Annual General Meeting 2010-2011

This is the discussion page for the next AGM covering the FY 2010/2011. This page is used to refer to discussions happening around the proposed business.

When

Report Works-in-Progress

Note any reports from the Community and Teams to the Association here:

Agenda

  1. Meeting Administration
    1. Who is making minutes?
    2. Identification of members with voting rights
    3. Identify proxy votes
    4. Identification and acceptance of new members
    5. Urgent Business (Acceptance of addtl. resolution into the agenda)?
  2. Ratification of Minutes
    1. Annual General Meeting 2011-02-27
    2. Special General Meeting 2011-04-03
    3. Special General Meeting 2011-05-08
  3. Presentation of Annual Reports - link

    1. Presentation of Executive Report
    2. Presentation of Financial Report
    3. Presentation of Team Reports
    4. Presentation of Member Reports
    5. Secretary Annual Report
  4. Special Resolutions
    1. Replace Association Act 1984 Links with Accociation Act 2009 Links within current CAcert Inc rules (Make CAcert Inc Rules compliant to Accociation Act 2009)

    2. Correct Error 13.1

    3. Delete Common Seal

    5. Ordinary Resolutions

  5. Committee Elections

Nominations for Member of the Committee

At each next AGM, the committee ("Board") is dissolved and a new one is elected. A new Committee should be formed for the term that follows the AGM, up to the next AGM, where the same procedure applies.

Acceptance: {0} pending, {+} accepted, {-} declined

Name

Nominated by

Seconded by

Accepted

C

Comments and link

Dirk Astrath

Ulrich Schroeter

Raoul Xavier Boerlage, Bas van den Dikkenberg, Benny Baumann, Guillaume ROMAGNY

{g} rcvd by Secretary

DE

MarioLipinski

Ulrich Schroeter

Raoul Xavier Boerlage, Benny Baumann, Guillaume ROMAGNY

{0} link to post

DE

Piers Lauder

Ulrich Schroeter

Guillaume ROMAGNY

{g} accepted

AU

link to wiki page?

Ian Grigg

Raoul Xavier Boerlage x1

link to post

{r} declined

AU

link to wiki page?

Lambert Hofstra

Raoul Xavier Boerlage x1, Guillaume ROMAGNY

Bas van den Dikkenberg

{0} link to post

NL

link to wiki page?

Peter Yuill

Guillaume ROMAGNY

Benedikt Heintel

{0} link to post

AU

link to wiki page?

Alexander Prinsier

Guillaume ROMAGNY

Benedikt Heintel

{0} link to post

BE

link to wiki page?

Jeffery Frederick

Ulrich Schroeter

Marcus Maengel, Guillaume ROMAGNY

{g} accepted

US

link to wiki page?

Name here

link to post

link to post

link to post

XX

link to wiki

x1) sent by unsigned email

Nominations for board directors should be sent to the Secretary (secretary at cacert) in signed email. CC to the cacert-board at cacert. Also, if you want someone to second your nomination, CC that person.

After the election, Checklist for new Board.

Michael Taenzer

Marcus Maengel

Guillaume ROMAGNY

{0} link to post

DE

link to wiki page?

Results

(23:26:19) 
 - Piers Lauder
 - Dirk Astrath
 - Jeffrey Frederick
 - Michael Taenzer
 - RaoulXavierBoerlage
 - WernerDworak
 - TomasTrnka

Ordinary Resolutions

A member may propose a resolution in a general meeting. Members must be notified 14??? days in advance of the motions, in a call for a general meeting.

The following (ordinary) resolutions will be / have been proposed:

Item

Title on Agenda

Call Mail

Discussion

Result

from agenda

words

link to member's request

link to wiki

Result

Special Resolutions -- Rule Changes

A member may propose a change to the rules, to be voted as a special resolution in a general meeting. Members must be notified 21 days in advance of the motions, in a call for a general meeting.

