Back to AGM Overview - AGM 2011-11-27
Next Annual General Meeting 2011-2012
This is the discussion page for the next AGM covering the FY 2011/2012. This page is used to refer to discussions happening around the proposed business.
See last AGM history for the discussion surrounding the last AGM last year November.
When
Motion: that we hold our Annual General Meeting for the Financial Year 2011/2012 on 2012-11-25 21:00 UTC m20121017.2
motion from board meeting 2012-10-07
See when 2012-11-25 21:00 UTC is in your timezone.
Report Works-in-Progress
Note any reports from the Community and Teams to the Association here:
AGM/TeamReports/2012 (look here for examples)
AGM/MembersReports/2012 (look here for examples)
AGM/BoardReport/2012 is the Board's description of the year
AGM/Diary/2012 is the list of major events
- including
AGM/FinancialReport/2012 is the financial summary required
Agenda
- Meeting Administration
- Who is making minutes?
- Identification of members with voting rights
- Identify proxy votes
- Identification and acceptance of new members
- Urgent Business (Acceptance of addtl. resolution into the agenda)?
- Ratification of Minutes
- Annual General Meeting 2011-11-27
Presentation of Annual Reports - link
- Presentation of Executive Report
- Presentation of Financial Report
- Presentation of Team Reports
- Presentation of Member Reports
- Secretary Annual Report
- Special Resolutions
- Ordinary Resolutions
- Committee Elections
Nominations for Member of the Committee
At each next AGM, the committee ("Board") is dissolved and a new one is elected. A new Committee should be formed for the term that follows the AGM, up to the next AGM, where the same procedure applies.
Acceptance: {0} pending, {+} accepted, {-} declined
Name |
Nominated by |
Seconded by |
Accepted |
C |
Comments and link |
Name here |
link to post |
link to post |
link to post |
XX country code |
link to wiki |
Nominations for board directors should be sent to the Secretary (secretary at cacert) in signed email. CC to the cacert-board at cacert. Also, if you want someone to second your nomination, CC that person.
After the election, Checklist for new Board.
Ordinary Resolutions
A member may propose a resolution in a general meeting. Members must be notified 14??? days in advance of the motions, in a call for a general meeting.
The following (ordinary) resolutions will be / have been proposed:
Item |
Title on Agenda |
Call Mail |
Discussion |
Result |
from agenda |
words |
link to member's request |
link to wiki |
Result |
Special Resolutions -- Rule Changes
A member may propose a change to the rules, to be voted as a special resolution in a general meeting. Members must be notified 21 days in advance of the motions, in a call for a general meeting.
The following special resolutions will be / have been proposed:
Item |
Title on Agenda |
Call Mail |
Discussion Page |
|
from agenda |
words |
link to member's request |
link to wiki |
|
See last AGM preparation page for some examples.
Administration
For the Secretary?
Action
Fix Date
When done?
Remarks
start the ball rolling
1st meeting in July 2012
all within 6 months by end of Financial Year (24.2)
check the register of members
3 weeks before the date fixed AGM
call for payments, to bring all members up to full standing
{r}
3 weeks before the date fixed AGM
prepare a call
until 2012-11-06 {r}
4-3 weeks before the date fixed AGM
anticipated date: end October / start November?
2012-11-25 {g}
2012-10-07
~2 months before the date fixed AGM
announce date, for notification
until 2012-11-06 {r}
3 (2) weeks before the date fixed AGM (27.1, 27.2)
announce date, for resolutions
until 2012-11-11 {r}
2 weeks before the date fixed AGM (27.1)
announce date, for special resolutions
until 2012-11-06 {r}
3 weeeks before the date fixed AGM (27.2)
announce date for nominations
until 2012-11-18 {r}
7 days before the date fixed AGM (16.1(b))
send out call
{r}
proxys deadline
24 hours before the date/time fixed AGM (34.1)
References
Logfiles
Minutes of AGM 2011-11-27