || Eva Stöwe ( she was present but might be called away ) ||
==== 1.4 Identification and acceptance of new members ====
Secretary reported that there are no pending membership applications.
==== 1.5 Urgent business ====
No proposals for additional agenda items received by Secretary or from the floor.
=== 2. Ratification of Minutes ===
==== 2.1 Ratification of the minutes for the Annual General Meeting 2013-11-27 ====
Secretary announced that voting will be handled by the VoteBot and gave a short overview of rules for voting. ( see the footnote for that explanation )
Discussion of typographic errors
Voting was started to accept the (current at the time) [[https://wiki.cacert.org/AGM/AGM2013-11-27]] of the minutes.
'' Motion agm20140720.1: Accept minutes of AGM 2013-11-27 ''
. VoteBot result:
* AYE: 18
* NAYE: 1
* ABSTAIN: 1
. CARRIED
=== 3 Presentation of Annual Reports ===
==== 3.1 Presentation of Executive Report ====
Board report presented at [[https://wiki.cacert.org/AGM/BoardReport/2014]]. A Diary was also presented at [[https://wiki.cacert.org/AGM/Diary/2014]].
Discussion of errors and omissions in the Executive Report ensued, including proposals for a possible SGM to complete the approval.
'' Motion ( agm20140720.1 ) from Benny Baumann: Board should fix up the Board Report within the next 4 weeks to be approved at a later time. Seconded but withdrawn before Vote. ''
'' Motion ( agm20140720.2 ) from Benedikt Heintel: As a member of CAcert Inc. I hereby move, the old committee must finish the board report within 6 weeks from this meeting! Seconded by several members. ''
. VoteBot result:
* AYE: 17
* NAYE: 0
* ABSTAIN: 6
. CARRIED
==== 3.2 Presentation of Financial Report ====
The financial report for Financial Year 2013-2014 was presented at [[https://wiki.cacert.org/AGM/FinancialReport/2014]].
'' Motion ( agm20140720.3 ) from Benny Baumann to accept the Financial Report for 2013/2014. Seconded. ''
. VoteBot result:
* AYE: 21
* NAYE: 0
* ABSTAIN: 1
. CARRIED
==== 3.3 Presentation of Team Reports ====
The Team Reports may be found at: [[https://wiki.cacert.org/AGM/TeamReports/2014]].
Discussion of missing items ensued.
=== 4 Special Resolutions ===
No special Resolutions were proposed.
=== 5 Ordinary Resolutions ===
No Ordinary Resolutions were proposed.
=== 6 Election of office-bearers of the association and ordinary members of the committee. ===
Secretary announced that there were six nominations accepted for seven committee positions and thus all are taken to be elected according to Rule 16 (2):
{{{
- Dirk Astrath
- Ben Ball
- Robert Cruikshank
- Jürgen Bruckner
- Michael Tänzer
- Etienne Ruedin
}}}
Nominations were solicited from the floor.
Guillaume Romagny was nominated and accepted the nomination.
Because there are seven nominations for the seven committee positions, they are elected by acclamation, according to Rule 16 ( 2 ).
New Board is:
{{{
- Dirk Astrath
- Ben Ball
- Robert Cruikshank
- Jürgen Bruckner
- Michael Tänzer
- Etienne Ruedin
- Guillaume Romagny
}}}
=== 7 General Discussion ===
Chair opened the meeting for general discussion.
Discussion of the timing of this AGM. Some members thought that is was too early, considering the time of year and our history of having it much later in the year. However, this year the Financial Report was completed very promptly, and the timing of the AGM depends on that report's completion. This year other factors influenced the timing of the AGM as well. The discussion became a bit heated at times.
Question about whether cacert-members was still in use as a mailing list. Yes, definitely.
Benny Baumann asked: When will Board execute its motion m20140413.3? He was told that that was up to the new Board.
=== 8 Meeting closure ===
The AGM was closed at 22:45 UTC by the chair.
==== Motions within AGM ====
|| agm20140720.1 |||| Motion from Benny Baumann: Board should fix up the Board Report within the next 4 weeks to be approved at a later time. || Withdrawn ||
|| agm20140720.2 |||| Motion from Benedikt Heintel: As a member of CAcert Inc. I hereby move, the old committee must finish the board report within 6 weeks from this meeting! || CARRIED ||
|| agm20140720.3 |||| Accept the CAcert Financial Report for Financial Year 2013-2014 || CARRIED ||
. x^1^ Rules for voting:
'' In #vote you can vote "aye" or "yes" (if you agree) and "naye" or "no" (if you do not agree). These votes are counted. However, you can also vote "abstain". If you vote "abstain" your vote will not be counted.
If you are the proxy for another member you can vote by typing: "proxy membername aye/naye/abstain" ''
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. [[CategoryCAcertInc]]
. [[AGM/Next/templateAGMNext]]