The following special resolutions will be / have been proposed:

Item

Title on Agenda

Call Mail

Discussion Page

y.1

Correct Error 13.1

call to secretary 2011-11-02

AGM/RuleChange/CorrectError-13.1

{g} CARRIED

y.1

Delete Common Seal

call to secretary 2011-11-02

AGM/RuleChange/DeleteCommonSeal

{g} CARRIED

y.1

Replace Association Act 1984 Links with Accociation Act 2009 Links within current CAcert Inc rules (Make CAcert Inc Rules compliant to Accociation Act 2009)

call to secretary 2011-11-03

AGM/RuleChange/FixAssActLinks

{g} CARRIED

from agenda

words

link to member's request

link to wiki

/!\ NOTE: /!\

There is a difficulty in proposing special resolutions to change the rules for this and future upcoming GMs.

Because the Associations Act 2009 is now in effect, the current set of rules are deemed by OFT to be in compliance with the Act. So we need do nothing right now.

However, any attempt to submit new rules will be rejected unless the new rules are in fact in compliance with the Act.

Administration

For the Secretary?

References

New CAcert Inc Rules as of 2011-11-27

Logfiles

Minutes of AGM 2011-11-27

1. Meeting Administration

The AGM was held on 2011-11-27 via IRC.

Opened and chaired by the president Lambert Hofstra at 20:10 UTC

1.1 Who is making minutes?

Piers Lauder will make the minutes for the meeting.

1.2 Identification of members with voting rights

Mario Lipinski confirmed by "voicing" that members were "voiced" and entitled to vote.

1.3 Identify proxy votes

The proxies for the meeting are:

1.4 Agenda

Agenda presented:

2. Ratification of Minutes

2.1 Confirm the minutes of the Annual General Meeting 2011-02-27

2.2 Confirm the minutes of the Special General Meeting 2011-04-03

2.3 Confirm the minutes of the Special General Meeting 2011-05-08

3 Report of the Committee on the activities during the financial year July 2010 to June 2011

Board report mailed too recently for many members to have had time to read it. Suggestion made to re-order agenda to allow members time to read it, returning to Board report after dealing with Financial report.

4 Receiving and considering the statement which is required to be submitted to members under section 26(6) of the act.

Board report (revisited)

President states that the Board report can be voted but not sure what it would mean if it is not accepted. Noted that noone is against the Board report.

5 Election of office-bearers of the association and ordinary members of the committee.

President states that only three board nominees have accepted, and are thus taken as elected.

Michael Tänzer nominated and seconded from the floor, who then accepts.

Raoull Xavier Boerlage offers to stand, and is then nominated and seconded from the floor.

Werner Dworak nominated and seconded from the floor, who then accepts.

Mario Lipinski agrees to continue for another year.

Tomas Trnka nominated and seconded from the floor, who then accepts.

Mario Lipinski then declines to continue.

President announces that there are now seven Board members, and no voting is necessary:

 - Piers Lauder
 - Dirk Astrath
 - Jeffrey Frederick
 - Michael Taenzer
 - Raoul Xavier Boerlage
 - Werner Dworak
 - Tomas Trnka

Noted: that there is only one AU resident on board, so that two other AU members will need to be co-opted.

6. Special Resolutions - Make CAcert Inc. rules Association Act 2009 compliant

As the special resolutions are a set to bring the rules in line, the chair proposed a vote on the set, and not on individual changes.

For the record, the set of changes is:

 - Replace Association Act 1984 Links with Accociation Act 2009 Links within current CAcert Inc 
 - Special resolution: rule change. Delete Common Seal (39) (*). By Ulrich Schröter
 - Special resolution: rule change. Correct Error (13.1) (*). By Ulrich Schröter
    (13.1 refers to rule 11 not rule 12. As it talks about a a right of an appeal against a resolution of the committee this would indicate it is referring to Rule 12.)

 (*) [[https://wiki.cacert.org/AGM/RuleChange/FixAssActLinks]]

7. Meeting closure

After about 1 1/2 hours the AGM was closed at 21:42 UTC by the chair.

8. Motions within AGM